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CUNY Start Instructor - Queensborough Community College
Job ID: 30381
Job Category: Faculty
- Apply Now:
- Current CUNY Employees
- External Applicants
CUNY Start Instructor - Queensborough Community College
**FACULTY VACANCY ANNOUNCEMENT**
Queensborough Community College is seeking to fill the position of CUNY Start English Instructor.
CUNY Start is an intensive pre-matriculation program that helps CUNY degree-seeking students with significant academic needs achieve college-level proficiency in English and/or mathematics. The CUNY Office of Academic Affairs, the University’s community colleges, New York City College of Technology, and the College of Staten Island work collaboratively to provide students with an innovative approach to developmental education. CUNY Start is recognized for its carefully designed curriculum and pedagogy, ongoing professional development, and mentor-based training model.
Persons employed in the title of CUNY Start Instructor shall be assigned to teach and perform related functions as part of the CUNY Start program. The CUNY Start Instructors are full-time, non-tenure track positions.
The CUNY Start English Instructor possesses a clear understanding of CUNY Start’s English curriculum and the program’s pedagogical approaches for developing students’ readiness for college-level work.
Reporting to the CUNY Start Director, the Instructor will perform the following and other related duties as assigned:
Teach two CUNY Start English classes of approximately 25 students each semester, using a CUNY Start curriculum;
Teach CUNY Start curriculum in a well-managed in-person or online classroom that engages students in a manner consistent with CUNY Start’s pedagogical approaches;
Collaborate closely with program advisors, instructional teams, and administration;
Comment on student papers to encourage development and revision;
Provide individual and small group assistance to students outside of class, as appropriate;
Refer and guide students to CUNY Start tutoring for individual support outside of class;
Provide tutoring, as needed;
Other duties as assigned.
CUNY is an equal opportunity employer and is committed to increasing the diversity of its workforce. It welcomes nominations of, and applications from members of protected groups including minorities, women, veterans and individuals with disabilities, as well as others who would bring additional perspectives to the university’s mission. Candidates with demonstrated commitment to diversity and inclusiveness through their research, teaching and/or service are also encouraged to apply. One of Queensborough Community College’s greatest strengths, and a necessary element of excellence, is the diversity of our community. We strive to attract and nurture a talented and diverse faculty and staff that proudly reflect the unique character of the local Queens community, the most diverse county in the United States.
For more information about the experiences of faculty who teach at Queensborough, please visit: https://www.youtube.com/watch?v=bmDcqmd5EfI
**QUALIFICATIONS**
Baccalaureate degree from an accredited institution and such other qualifications as may be necessary for the satisfactory performance of his/her instructional functions.
Please note that only current and former CUNY employees who successfully completed at least one term as a Cooperating Reading/Writing (English) Continuing Education Teacher in the CUNY Start program are eligible to apply, as this experience is required to be appointed to the CUNY Start Instructor title.
The following qualifications are preferred:
Master’s degree
Experience successfully working with diverse learners
Strong written and interpersonal communication skills
Proactive and detail-oriented with strong organizational skills
Ability to work effectively as an individual contributor and team member
Ability to productively manage conflict and adapt to change
Demonstrated commitment to equity and experience fostering a sense of belonging among students
Computer proficiency using standard academic, administrative and office software programs/applications
All CUNY employees must reside within a commutable distance to the tri-state area.
**COMPENSATION**
Salary Range: $59,419-$68,350 commensurate with experience and qualifications.
**CUNY is in the process of implementing salary schedule increases. Once implemented, salaries of eligible employees will be adjusted by 6.09% with additional increases of 3.25% effective 9/1/2025 and 3.5% effective 9/1/2026, in accordance with the terms of the PSC-CUNY collective bargaining agreement.**
CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.
**HOW TO APPLY**
Visit www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information.
Candidates must provide a resume and cover letter in Word or PDF format.
**CLOSING DATE**
June 9, 2025.
Review of resumes to begin immediately.
**JOB SEARCH CATEGORY**
CUNY Job Posting: Faculty
**EQUAL EMPLOYMENT OPPORTUNITY**
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
Job ID
30381
Location
Queensborough CC
**FACULTY VACANCY ANNOUNCEMENT**
Queensborough Community College is seeking to fill the position of CUNY Start English Instructor.
CUNY Start is an intensive pre-matriculation program that helps CUNY degree-seeking students with significant academic needs achieve college-level proficiency in English and/or mathematics. The CUNY Office of Academic Affairs, the University’s community colleges, New York City College of Technology, and the College of Staten Island work collaboratively to provide students with an innovative approach to developmental education. CUNY Start is recognized for its carefully designed curriculum and pedagogy, ongoing professional development, and mentor-based training model.
Persons employed in the title of CUNY Start Instructor shall be assigned to teach and perform related functions as part of the CUNY Start program. The CUNY Start Instructors are full-time, non-tenure track positions.
The CUNY Start English Instructor possesses a clear understanding of CUNY Start’s English curriculum and the program’s pedagogical approaches for developing students’ readiness for college-level work.
Reporting to the CUNY Start Director, the Instructor will perform the following and other related duties as assigned:
Teach two CUNY Start English classes of approximately 25 students each semester, using a CUNY Start curriculum;
Teach CUNY Start curriculum in a well-managed in-person or online classroom that engages students in a manner consistent with CUNY Start’s pedagogical approaches;
Collaborate closely with program advisors, instructional teams, and administration;
Comment on student papers to encourage development and revision;
Provide individual and small group assistance to students outside of class, as appropriate;
Refer and guide students to CUNY Start tutoring for individual support outside of class;
Provide tutoring, as needed;
Other duties as assigned.
CUNY is an equal opportunity employer and is committed to increasing the diversity of its workforce. It welcomes nominations of, and applications from members of protected groups including minorities, women, veterans and individuals with disabilities, as well as others who would bring additional perspectives to the university’s mission. Candidates with demonstrated commitment to diversity and inclusiveness through their research, teaching and/or service are also encouraged to apply. One of Queensborough Community College’s greatest strengths, and a necessary element of excellence, is the diversity of our community. We strive to attract and nurture a talented and diverse faculty and staff that proudly reflect the unique character of the local Queens community, the most diverse county in the United States.
For more information about the experiences of faculty who teach at Queensborough, please visit: https://www.youtube.com/watch?v=bmDcqmd5EfI
**QUALIFICATIONS**
Baccalaureate degree from an accredited institution and such other qualifications as may be necessary for the satisfactory performance of his/her instructional functions.
Please note that only current and former CUNY employees who successfully completed at least one term as a Cooperating Reading/Writing (English) Continuing Education Teacher in the CUNY Start program are eligible to apply, as this experience is required to be appointed to the CUNY Start Instructor title.
The following qualifications are preferred:
Master’s degree
Experience successfully working with diverse learners
Strong written and interpersonal communication skills
Proactive and detail-oriented with strong organizational skills
Ability to work effectively as an individual contributor and team member
Ability to productively manage conflict and adapt to change
Demonstrated commitment to equity and experience fostering a sense of belonging among students
Computer proficiency using standard academic, administrative and office software programs/applications
All CUNY employees must reside within a commutable distance to the tri-state area.
**COMPENSATION**
Salary Range: $59,419-$68,350 commensurate with experience and qualifications.
**CUNY is in the process of implementing salary schedule increases. Once implemented, salaries of eligible employees will be adjusted by 6.09% with additional increases of 3.25% effective 9/1/2025 and 3.5% effective 9/1/2026, in accordance with the terms of the PSC-CUNY collective bargaining agreement.**
CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.
**HOW TO APPLY**
Visit www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information.
Candidates must provide a resume and cover letter in Word or PDF format.
**CLOSING DATE**
June 9, 2025.
Review of resumes to begin immediately.
**JOB SEARCH CATEGORY**
CUNY Job Posting: Faculty
**EQUAL EMPLOYMENT OPPORTUNITY**
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
Job ID
30381
Location
Queensborough CC
Confidential Executive Assistant - Office of Academic Affairs
Job ID: 30362
Job Category: Managerial/Professional
- Apply Now:
- Current CUNY Employees
- External Applicants
Confidential Executive Assistant - Office of Academic Affairs
**POSITION DETAILS**
Queensborough Community College invites applications for the position of Confidential Executive Assistant forthe Office of Academic Affairs.
Reporting to the Provost and Vice President for Academic Affairs, the successful candidate will providecomprehensive support to the provost, facilitating the smooth operation of the provost’s office and supportingkey academic initiatives.
Key responsibilities include creating and managing project timelines and plans related to strategic initiatives andoperational efforts overseen by the Provost and Vice President. In addition to the duties outlined in the CUNYTitle Overview, the Confidential Executive Assistant will also be responsible for the following:
-Manages day-to-day administration of the Provost's Office, including scheduling, handling confidential materials, and coordinating communications.
-Prepares agendas, presentations, reports, and briefing materials for meetings; attends senior staff meetings and takes minutes.
