Research Foundation CUNY - Hiring Process and Procedures
Step One: Employment Eligibility Verification
Form I-9, Employment Eligibility Verification, is used for verifying the identity and employment authorization of individuals hired for employment in the United States. Every new employee you hire (including temporary or part-time employees currently working under CUNY) is required to complete the online electronic Form I-9. Independent Contractors are not required to complete this form.
Form I-9 Section One
Once you have selected your candidate, e-mail Ms. SueAne Solares-Loza and Ms. Yasmin Jewnandan with the name(s) and e-mail address(es) of the new employee(s). The Office of Grant/Sponsored Programs will send an e-mail invitation to the prospective employee to complete Section One of the electronic Form I-9 on or before the first day of hire.
Form I-9 Section Two
After the employee completes Section One of the I-9, they must call the Office of Grants/Sponsored Program at (718) 631–6357 to schedule an appointment with Ms. Solares-Loza or Ms. Jewnandan to complete Section Two. To comply with the federal government's laws and regulations, Section Two of Form I-9 and E-verification must be completed within three business days of hire by the employee. For example, if an employee's start date is on Thursday, we will have until the following Tuesday to complete Section Two of the Form I-9.
E-Verify is an Internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from U.S. Department of Homeland Security and Social Security Administration records to confirm employment eligibility.
 Department of Homeland Security. U.S. Citizenship and Immigration Services. E-Verify Overview; Last modified March 25, 2016. (www.uscis.gov/e-verify/employees/e-verify-overview).
Hiring International Students
Step Two: RFCUNY Onboard Hire Application
After the employee has completed step one, the Principal Investigator will need to create and submit a hire packet using the online RF Onboard Hire Application (PI use your three-character User Id and Password). Once it is approved by the Grants Office, the employee will receive an email invitation from firstname.lastname@example.org with the subject Complete RFCUNY Hire Packet.
Helpful links that can assist the Principal Investigator/Project Director in completing the Onboard Hire application.
- RFCUNY Job Titles & Salary Guidelines - Use this list as a guide to choosing the appropriate RFCUNY title that corresponds to the employee's actual job functions.
- RFCUNY Salary Expense Codes - You can use this list to select the salary expense code (Object Code) that corresponds to the personnel budget of the PI's web report for the employee's title. The list includes all available salary expense codes, not just the ones applicable to your project.
After the Onboard Hire application is approved, the RFCUNY Human Resources coordinator will automatically create an appointment, the electronic Personnel Action Form (e-Paf).
Step Three: CUNYFirst Account - Person of Interest (POI)
The City University of New York (CUNY) requires that all RFCUNY employees be entered as a "Person of Interest" into the CUNYFirst system by completing the "Person of Interest (POI) Form." The POI form grants RFCUNY personnel access to the campus and informs the Office of Information Technology (IT) to create a QCC email account. Ms. Glenna Lash, QCC Human Resources Manager, will notify the Principal Investigator when the employee's email account has been set up and provide email instructions.
QCC Identification Card
Once the RFCUNY employee is entered into the CUNYFirst system, they can be directed to the College ID room, located in the Library building, Room LB-02. It is open from 9:00 AM to 5:00 PM, Monday through Friday. All RFCUNY employees must carry their campus ID card and display it when asked by Public Safety.
Step Four: Annual Leave Policy
In accordance with RFCUNY's Policy #506-H - "Time off and Leave Benefits," it is Queensborough Community College's policy that grant-sponsored employees take all annual leave during the fiscal year in which they are accrued or receive an annual leave payout from that project fiscal year, in accordance with NYS labor laws.
If an employee has exhausted the work hours in their appointment, PIs must instruct employees to stop working and use their annual leave. Project directors who allow employees to continue working must obtain approval from OGSP (via a Retroactive Timesheet with GO approval) and show that sufficient funds are available in their project to cover BOTH the extra work hours and the full annual leave payout.
OGSP maintains no accounts or funds to cover these overages. If incurred, these overages must be covered by the PI's academic department, the college's tax levy budget, or some other source of funds. Payment for annual leave hours not taken are subject to the availability of funds, sponsor regulations and may be forfeited if arrangements have not been made for payment.Annual Leave Policy Form
Who to Contact
Keep in mind that RFCUNY and QCC are two separate entities. Any questions and/or issues with timesheets, payroll, etc. PIs should contact the Office of Grants/Sponsored Programs at (718) 631-6357. PIs may also contact the following Research Foundation CUNY Human Resources and Payroll Coordinators.
RFCUNY Human Resources
Ms. Abeer Hamdan
RFCUNY HR Coordinator
Phone: 212-417-8654 | Fax: 6354
Ms. Sacheen McWatt
RFCUNY Personnel Manager
Phone: 212-417-8650 | Fax: 8659