CUNY/QCC Grant Forms, Policies, & Procedures
Notify Campus of Intent to Submit a Proposal
If you wish to submit a grant proposal, complete QCC's Electronic Grant Proposal Information Form (e-GPI) to inform the campus of your intent to submit a grant proposal. Upon receiving the completed e-GPI form, the Grants Office will submit it to the President's Cabinet for review and approval. Cabinet will ensure that the grant project is consistent with institutional missions and priorities. Submit e-GPI at least four weeks before the proposal submission due date.
New! Electronic Grant Proposal Information Form (e-GPI)
The e-GPI form will ask you to upload the following items:
- Budget draft
- CUNY Responsible Conduct of Research (RCR)
- CUNY Significant Financial Interest Disclosure (SFI)
Limited Submissions Policy
QCC Office of Academic Affairs Limited Submission Policy (PDF) - Revised Date: March 16, 2021
CUNY Office of Research Limited Submission Policy and Process - Effective Date: January 1, 2021
What's on the e-GPI Form?
Matching Cost/Cost Sharing
The City University of New York (CUNY) and the federal government prohibit voluntary cost-sharing. If the funder requires mandatory cost-sharing, you must provide the amount and the source of your cost-sharing proposal, which the Cabinet must approve.
If you request reassigned time, you must provide the semester/session you plan to use and the amount of reassigned time, either credit hours or percent of effort.
If you are requesting reassigned time, this is considered effort. Enter the percentage of your effort charged to the grant budget and the effort start and end date. Reassigned time and charging of effort are subject to Chair approval.
Computer Hardware/Software Acknowledgement
If you plan to purchase and install computer equipment, peripherals, or software for office use, please describe the items you wish to purchase and the location of the installation. Computer hardware/software for faculty use requires the Executive Director of Information Technology's approval. The Academic Computing Center Director must also approve it for student use.
If you plan to request the installation of any equipment or renovations or modifications to campus space, please provide the information required. Your request will be reviewed by the Office of the Vice President for Finance and Administration.
Information Security Review Questionnaire (Non-public Information)
If your project will involve any non-public university, faculty, staff, or student information, please fill out CUNY's Information Security Review Questionnaire and send it to QCC's Information Security Officer. Discuss what data you plan to use and get approval from Quincin Gonjon, Information Systems Senior Associate, Office of Information Technology, at (718) 631-6273.
Research Conduct of Research (RCR)
If your project involves research, you and all co-PIs must complete the CITI Responsible Conduct of Research. The GPI contains links to more information on RCR requirements. See CUNY Research Conduct of Research.
CUNY Significant Financial Interest Disclosure (SFI))
The SFI form is for external funding. All faculty and staff must complete the appropriate financial conflict of interest form before submitting a proposal to an outside sponsor. Use the links in the GPI to determine which conflict of interest form you should complete. See CUNY Conflict of Interest Policy.