-Oversees budget monitoring, staff assignment coordination, and administrative logistics for the division.
-Assists in the administration and quantitative assessment of academic programs; supports academic initiatives such as program reviews, faculty mentoring workshops, and curriculum-related communications.
-Tracks division-wide projects (e.g., Higher Education Officer series employee and Classified Staff evaluations), ensuring deadlines are met and documentation is maintained.
-Supports the Dean of Faculty with faculty mentoring workshops.
-Manages scheduling and logistics of various events for the OAA division, in coordination with the Office of the President and the University; collaborates with internal and external offices to ensure smooth event execution.
-Serves as liaison between the Provost’s Office, academic departments, and the University; conducts research and prepares materials in support of Provost-led initiatives and overall unit effectiveness.
-Coordinates travel and reimbursements for the Provost, including credit card reconciliations and payment processing.
CUNY is an equal opportunity employer, is committed to increasing the diversity of its workforce and is dedicated to recruiting and retaining professionals who share the College’s commitment to equity. It welcomes nominations of, and applications from members of protected groups including minorities, women, veterans and individuals with disabilities, as well as others who would bring additional perspectives to the university’s mission. Candidates with demonstrated commitment to diversity and inclusiveness through their research, teaching and/or service are also encouraged to apply. One of Queensborough Community College’s greatest strengths, and a necessary element of excellence, is the diversity of our community. We strive to attract and nurture a talented and diverse faculty and staff that proudly reflect the unique character of the local Queens community, the most diverse county in the United States.
**QUALIFICATIONS**
Bachelor's degree and four years' related experience required.
**PREFERRED QUALIFICATIONS:**
-Master’s degree
-Higher education administration experience
-Experience with the oversight and monitoring of complex projects or initiatives
-Knowledge of budgets and other financial processes
-Experience with scheduling, planning and coordinating meetings, presentations and events
-Excellent interpersonal, communication and organizational skills
-Proficiency with Microsoft Office Suite, Adobe Acrobat, CUNYfirst, virtual meeting platforms (Teams/Zoom)
-Experience working with diverse populations
**CUNY TITLE OVERVIEW**
Supports a Campus or University Executive as a confidential assistant, organizing and supervising unit activities.
- Creates appointment and meeting schedules, arranges meetings, and prepares for a variety of special events; maintains an ongoing calendar of reports, deadlines, and key dates and incorporates these into a schedule
- Coordinates Executive communications, including those requiring a high degree of sensitivity; responds to public inquiries as well as requests from within the Campus/University community
- Organizes, creates, and distributes key, complex management reports with a high degree of accuracy
- Organizes, manages, and tracks written and email correspondence, maintaining logs and records of follow-up activities
- Procures required internal and external resources and services and manages their utilization
- May supervise office staff, performing basic Human Resources functions such as recruiting and interviewing
- Participates in special projects and efforts to improve unit effectiveness
- Performs related duties as assigned.
This position is excluded from union representation.
**CUNY TITLE**
Higher Education Assistant
**FLSA**
Non-exempt
**COMPENSATION AND BENEFITS**
Salary range: $72,145 - $84,011
Salary commensurate with education and experience.
**CUNY is in the process of implementing salary schedule increases. Once implemented, salaries of eligible employees will be adjusted by 6.09% with additional increases of 3.25% effective 9/1/2025 and 3.5% effective 9/1/2026, in accordance with the terms of the PSC-CUNY collective bargaining agreement.**
CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.
**HOW TO APPLY**
Visit www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information.
Candidates must provide a resume and cover letter in Word or PDF format.
**CLOSING DATE**
June 9, 2025.
Review of resumes to begin immediately.
**JOB SEARCH CATEGORY**
CUNY Job Posting: Managerial/Professional
**EQUAL EMPLOYMENT OPPORTUNITY**
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
Job ID
30362
Location
Queensborough CC
**POSITION DETAILS**
Queensborough Community College invites applications for the position of Confidential Executive Assistant forthe Office of Academic Affairs.
Reporting to the Provost and Vice President for Academic Affairs, the successful candidate will providecomprehensive support to the provost, facilitating the smooth operation of the provost’s office and supportingkey academic initiatives.
Key responsibilities include creating and managing project timelines and plans related to strategic initiatives andoperational efforts overseen by the Provost and Vice President. In addition to the duties outlined in the CUNYTitle Overview, the Confidential Executive Assistant will also be responsible for the following:
-Manages day-to-day administration of the Provost's Office, including scheduling, handling confidential materials, and coordinating communications.
-Prepares agendas, presentations, reports, and briefing materials for meetings; attends senior staff meetings and takes minutes.
-Oversees budget monitoring, staff assignment coordination, and administrative logistics for the division.
-Assists in the administration and quantitative assessment of academic programs; supports academic initiatives such as program reviews, faculty mentoring workshops, and curriculum-related communications.
-Tracks division-wide projects (e.g., Higher Education Officer series employee and Classified Staff evaluations), ensuring deadlines are met and documentation is maintained.
-Supports the Dean of Faculty with faculty mentoring workshops.
-Manages scheduling and logistics of various events for the OAA division, in coordination with the Office of the President and the University; collaborates with internal and external offices to ensure smooth event execution.
-Serves as liaison between the Provost’s Office, academic departments, and the University; conducts research and prepares materials in support of Provost-led initiatives and overall unit effectiveness.
-Coordinates travel and reimbursements for the Provost, including credit card reconciliations and payment processing.
CUNY is an equal opportunity employer, is committed to increasing the diversity of its workforce and is dedicated to recruiting and retaining professionals who share the College’s commitment to equity. It welcomes nominations of, and applications from members of protected groups including minorities, women, veterans and individuals with disabilities, as well as others who would bring additional perspectives to the university’s mission. Candidates with demonstrated commitment to diversity and inclusiveness through their research, teaching and/or service are also encouraged to apply. One of Queensborough Community College’s greatest strengths, and a necessary element of excellence, is the diversity of our community. We strive to attract and nurture a talented and diverse faculty and staff that proudly reflect the unique character of the local Queens community, the most diverse county in the United States.
**QUALIFICATIONS**
Bachelor's degree and four years' related experience required.
**PREFERRED QUALIFICATIONS:**
-Master’s degree
-Higher education administration experience
-Experience with the oversight and monitoring of complex projects or initiatives
-Knowledge of budgets and other financial processes
-Experience with scheduling, planning and coordinating meetings, presentations and events
-Excellent interpersonal, communication and organizational skills
-Proficiency with Microsoft Office Suite, Adobe Acrobat, CUNYfirst, virtual meeting platforms (Teams/Zoom)
-Experience working with diverse populations
**CUNY TITLE OVERVIEW**
Supports a Campus or University Executive as a confidential assistant, organizing and supervising unit activities.
- Creates appointment and meeting schedules, arranges meetings, and prepares for a variety of special events; maintains an ongoing calendar of reports, deadlines, and key dates and incorporates these into a schedule
- Coordinates Executive communications, including those requiring a high degree of sensitivity; responds to public inquiries as well as requests from within the Campus/University community
- Organizes, creates, and distributes key, complex management reports with a high degree of accuracy
- Organizes, manages, and tracks written and email correspondence, maintaining logs and records of follow-up activities
- Procures required internal and external resources and services and manages their utilization
- May supervise office staff, performing basic Human Resources functions such as recruiting and interviewing
- Participates in special projects and efforts to improve unit effectiveness
- Performs related duties as assigned.
This position is excluded from union representation.
**CUNY TITLE**
Higher Education Assistant
**FLSA**
Non-exempt
**COMPENSATION AND BENEFITS**
Salary range: $72,145 - $84,011
Salary commensurate with education and experience.
**CUNY is in the process of implementing salary schedule increases. Once implemented, salaries of eligible employees will be adjusted by 6.09% with additional increases of 3.25% effective 9/1/2025 and 3.5% effective 9/1/2026, in accordance with the terms of the PSC-CUNY collective bargaining agreement.**
CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.
**HOW TO APPLY**
Visit www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information.
Candidates must provide a resume and cover letter in Word or PDF format.
**CLOSING DATE**
June 9, 2025.
Review of resumes to begin immediately.
**JOB SEARCH CATEGORY**
CUNY Job Posting: Managerial/Professional
**EQUAL EMPLOYMENT OPPORTUNITY**
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
Job ID
30362
Location
Queensborough CC
CUNY Office Assistant (Provisional)-HPED Department
Job ID: 30097
Job Category: Support Staff
- Apply Now:
- Current CUNY Employees
- External Applicants
CUNY Office Assistant (Provisional)-HPED Department
**GENERAL DUTIES**
**Assignment Level 1, 2 and 3** - Under supervision, performs office or secretarial work in various units, following relevant departmental, College, and University procedures. Typical duties are outlined below:
Documentation and Information
- Types and prints materials such as letters, memoranda, forms, purchase orders and vouchers, using typewriter/word processor/personal computers and all peripheral equipment.
- Proofreads typed material for accuracy, correcting errors as necessary.
- Uses commercial office software packages in typing, data entry, filing, updating files, and preparing various reports.
- Collects information or data from various sources; files and retrieves books, documents and/or data as needed. Updates existing files.
- Creates filing systems.
- Maintains departmental records; keeps separate confidential records when instructed.
- Retrieves and formats computerized data.
- With proper training, may take dictation and transcribe notes (written or recorded).
- Prepares and proposes various forms, e.g., financial aid applications, personnel papers and other college forms.
Communications and Customer Service
- Provides information, as directed, to faculty, students, employees, and the general public.
- Responds to routine inquires regarding departmental affairs.
- Answers telephone calls; screens incoming calls and forwards/refers calls; assists in maintaining up-to-date mailing and telephone directories.
- Provides receptionist services; sets up appointments; keeps calendars; refers students, faculty, other CUNY employees and general public to proper areas or persons.
- Furnishes information on the department’s rules and regulations, when authorized.
- Assists with arrangements for special events (e.g., conferences, reservations of rooms, travel arrangements, catering services, informing the relevant departments/units, etc.)
- Interviews and supervises College Assistants, College Work Study Students, Student Aides, Summer Interns, Volunteers, etc.
- Assists in training new employees in various office duties/use of office machines.
- Communicates with other academic or administrative departments or outside agencies to expedite the processing of work.
Transaction Processing
- Prepares routine reports, including drafts, using information received from various sources.
- Receives and processes financial transactions following prescribed procedures (e.g., tuition payments, library fines).
- Processes purchase orders and supply orders; verifies deliveries.
- Verifies inventory and supplies reports on request.
- Completes Time & Leave calculations and keeps up-to-date records.
- Assists supervisors in specialized office functions, e.g., fingerprinting, I-9, reference and background checking, unemployment insurance.
- Calculates payroll figures; verifies amounts on financial forms; prepares deposit records; refunds authorizations, and similar documents; keeps related records.
- Makes routine petty cash purchases and disbursements, and maintains petty cash account; keeps necessary records.
- Receives mail for the unit/department/college and distributes it among the proper persons; may sort mail per instructions.
- Prepare the department/unit/college mailings within or outside CUNY, arranging special mail services when authorized.
- Duplicates, collates and distributes materials. Coordinates the work of others to produce and distribute materials; confers with printing department and mailroom personnel as needed.
- Assists in preparing and distributing materials such as recruitment documents.
- Assists in registration activities within the department or as assigned; when authorized, processes drop/add and over tally requests for course registration.
Other
- Performs routine upkeep of office machines, e.g., photocopier, typewriter, computer terminals, printers, fax machines.
- May serve on committees when authorized.
**Assignment Level 4** **-** Under supervision, performs moderately complex office or secretarial work in various units of CUNY. Perform tasks at assignment Level I, at a more complex or responsibility level or with significant expertise and masterly performance.
- May serve as secretary to an executive or to a small group of professional, managerial, or technical personnel.
- Organizes, supervises and coordinates the workload of a moderately complex office, including the supervision of full and part-time office support staff.
- Initiates administrative procedures on behalf of the department.
- Administers a specialized area, requiring unique training and/or experience within a large office.
- Interviews and recommends full and part-time office support staff, including College Assistants and CUNY Office Assistants in Level 1.
- Prepares and compiles complex reports, including simple research and analysis.
- With approval, makes improvements to department forms.
- Develops record-keeping systems.
- Trains office employees and others (as directed) in routine office duties, rules, procedures, etc. and related matters.
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
**Levels 1, 2 and 3 are contractual pay steps based on length of employment.** **Employees are not given additional responsibilities when moving from Level 1 to Level 2 or from Level 2 to Level 3.** **However, Assignment Level 4 is an assignment level based on duties performed and is discretionary.**
**CONTRACT TITLE**
CUNY Office Assistant
**FLSA**
Non-exempt
**CAMPUS SPECIFIC INFORMATION**
Queensborough Community College of the City University of New York (CUNY) is a comprehensive college in Queens which offers over 40 associate degrees, certificates and continuing education programs. Queensborough Community College is dedicated to academic excellence and rigor and to providing an affordable, high-quality education to pre-college, college, and lifelong learners. Our faculty and staff are committed to the holistic development of today’s students in a nurturing and diverse environment that prepares them to be successful in a dynamic workforce. The College affirms its open admissions policy and its strong support of critical thinking, intellectual inquiry, global awareness, civic responsibility, and cultural and artistic appreciation. Visit https://www.qcc.cuny.edu to learn more.
The Department of Health, Physical Education and Dance at Queensborough Community College invites applications for a CUNY Office Assistant position.
The Department sponsors a diversity of academic degree programs in Public Health, Nutrition, Dance, Movement Science, Massage Therapy and Emergency Medical Technology. The Department offers recreation and intramural sport activities for all students, faculty and staff at the College.
The CUNY Office Assistant will assistand support the Department Chairperson, Program Directors, Fitness and Recreation Specialist, full-time and adjunct faculty, other support staff and students.
The CUNY Office Assistant will report to the Chair of the Health, Physical Education and Dance Department.
**** The selected candidate for the position will be required to complete a typing test as part of the selection process.**
These are the essential duties and responsibilities for this position:
-Provide administrative support to ensure the smooth daily operations of the HPED office, including data collection, strategic planning, and new initiatives.
-Maintains confidentiality with the Chairperson in all aspects related to office business.
-Enter and proofread academic program schedules, adjunct database, schedule meetings, and maintain departmental calendars.
-Support the implementation of office policies and procedures to improve workflow.
-Provide onboarding and training of office staff, volunteers, or student workers as needed.
-Maintain organized records, documents, and compliance with institutional policies.
-Track and order office supplies, ensuring cost-effective procurement.
-Serve as a point of contact for student inquiries, offering guidance on available services.
-Review and submit part-time faculty and staff timesheets.
-Assist students with course enrollment (e.g., over tallies, late adds, etc.).
-Assist in resolving operational challenges and implementing office improvements.
-Support the planning and coordination of academic programs, events and activities.
-Work collaborativelywith other academic departments and administrative offices.
-Complete and submit forms for the Registrar and Office of Academic Affairs.
-Attend department meetings and record minutes.
-Assist Fitness and Recreation Specialist with QSA timesheet entries for the fitness center and pool.
-Provide administrative assistance to the department’s music accompanists, lifeguards, equipment room staff, and recreation staff.
-Coordinate the process of hiring and collecting documentation of new faculty with the Chair, Search Committee, Academic Affairs and Affirmative Action.
-Coordinates room space for events and activities in the gym with other departments.
-Supervise the College Assistant and work-study students.
-Open, sort, and distribute incoming correspondence including mail, faxes and emails and manage busy phones.
**MINIMUM QUALIFICATIONS**
**Proof of meeting requirements 1 – 4 is needed before the close of a Civil Service Examination filing period. You may be asked to provide proof of meeting these requirements at any time between your application and the close of the filing period.**
1. A four-year high school diploma or its educational equivalent
2. Two (2) years of experience performing general office work, which may be met by one of the following:
A) Two (2) years of satisfactory, full-time experience performing general office work; **or**
B) One (1) year of satisfactory, full-time experience performing general office work **and** 30 semester credits from an accredited college or university; **or**
C) An associate’s degree or 60 college credits from an accredited college or university.
3. Passage of a qualifying Work Experience Test.
4. **English Language Proficiency** . All candidates must be able to speak, read, write, and comprehend the English Language. English proficiency will be evaluated at the time of interview.
CUNY considers full-time work to be at least 35 hours per week. Part-time experience of at least 20 hours per week may be prorated by half and credited instead of, but not in addition to, full-time experience during the same period (e.g., two month’s related work experience at 20-34 hours per week equate to one month’s full-time related work experience.) Part-time experience of fewer than 20 hours per week will NOT be credited at all.
The high school diploma or its educational equivalent must be approved by a State's Department of Education or a recognized accrediting organization. The college or university must be accredited by regional, national, professional, or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA).
**OTHER QUALIFICATIONS**
**PREFERRED QUALIFICATIONS**
-Experience in a college or university academic department or administrative office.
-Experience in a college or university academic department or administrative office.
-High degree of professionalism and personal integrity to maintain confidentiality.
-Ability to work effectively and collaboratively in a team setting with diverse staff of all levels.
-Experience providing support service to people.
-Detail oriented, self-directed, motivated, and proactive.
-Demonstrated ability to multi-task in a fast-paced environment.
-Excellent oral and written communication skills and interpersonal skills.
-Basic experience with Adobe Acrobat (creating PDF forms and templates), MS Word, MS ---Excel (charts & graphs), and MS Outlook.
-Will learn and train to use college specific online applications, including but not limited to, CUNYfirst, Docuware, and Coursedog.
**COMPENSATION**
*New Hire: $35,588
Incumbent: $40,215
* This amount reflects a 13% salary suppression in effect for the first 24 months of employment only.
**BENEFITS**
CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.
**HOW TO APPLY**
Only applications submitted through cuny.jobs will be considered for this position.
If you are viewing this job posting externally, please apply as follows:
• Go to https://cuny.jobs/
• Search for Job Opening ID number 30097
• Click on the "Apply Now" button and follow the instructions
Applications including the following must be uploaded to the job application website as a single PDF document:
• Cover Letter
• Resume
Current CUNY employees must apply through CUNYfirst Employee Self Service using your login credentials. After you login to CUNYfirst, navigate to job openings by following the path from the Main Menu: Employee Self Service –>Careers
**CLOSING DATE**
June 5, 2025
Review of resumes to begin immediately.
**JOB SEARCH CATEGORY**
CUNY Job Posting: Support Staff
**EQUAL EMPLOYMENT OPPORTUNITY**
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
Job ID
30097
Location
Queensborough CC
**GENERAL DUTIES**
**Assignment Level 1, 2 and 3** - Under supervision, performs office or secretarial work in various units, following relevant departmental, College, and University procedures. Typical duties are outlined below:
Documentation and Information
- Types and prints materials such as letters, memoranda, forms, purchase orders and vouchers, using typewriter/word processor/personal computers and all peripheral equipment.
- Proofreads typed material for accuracy, correcting errors as necessary.
- Uses commercial office software packages in typing, data entry, filing, updating files, and preparing various reports.
- Collects information or data from various sources; files and retrieves books, documents and/or data as needed. Updates existing files.
- Creates filing systems.
- Maintains departmental records; keeps separate confidential records when instructed.
- Retrieves and formats computerized data.
- With proper training, may take dictation and transcribe notes (written or recorded).
- Prepares and proposes various forms, e.g., financial aid applications, personnel papers and other college forms.
Communications and Customer Service
- Provides information, as directed, to faculty, students, employees, and the general public.
- Responds to routine inquires regarding departmental affairs.
- Answers telephone calls; screens incoming calls and forwards/refers calls; assists in maintaining up-to-date mailing and telephone directories.
- Provides receptionist services; sets up appointments; keeps calendars; refers students, faculty, other CUNY employees and general public to proper areas or persons.
- Furnishes information on the department’s rules and regulations, when authorized.
- Assists with arrangements for special events (e.g., conferences, reservations of rooms, travel arrangements, catering services, informing the relevant departments/units, etc.)
- Interviews and supervises College Assistants, College Work Study Students, Student Aides, Summer Interns, Volunteers, etc.
- Assists in training new employees in various office duties/use of office machines.
- Communicates with other academic or administrative departments or outside agencies to expedite the processing of work.
Transaction Processing
- Prepares routine reports, including drafts, using information received from various sources.
- Receives and processes financial transactions following prescribed procedures (e.g., tuition payments, library fines).
- Processes purchase orders and supply orders; verifies deliveries.
- Verifies inventory and supplies reports on request.
- Completes Time & Leave calculations and keeps up-to-date records.
- Assists supervisors in specialized office functions, e.g., fingerprinting, I-9, reference and background checking, unemployment insurance.
- Calculates payroll figures; verifies amounts on financial forms; prepares deposit records; refunds authorizations, and similar documents; keeps related records.
- Makes routine petty cash purchases and disbursements, and maintains petty cash account; keeps necessary records.
- Receives mail for the unit/department/college and distributes it among the proper persons; may sort mail per instructions.
- Prepare the department/unit/college mailings within or outside CUNY, arranging special mail services when authorized.
- Duplicates, collates and distributes materials. Coordinates the work of others to produce and distribute materials; confers with printing department and mailroom personnel as needed.
- Assists in preparing and distributing materials such as recruitment documents.
- Assists in registration activities within the department or as assigned; when authorized, processes drop/add and over tally requests for course registration.
Other
- Performs routine upkeep of office machines, e.g., photocopier, typewriter, computer terminals, printers, fax machines.
- May serve on committees when authorized.
**Assignment Level 4** **-** Under supervision, performs moderately complex office or secretarial work in various units of CUNY. Perform tasks at assignment Level I, at a more complex or responsibility level or with significant expertise and masterly performance.
- May serve as secretary to an executive or to a small group of professional, managerial, or technical personnel.
- Organizes, supervises and coordinates the workload of a moderately complex office, including the supervision of full and part-time office support staff.
- Initiates administrative procedures on behalf of the department.
- Administers a specialized area, requiring unique training and/or experience within a large office.
- Interviews and recommends full and part-time office support staff, including College Assistants and CUNY Office Assistants in Level 1.
- Prepares and compiles complex reports, including simple research and analysis.
- With approval, makes improvements to department forms.
- Develops record-keeping systems.
- Trains office employees and others (as directed) in routine office duties, rules, procedures, etc. and related matters.
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
**Levels 1, 2 and 3 are contractual pay steps based on length of employment.** **Employees are not given additional responsibilities when moving from Level 1 to Level 2 or from Level 2 to Level 3.** **However, Assignment Level 4 is an assignment level based on duties performed and is discretionary.**
**CONTRACT TITLE**
CUNY Office Assistant
**FLSA**
Non-exempt
**CAMPUS SPECIFIC INFORMATION**
Queensborough Community College of the City University of New York (CUNY) is a comprehensive college in Queens which offers over 40 associate degrees, certificates and continuing education programs. Queensborough Community College is dedicated to academic excellence and rigor and to providing an affordable, high-quality education to pre-college, college, and lifelong learners. Our faculty and staff are committed to the holistic development of today’s students in a nurturing and diverse environment that prepares them to be successful in a dynamic workforce. The College affirms its open admissions policy and its strong support of critical thinking, intellectual inquiry, global awareness, civic responsibility, and cultural and artistic appreciation. Visit https://www.qcc.cuny.edu to learn more.
The Department of Health, Physical Education and Dance at Queensborough Community College invites applications for a CUNY Office Assistant position.
The Department sponsors a diversity of academic degree programs in Public Health, Nutrition, Dance, Movement Science, Massage Therapy and Emergency Medical Technology. The Department offers recreation and intramural sport activities for all students, faculty and staff at the College.
The CUNY Office Assistant will assistand support the Department Chairperson, Program Directors, Fitness and Recreation Specialist, full-time and adjunct faculty, other support staff and students.
The CUNY Office Assistant will report to the Chair of the Health, Physical Education and Dance Department.
**** The selected candidate for the position will be required to complete a typing test as part of the selection process.**
These are the essential duties and responsibilities for this position:
-Provide administrative support to ensure the smooth daily operations of the HPED office, including data collection, strategic planning, and new initiatives.
-Maintains confidentiality with the Chairperson in all aspects related to office business.
-Enter and proofread academic program schedules, adjunct database, schedule meetings, and maintain departmental calendars.
-Support the implementation of office policies and procedures to improve workflow.
-Provide onboarding and training of office staff, volunteers, or student workers as needed.
-Maintain organized records, documents, and compliance with institutional policies.
-Track and order office supplies, ensuring cost-effective procurement.
-Serve as a point of contact for student inquiries, offering guidance on available services.
-Review and submit part-time faculty and staff timesheets.
-Assist students with course enrollment (e.g., over tallies, late adds, etc.).
-Assist in resolving operational challenges and implementing office improvements.
-Support the planning and coordination of academic programs, events and activities.
-Work collaborativelywith other academic departments and administrative offices.
-Complete and submit forms for the Registrar and Office of Academic Affairs.
-Attend department meetings and record minutes.
-Assist Fitness and Recreation Specialist with QSA timesheet entries for the fitness center and pool.
-Provide administrative assistance to the department’s music accompanists, lifeguards, equipment room staff, and recreation staff.
-Coordinate the process of hiring and collecting documentation of new faculty with the Chair, Search Committee, Academic Affairs and Affirmative Action.
-Coordinates room space for events and activities in the gym with other departments.
-Supervise the College Assistant and work-study students.
-Open, sort, and distribute incoming correspondence including mail, faxes and emails and manage busy phones.
**MINIMUM QUALIFICATIONS**
**Proof of meeting requirements 1 – 4 is needed before the close of a Civil Service Examination filing period. You may be asked to provide proof of meeting these requirements at any time between your application and the close of the filing period.**
1. A four-year high school diploma or its educational equivalent
2. Two (2) years of experience performing general office work, which may be met by one of the following:
A) Two (2) years of satisfactory, full-time experience performing general office work; **or**
B) One (1) year of satisfactory, full-time experience performing general office work **and** 30 semester credits from an accredited college or university; **or**
C) An associate’s degree or 60 college credits from an accredited college or university.
3. Passage of a qualifying Work Experience Test.
4. **English Language Proficiency** . All candidates must be able to speak, read, write, and comprehend the English Language. English proficiency will be evaluated at the time of interview.
CUNY considers full-time work to be at least 35 hours per week. Part-time experience of at least 20 hours per week may be prorated by half and credited instead of, but not in addition to, full-time experience during the same period (e.g., two month’s related work experience at 20-34 hours per week equate to one month’s full-time related work experience.) Part-time experience of fewer than 20 hours per week will NOT be credited at all.
The high school diploma or its educational equivalent must be approved by a State's Department of Education or a recognized accrediting organization. The college or university must be accredited by regional, national, professional, or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA).
**OTHER QUALIFICATIONS**
**PREFERRED QUALIFICATIONS**
-Experience in a college or university academic department or administrative office.
-Experience in a college or university academic department or administrative office.
-High degree of professionalism and personal integrity to maintain confidentiality.
-Ability to work effectively and collaboratively in a team setting with diverse staff of all levels.
-Experience providing support service to people.
-Detail oriented, self-directed, motivated, and proactive.
-Demonstrated ability to multi-task in a fast-paced environment.
-Excellent oral and written communication skills and interpersonal skills.
-Basic experience with Adobe Acrobat (creating PDF forms and templates), MS Word, MS ---Excel (charts & graphs), and MS Outlook.
-Will learn and train to use college specific online applications, including but not limited to, CUNYfirst, Docuware, and Coursedog.
**COMPENSATION**
*New Hire: $35,588
Incumbent: $40,215
* This amount reflects a 13% salary suppression in effect for the first 24 months of employment only.
**BENEFITS**
CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.
**HOW TO APPLY**
Only applications submitted through cuny.jobs will be considered for this position.
If you are viewing this job posting externally, please apply as follows:
• Go to https://cuny.jobs/
• Search for Job Opening ID number 30097
• Click on the "Apply Now" button and follow the instructions
Applications including the following must be uploaded to the job application website as a single PDF document:
• Cover Letter
• Resume
Current CUNY employees must apply through CUNYfirst Employee Self Service using your login credentials. After you login to CUNYfirst, navigate to job openings by following the path from the Main Menu: Employee Self Service –>Careers
**CLOSING DATE**
June 5, 2025
Review of resumes to begin immediately.
**JOB SEARCH CATEGORY**
CUNY Job Posting: Support Staff
**EQUAL EMPLOYMENT OPPORTUNITY**
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
Job ID
30097
Location
Queensborough CC
College Laboratory Technician - Engineering Technology
Job ID: 30326
Job Category: Support Staff
- Apply Now:
- Current CUNY Employees
- External Applicants
College Laboratory Technician - Engineering Technology
**GENERAL DUTIES**
Performs highly-skilled laboratory functions and other technical duties in support of coursework.
- Sets up, maintains, and organizes student laboratories
- Assists students with setting up experiments and other learning exercises, and with the use of equipment and materials
- Maintains appropriate safety and hygiene standards
- Maintains required documentation related to laboratory activities
- Manages equipment and materials inventories.
Job Title Name: College Laboratory Technician
**CONTRACT TITLE**
College Laboratory Technician
**FLSA**
Non-exempt
**CAMPUS SPECIFIC INFORMATION**
The Department of Engineering Technology at Queensborough Community College is seeking to fill a full-time College Laboratory Technician position.
Reporting to the Chief CLT, the College Laboratory Technician, in addition to the general duties, will be responsible for the following:
-Operate, maintain, and troubleshoot a variety of mechanical engineering lab equipment to support academic coursework and experiments.
-Utilize software such as SolidWorks, Mastercam, and Predator to assist with design, modeling, and manufacturing processes.
-Assist with the fabrication and maintainance of laboratory experiment components, supplies, and instrument setups.
-Collaborate with faculty to assess laboratory equipment needs and procure or update tools and materials.
-Maintain and organize lab spaces to ensure safety, hygiene, and operational standards.
-Assist with the delivery of technical training and support to students and staff.
-Prepare laboratory setups, test equipment, and assist with technical support during lab sessions.
-Document equipment usage, maintenance schedules, and lab activity logs.
-Collaborate with faculty to design and develop practical lab exercises related to mechanical engineering principles.
-Perform routine maintenance, calibration, and troubleshooting of equipment to ensure optimal performance.
-Ensure a safe, clean, and organized working environment.
-Assist with CNC (Computer Numerical Control) machining processes, including CNC G-code programming and troubleshooting.
-Ability to work flexible hours including weekend and evenings as required
CUNY is an equal opportunity employer, is committed to increasing the diversity of its workforce and is dedicated to recruiting and retaining professionals who share the College’s commitment to equity. It welcomes nominations of, and applications from members of protected groups including minorities, women, veterans and individuals with disabilities, as well as others who would bring additional perspectives to the university’s mission. Candidates with demonstrated commitment to diversity and inclusiveness through their research, teaching and/or service are also encouraged to apply. One of Queensborough Community College’s greatest strengths, and a necessary element of excellence, is the diversity of our community. We strive to attract and nurture a talented and diverse faculty and staff that proudly reflect the unique character of the local Queens community, the most diverse county in the United States.
For more information please visit https://www.qcc.cuny.edu/engtech/index.html
**MINIMUM QUALIFICATIONS**
High School Diploma with a minimum of four years' related experience. Additional education may be used to meet the experience requirement: an Associate degree may be substituted for two years experience, and a Bachelor's degree may be substituted for four years experience.
**OTHER QUALIFICATIONS**
Preferred Qualifications include:
-Experience working with mechanical systems, tools, and equipment used in mechanical engineering labs.
-Proficiency in operating equipment such as: Manual Lathe Machine, Manual Milling Machine, Drill Press, Horizontal/Vertical Band Saw, Shaper Machine, CNC Lathe Machine and CNC Milling Machine, 3D Printer.
-Experience in repairing or maintaining mechanical engineering equipment such as CNC (Computer Numerical Control) machines, Laser Engraver, 3D printers, and basic hand tools.
-Strong organizational, communication, and problem-solving skills.
**COMPENSATION**
$52,037 - $61,461 ( Salary range reflects 4/1/24 rates per the PSC/CUNY Collective Bargaining Agreement)
Salary commensurate with experience and qualifications.
**BENEFITS**
CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.
**HOW TO APPLY**
Visit www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information.
Candidates must provide a resume and cover letter.
**CLOSING DATE**
May 30, 2025.
Review of resumes to begin immediately.
**JOB SEARCH CATEGORY**
CUNY Job Posting: Support Staff
**EQUAL EMPLOYMENT OPPORTUNITY**
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
Job ID
30326
Location
Queensborough CC
**GENERAL DUTIES**
Performs highly-skilled laboratory functions and other technical duties in support of coursework.
- Sets up, maintains, and organizes student laboratories
- Assists students with setting up experiments and other learning exercises, and with the use of equipment and materials
- Maintains appropriate safety and hygiene standards
- Maintains required documentation related to laboratory activities
- Manages equipment and materials inventories.
Job Title Name: College Laboratory Technician
**CONTRACT TITLE**
College Laboratory Technician
**FLSA**
Non-exempt
**CAMPUS SPECIFIC INFORMATION**
The Department of Engineering Technology at Queensborough Community College is seeking to fill a full-time College Laboratory Technician position.
Reporting to the Chief CLT, the College Laboratory Technician, in addition to the general duties, will be responsible for the following:
-Operate, maintain, and troubleshoot a variety of mechanical engineering lab equipment to support academic coursework and experiments.
-Utilize software such as SolidWorks, Mastercam, and Predator to assist with design, modeling, and manufacturing processes.
-Assist with the fabrication and maintainance of laboratory experiment components, supplies, and instrument setups.
-Collaborate with faculty to assess laboratory equipment needs and procure or update tools and materials.
-Maintain and organize lab spaces to ensure safety, hygiene, and operational standards.
-Assist with the delivery of technical training and support to students and staff.
-Prepare laboratory setups, test equipment, and assist with technical support during lab sessions.
-Document equipment usage, maintenance schedules, and lab activity logs.
-Collaborate with faculty to design and develop practical lab exercises related to mechanical engineering principles.
-Perform routine maintenance, calibration, and troubleshooting of equipment to ensure optimal performance.
-Ensure a safe, clean, and organized working environment.
-Assist with CNC (Computer Numerical Control) machining processes, including CNC G-code programming and troubleshooting.
-Ability to work flexible hours including weekend and evenings as required
CUNY is an equal opportunity employer, is committed to increasing the diversity of its workforce and is dedicated to recruiting and retaining professionals who share the College’s commitment to equity. It welcomes nominations of, and applications from members of protected groups including minorities, women, veterans and individuals with disabilities, as well as others who would bring additional perspectives to the university’s mission. Candidates with demonstrated commitment to diversity and inclusiveness through their research, teaching and/or service are also encouraged to apply. One of Queensborough Community College’s greatest strengths, and a necessary element of excellence, is the diversity of our community. We strive to attract and nurture a talented and diverse faculty and staff that proudly reflect the unique character of the local Queens community, the most diverse county in the United States.
For more information please visit https://www.qcc.cuny.edu/engtech/index.html
**MINIMUM QUALIFICATIONS**
High School Diploma with a minimum of four years' related experience. Additional education may be used to meet the experience requirement: an Associate degree may be substituted for two years experience, and a Bachelor's degree may be substituted for four years experience.
**OTHER QUALIFICATIONS**
Preferred Qualifications include:
-Experience working with mechanical systems, tools, and equipment used in mechanical engineering labs.
-Proficiency in operating equipment such as: Manual Lathe Machine, Manual Milling Machine, Drill Press, Horizontal/Vertical Band Saw, Shaper Machine, CNC Lathe Machine and CNC Milling Machine, 3D Printer.
-Experience in repairing or maintaining mechanical engineering equipment such as CNC (Computer Numerical Control) machines, Laser Engraver, 3D printers, and basic hand tools.
-Strong organizational, communication, and problem-solving skills.
**COMPENSATION**
$52,037 - $61,461 ( Salary range reflects 4/1/24 rates per the PSC/CUNY Collective Bargaining Agreement)
Salary commensurate with experience and qualifications.
**BENEFITS**
CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.
**HOW TO APPLY**
Visit www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information.
Candidates must provide a resume and cover letter.
**CLOSING DATE**
May 30, 2025.
Review of resumes to begin immediately.
**JOB SEARCH CATEGORY**
CUNY Job Posting: Support Staff
**EQUAL EMPLOYMENT OPPORTUNITY**
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
Job ID
30326
Location
Queensborough CC
CUNY Office Assistant - Level 1 (Provisional)-Math Department
Job ID: 30287
Job Category: Support Staff
- Apply Now:
- Current CUNY Employees
- External Applicants
CUNY Office Assistant - Level 1 (Provisional)-Math Department
**GENERAL DUTIES**
**Assignment Level 1, 2 and 3** - Under supervision, performs office or secretarial work in various units, following relevant departmental, College, and University procedures. Typical duties are outlined below:
Documentation and Information
- Types and prints materials such as letters, memoranda, forms, purchase orders and vouchers, using typewriter/word processor/personal computers and all peripheral equipment.
- Proofreads typed material for accuracy, correcting errors as necessary.
- Uses commercial office software packages in typing, data entry, filing, updating files, and preparing various reports.
- Collects information or data from various sources; files and retrieves books, documents and/or data as needed. Updates existing files.
- Creates filing systems.
- Maintains departmental records; keeps separate confidential records when instructed.
- Retrieves and formats computerized data.
- With proper training, may take dictation and transcribe notes (written or recorded).
- Prepares and proposes various forms, e.g., financial aid applications, personnel papers and other college forms.
Communications and Customer Service
- Provides information, as directed, to faculty, students, employees, and the general public.
- Responds to routine inquires regarding departmental affairs.
- Answers telephone calls; screens incoming calls and forwards/refers calls; assists in maintaining up-to-date mailing and telephone directories.
- Provides receptionist services; sets up appointments; keeps calendars; refers students, faculty, other CUNY employees and general public to proper areas or persons.
- Furnishes information on the department’s rules and regulations, when authorized.
- Assists with arrangements for special events (e.g., conferences, reservations of rooms, travel arrangements, catering services, informing the relevant departments/units, etc.)
- Interviews and supervises College Assistants, College Work Study Students, Student Aides, Summer Interns, Volunteers, etc.
- Assists in training new employees in various office duties/use of office machines.
- Communicates with other academic or administrative departments or outside agencies to expedite the processing of work.
Transaction Processing
- Prepares routine reports, including drafts, using information received from various sources.
- Receives and processes financial transactions following prescribed procedures (e.g., tuition payments, library fines).
- Processes purchase orders and supply orders; verifies deliveries.
- Verifies inventory and supplies reports on request.
- Completes Time & Leave calculations and keeps up-to-date records.
- Assists supervisors in specialized office functions, e.g., fingerprinting, I-9, reference and background checking, unemployment insurance.
- Calculates payroll figures; verifies amounts on financial forms; prepares deposit records; refunds authorizations, and similar documents; keeps related records.
- Makes routine petty cash purchases and disbursements, and maintains petty cash account; keeps necessary records.
- Receives mail for the unit/department/college and distributes it among the proper persons; may sort mail per instructions.
- Prepare the department/unit/college mailings within or outside CUNY, arranging special mail services when authorized.
- Duplicates, collates and distributes materials. Coordinates the work of others to produce and distribute materials; confers with printing department and mailroom personnel as needed.
- Assists in preparing and distributing materials such as recruitment documents.
- Assists in registration activities within the department or as assigned; when authorized, processes drop/add and over tally requests for course registration.
Other
- Performs routine upkeep of office machines, e.g., photocopier, typewriter, computer terminals, printers, fax machines.
- May serve on committees when authorized.
**Assignment Level 4** **-** Under supervision, performs moderately complex office or secretarial work in various units of CUNY. Perform tasks at assignment Level I, at a more complex or responsibility level or with significant expertise and masterly performance.
- May serve as secretary to an executive or to a small group of professional, managerial, or technical personnel.
- Organizes, supervises and coordinates the workload of a moderately complex office, including the supervision of full and part-time office support staff.
- Initiates administrative procedures on behalf of the department.
- Administers a specialized area, requiring unique training and/or experience within a large office.
- Interviews and recommends full and part-time office support staff, including College Assistants and CUNY Office Assistants in Level 1.
- Prepares and compiles complex reports, including simple research and analysis.
- With approval, makes improvements to department forms.
- Develops record-keeping systems.
- Trains office employees and others (as directed) in routine office duties, rules, procedures, etc. and related matters.
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
**Levels 1, 2 and 3 are contractual pay steps based on length of employment.** **Employees are not given additional responsibilities when moving from Level 1 to Level 2 or from Level 2 to Level 3.** **However, Assignment Level 4 is an assignment level based on duties performed and is discretionary.**
**CONTRACT TITLE**
CUNY Office Assistant
**FLSA**
Non-exempt
**CAMPUS SPECIFIC INFORMATION**
CUNY is an equal opportunity employer, is committed to increasing the diversity of its workforce and is dedicated to recruiting and retaining professionals who share the College’s commitment to equity. It welcomes nominations of, and applications from members of protected groups including minorities, women, veterans and individuals with disabilities, as well as others who would bring additional perspectives to the university’s mission. Candidates with demonstrated commitment to diversity and inclusiveness through their research, teaching and/or service are also encouraged to apply. One of Queensborough Community College’s greatest strengths, and a necessary element of excellence, is the diversity of our community. We strive to attract and nurture a talented and diverse faculty and staff that proudly reflect the unique character of the local Queens community, the most diverse county in the United States.
The CUNY Office Assistant will report to the Chair of the Department of Mathematics & Computer Science.
**** The selected candidate for the position will be required to complete a typing test as part of the selection process.**
The successful candidate will be expected to:
+ Assist faculty, advisors and students with questions and requests
+ Maintain timesheets for office staff and all faculty
+ Obtain coverage for classes when needed and submit appropriate paperwork for coverages
+ Prepare paperwork for reappointments/promotions for faculty and make sure all reappointments/promotions are completed and sent to the President’s Office on time
+ Prepare P&B Minutes for adjuncts hired at the beginning of the semester
+ Prepare a list of Faculty to be observed during the semester and process Teaching Observations Reports
+ Process paperwork for new hires for Adjunct Services
+ Review the Adjunct Data Base and make any changes or additions needed at the beginning of each semester
+ Gather office hours for both full time and adjunct faculty to include or their schedules and prepare a list of these office hours/schedules of faculty to post outside the Math Office
+ Download Student Evaluations to be processed and reviewed by the P&B members
+ Assign annual evaluations for full time faculty to complete and have reviewed by a faculty member then process the Annual Evaluation Reports
+ Review files for record retention
+ List all current syllabi on Brightspace for faculty and maintain syllabi for current classes in stock for students
+ Enter all courses for the next semester on Coursedog
+ Update catalog pages for the Math Department for the yearly QCC catalog on Coursedog
+ Complete, on time, any projects assigned by the Department’s Chair or Co-Chairs
+ Review with the Chair the timeline for each month
+ Schedule final exams at the end of each semester; prepare and process envelopes/labels for the final exams; collect and keep all exams in the office until the day of the final.
**MINIMUM QUALIFICATIONS**
**Proof of meeting requirements 1 – 4 is needed before the close of a Civil Service Examination filing period. You may be asked to provide proof of meeting these requirements at any time between your application and the close of the filing period.**
1. A four-year high school diploma or its educational equivalent
2. Two (2) years of experience performing general office work, which may be met by one of the following:
A) Two (2) years of satisfactory, full-time experience performing general office work; **or**
B) One (1) year of satisfactory, full-time experience performing general office work and 30 semester credits from an accredited college or university; **or**
C) An associate’s degree or 60 college credits from an accredited college or university.
3. Passage of a qualifying Work Experience Test.
4. English Language Proficiency. All candidates must be able to speak, read, write, and comprehend the English Language. English proficiency will be evaluated at the time of interview.
CUNY considers full-time work to be at least 35 hours per week. Part-time experience of at least 20 hours per week may be prorated by half and credited instead of, but not in addition to, full-time experience during the same period (e.g., two month’s related work experience at 20-34 hours per week equate to one month’s full-time related work experience.) Part-time experience of fewer than 20 hours per week will NOT be credited at all.
The high school diploma or its educational equivalent must be approved by a State's Department of Education or a recognized accrediting organization. The college or university must be accredited by regional, national, professional, or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA).
**Candidates who meet the above requirements must also meet requirements 5 – 7 after the close of the filing period.**
5. Candidates must take and pass a job-related Civil Service Examination that measures critical competencies for the position.
6. Candidates must undergo a background check, including a fingerprint screening and a verification of their education and work history.
7. You will be required to meet the skill requirement of keyboard familiarity by demonstrating the ability to type accurately at a minimum speed of 100 keystrokes (20 words) per minute after errors are deducted. You must meet this requirement in order to be appointed. Additionally, candidates may be asked to demonstrate technical competence in using job-related software (e.g., word processing or other).
**OTHER QUALIFICATIONS**
**PREFERRED QUALIFICATIONS**
+ Well organized and able to multi-task.
+ Experience/Proficient in Microsoft Office Suite and possess the ability to learn other College/University software applications
+ At least one year of experience working in an academic department and/or educational institution.
+ Experience fielding questions/issues both in-person and via phone
+ Experience following and implementing filing systems (paper and electronic)
**COMPENSATION**
*New Hire: $35,588
Incumbent: $40,215
* This amount reflects a 13% salary suppression in effect for the first 24 months of employment only.
CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial
well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff
also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity
to participate in a lively, diverse academic community in one of the greatest cities in the world.
**BENEFITS**
CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.
**HOW TO APPLY**
Only applications submitted through cuny.jobs will be considered for this position.
If you are viewing this job posting externally, please apply as follows:
• Go to https://cuny.jobs/
• Search for Job Opening ID number **30287**
• Click on the "Apply Now" button and follow the instructions
Applications including the following must be uploaded to the job application website as a single PDF document:
• Cover Letter
• Resume
Current CUNY employees must apply through CUNYfirst Employee Self Service using your login credentials. After you login to CUNYfirst, navigate to job openings by following the path from the Main Menu: Employee Self Service –>Careers
**CLOSING DATE**
**May 22, 2025**
**Review of resumes to begin immediately**
**JOB SEARCH CATEGORY**
CUNY Job Posting: Support Staff
**EQUAL EMPLOYMENT OPPORTUNITY**
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
Job ID
30287
Location
Queensborough CC
**GENERAL DUTIES**
**Assignment Level 1, 2 and 3** - Under supervision, performs office or secretarial work in various units, following relevant departmental, College, and University procedures. Typical duties are outlined below:
Documentation and Information
- Types and prints materials such as letters, memoranda, forms, purchase orders and vouchers, using typewriter/word processor/personal computers and all peripheral equipment.
- Proofreads typed material for accuracy, correcting errors as necessary.
- Uses commercial office software packages in typing, data entry, filing, updating files, and preparing various reports.
- Collects information or data from various sources; files and retrieves books, documents and/or data as needed. Updates existing files.
- Creates filing systems.
- Maintains departmental records; keeps separate confidential records when instructed.
- Retrieves and formats computerized data.
- With proper training, may take dictation and transcribe notes (written or recorded).
- Prepares and proposes various forms, e.g., financial aid applications, personnel papers and other college forms.
Communications and Customer Service
- Provides information, as directed, to faculty, students, employees, and the general public.
- Responds to routine inquires regarding departmental affairs.
- Answers telephone calls; screens incoming calls and forwards/refers calls; assists in maintaining up-to-date mailing and telephone directories.
- Provides receptionist services; sets up appointments; keeps calendars; refers students, faculty, other CUNY employees and general public to proper areas or persons.
- Furnishes information on the department’s rules and regulations, when authorized.
- Assists with arrangements for special events (e.g., conferences, reservations of rooms, travel arrangements, catering services, informing the relevant departments/units, etc.)
- Interviews and supervises College Assistants, College Work Study Students, Student Aides, Summer Interns, Volunteers, etc.
- Assists in training new employees in various office duties/use of office machines.
- Communicates with other academic or administrative departments or outside agencies to expedite the processing of work.
Transaction Processing
- Prepares routine reports, including drafts, using information received from various sources.
- Receives and processes financial transactions following prescribed procedures (e.g., tuition payments, library fines).
- Processes purchase orders and supply orders; verifies deliveries.
- Verifies inventory and supplies reports on request.
- Completes Time & Leave calculations and keeps up-to-date records.
- Assists supervisors in specialized office functions, e.g., fingerprinting, I-9, reference and background checking, unemployment insurance.
- Calculates payroll figures; verifies amounts on financial forms; prepares deposit records; refunds authorizations, and similar documents; keeps related records.
- Makes routine petty cash purchases and disbursements, and maintains petty cash account; keeps necessary records.
- Receives mail for the unit/department/college and distributes it among the proper persons; may sort mail per instructions.
- Prepare the department/unit/college mailings within or outside CUNY, arranging special mail services when authorized.
- Duplicates, collates and distributes materials. Coordinates the work of others to produce and distribute materials; confers with printing department and mailroom personnel as needed.
- Assists in preparing and distributing materials such as recruitment documents.
- Assists in registration activities within the department or as assigned; when authorized, processes drop/add and over tally requests for course registration.
Other
- Performs routine upkeep of office machines, e.g., photocopier, typewriter, computer terminals, printers, fax machines.
- May serve on committees when authorized.
**Assignment Level 4** **-** Under supervision, performs moderately complex office or secretarial work in various units of CUNY. Perform tasks at assignment Level I, at a more complex or responsibility level or with significant expertise and masterly performance.
- May serve as secretary to an executive or to a small group of professional, managerial, or technical personnel.
- Organizes, supervises and coordinates the workload of a moderately complex office, including the supervision of full and part-time office support staff.
- Initiates administrative procedures on behalf of the department.
- Administers a specialized area, requiring unique training and/or experience within a large office.
- Interviews and recommends full and part-time office support staff, including College Assistants and CUNY Office Assistants in Level 1.
- Prepares and compiles complex reports, including simple research and analysis.
- With approval, makes improvements to department forms.
- Develops record-keeping systems.
- Trains office employees and others (as directed) in routine office duties, rules, procedures, etc. and related matters.
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
**Levels 1, 2 and 3 are contractual pay steps based on length of employment.** **Employees are not given additional responsibilities when moving from Level 1 to Level 2 or from Level 2 to Level 3.** **However, Assignment Level 4 is an assignment level based on duties performed and is discretionary.**
**CONTRACT TITLE**
CUNY Office Assistant
**FLSA**
Non-exempt
**CAMPUS SPECIFIC INFORMATION**
CUNY is an equal opportunity employer, is committed to increasing the diversity of its workforce and is dedicated to recruiting and retaining professionals who share the College’s commitment to equity. It welcomes nominations of, and applications from members of protected groups including minorities, women, veterans and individuals with disabilities, as well as others who would bring additional perspectives to the university’s mission. Candidates with demonstrated commitment to diversity and inclusiveness through their research, teaching and/or service are also encouraged to apply. One of Queensborough Community College’s greatest strengths, and a necessary element of excellence, is the diversity of our community. We strive to attract and nurture a talented and diverse faculty and staff that proudly reflect the unique character of the local Queens community, the most diverse county in the United States.
The CUNY Office Assistant will report to the Chair of the Department of Mathematics & Computer Science.
**** The selected candidate for the position will be required to complete a typing test as part of the selection process.**
The successful candidate will be expected to:
+ Assist faculty, advisors and students with questions and requests
+ Maintain timesheets for office staff and all faculty
+ Obtain coverage for classes when needed and submit appropriate paperwork for coverages
+ Prepare paperwork for reappointments/promotions for faculty and make sure all reappointments/promotions are completed and sent to the President’s Office on time
+ Prepare P&B Minutes for adjuncts hired at the beginning of the semester
+ Prepare a list of Faculty to be observed during the semester and process Teaching Observations Reports
+ Process paperwork for new hires for Adjunct Services
+ Review the Adjunct Data Base and make any changes or additions needed at the beginning of each semester
+ Gather office hours for both full time and adjunct faculty to include or their schedules and prepare a list of these office hours/schedules of faculty to post outside the Math Office
+ Download Student Evaluations to be processed and reviewed by the P&B members
+ Assign annual evaluations for full time faculty to complete and have reviewed by a faculty member then process the Annual Evaluation Reports
+ Review files for record retention
+ List all current syllabi on Brightspace for faculty and maintain syllabi for current classes in stock for students
+ Enter all courses for the next semester on Coursedog
+ Update catalog pages for the Math Department for the yearly QCC catalog on Coursedog
+ Complete, on time, any projects assigned by the Department’s Chair or Co-Chairs
+ Review with the Chair the timeline for each month
+ Schedule final exams at the end of each semester; prepare and process envelopes/labels for the final exams; collect and keep all exams in the office until the day of the final.
**MINIMUM QUALIFICATIONS**
**Proof of meeting requirements 1 – 4 is needed before the close of a Civil Service Examination filing period. You may be asked to provide proof of meeting these requirements at any time between your application and the close of the filing period.**
1. A four-year high school diploma or its educational equivalent
2. Two (2) years of experience performing general office work, which may be met by one of the following:
A) Two (2) years of satisfactory, full-time experience performing general office work; **or**
B) One (1) year of satisfactory, full-time experience performing general office work and 30 semester credits from an accredited college or university; **or**
C) An associate’s degree or 60 college credits from an accredited college or university.
3. Passage of a qualifying Work Experience Test.
4. English Language Proficiency. All candidates must be able to speak, read, write, and comprehend the English Language. English proficiency will be evaluated at the time of interview.
CUNY considers full-time work to be at least 35 hours per week. Part-time experience of at least 20 hours per week may be prorated by half and credited instead of, but not in addition to, full-time experience during the same period (e.g., two month’s related work experience at 20-34 hours per week equate to one month’s full-time related work experience.) Part-time experience of fewer than 20 hours per week will NOT be credited at all.
The high school diploma or its educational equivalent must be approved by a State's Department of Education or a recognized accrediting organization. The college or university must be accredited by regional, national, professional, or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA).
**Candidates who meet the above requirements must also meet requirements 5 – 7 after the close of the filing period.**
5. Candidates must take and pass a job-related Civil Service Examination that measures critical competencies for the position.
6. Candidates must undergo a background check, including a fingerprint screening and a verification of their education and work history.
7. You will be required to meet the skill requirement of keyboard familiarity by demonstrating the ability to type accurately at a minimum speed of 100 keystrokes (20 words) per minute after errors are deducted. You must meet this requirement in order to be appointed. Additionally, candidates may be asked to demonstrate technical competence in using job-related software (e.g., word processing or other).
**OTHER QUALIFICATIONS**
**PREFERRED QUALIFICATIONS**
+ Well organized and able to multi-task.
+ Experience/Proficient in Microsoft Office Suite and possess the ability to learn other College/University software applications
+ At least one year of experience working in an academic department and/or educational institution.
+ Experience fielding questions/issues both in-person and via phone
+ Experience following and implementing filing systems (paper and electronic)
**COMPENSATION**
*New Hire: $35,588
Incumbent: $40,215
* This amount reflects a 13% salary suppression in effect for the first 24 months of employment only.
CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial
well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff
also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity
to participate in a lively, diverse academic community in one of the greatest cities in the world.
**BENEFITS**
CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.
**HOW TO APPLY**
Only applications submitted through cuny.jobs will be considered for this position.
If you are viewing this job posting externally, please apply as follows:
• Go to https://cuny.jobs/
• Search for Job Opening ID number **30287**
• Click on the "Apply Now" button and follow the instructions
Applications including the following must be uploaded to the job application website as a single PDF document:
• Cover Letter
• Resume
Current CUNY employees must apply through CUNYfirst Employee Self Service using your login credentials. After you login to CUNYfirst, navigate to job openings by following the path from the Main Menu: Employee Self Service –>Careers
**CLOSING DATE**
**May 22, 2025**
**Review of resumes to begin immediately**
**JOB SEARCH CATEGORY**
CUNY Job Posting: Support Staff
**EQUAL EMPLOYMENT OPPORTUNITY**
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
Job ID
30287
Location
Queensborough CC
CUNY Office Assistant -level 1 (Provisional)
Job ID: 30288
Job Category: Support Staff
- Apply Now:
- Current CUNY Employees
- External Applicants
CUNY Office Assistant -level 1 (Provisional)
**GENERAL DUTIES**
**Assignment Level 1, 2 and 3** - Under supervision, performs office or secretarial work in various units, following relevant departmental, College, and University procedures. Typical duties are outlined below:
Documentation and Information
- Types and prints materials such as letters, memoranda, forms, purchase orders and vouchers, using typewriter/word processor/personal computers and all peripheral equipment.
- Proofreads typed material for accuracy, correcting errors as necessary.
- Uses commercial office software packages in typing, data entry, filing, updating files, and preparing various reports.
- Collects information or data from various sources; files and retrieves books, documents and/or data as needed. Updates existing files.
- Creates filing systems.
- Maintains departmental records; keeps separate confidential records when instructed.
- Retrieves and formats computerized data.
- With proper training, may take dictation and transcribe notes (written or recorded).
- Prepares and proposes various forms, e.g., financial aid applications, personnel papers and other college forms.
Communications and Customer Service
- Provides information, as directed, to faculty, students, employees, and the general public.
- Responds to routine inquires regarding departmental affairs.
- Answers telephone calls; screens incoming calls and forwards/refers calls; assists in maintaining up-to-date mailing and telephone directories.
- Provides receptionist services; sets up appointments; keeps calendars; refers students, faculty, other CUNY employees and general public to proper areas or persons.
- Furnishes information on the department’s rules and regulations, when authorized.
- Assists with arrangements for special events (e.g., conferences, reservations of rooms, travel arrangements, catering services, informing the relevant departments/units, etc.)
- Interviews and supervises College Assistants, College Work Study Students, Student Aides, Summer Interns, Volunteers, etc.
- Assists in training new employees in various office duties/use of office machines.
- Communicates with other academic or administrative departments or outside agencies to expedite the processing of work.
Transaction Processing
- Prepares routine reports, including drafts, using information received from various sources.
- Receives and processes financial transactions following prescribed procedures (e.g., tuition payments, library fines).
- Processes purchase orders and supply orders; verifies deliveries.
- Verifies inventory and supplies reports on request.
- Completes Time & Leave calculations and keeps up-to-date records.
- Assists supervisors in specialized office functions, e.g., fingerprinting, I-9, reference and background checking, unemployment insurance.
- Calculates payroll figures; verifies amounts on financial forms; prepares deposit records; refunds authorizations, and similar documents; keeps related records.
- Makes routine petty cash purchases and disbursements, and maintains petty cash account; keeps necessary records.
- Receives mail for the unit/department/college and distributes it among the proper persons; may sort mail per instructions.
- Prepare the department/unit/college mailings within or outside CUNY, arranging special mail services when authorized.
- Duplicates, collates and distributes materials. Coordinates the work of others to produce and distribute materials; confers with printing department and mailroom personnel as needed.
- Assists in preparing and distributing materials such as recruitment documents.
- Assists in registration activities within the department or as assigned; when authorized, processes drop/add and over tally requests for course registration.
Other
- Performs routine upkeep of office machines, e.g., photocopier, typewriter, computer terminals, printers, fax machines.
- May serve on committees when authorized.
**Assignment Level 4** **-** Under supervision, performs moderately complex office or secretarial work in various units of CUNY. Perform tasks at assignment Level I, at a more complex or responsibility level or with significant expertise and masterly performance.
- May serve as secretary to an executive or to a small group of professional, managerial, or technical personnel.
- Organizes, supervises and coordinates the workload of a moderately complex office, including the supervision of full and part-time office support staff.
- Initiates administrative procedures on behalf of the department.
- Administers a specialized area, requiring unique training and/or experience within a large office.
- Interviews and recommends full and part-time office support staff, including College Assistants and CUNY Office Assistants in Level 1.
- Prepares and compiles complex reports, including simple research and analysis.
- With approval, makes improvements to department forms.
- Develops record-keeping systems.
- Trains office employees and others (as directed) in routine office duties, rules, procedures, etc. and related matters.
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
**Levels 1, 2 and 3 are contractual pay steps based on length of employment.** **Employees are not given additional responsibilities when moving from Level 1 to Level 2 or from Level 2 to Level 3.** **However, Assignment Level 4 is an assignment level based on duties performed and is discretionary.**
**CONTRACT TITLE**
CUNY Office Assistant
**FLSA**
Non-exempt
**CAMPUS SPECIFIC INFORMATION**
Queensborough Community College of the City University of New York (CUNY) is a comprehensive college in Queens which offers over 40 associate degrees, certificates and continuing education programs. Queensborough Community College is dedicated to academic excellence and rigor and to providing an affordable, high-quality education to pre-college, college, and lifelong learners. Our faculty and staff are committed to the holistic development of today’s students in a nurturing and diverse environment that prepares them to be successful in a dynamic workforce. The College affirms its open admissions policy and its strong support of critical thinking, intellectual inquiry, global awareness, civic responsibility, and cultural and artistic appreciation. Visit https://www.qcc.cuny.edu to learn more.
The CUNY Office Assistant will report to the Enrollment Registrar Manager in the Office of the Registrar
**** The selected candidate for the position will be required to complete a typing test as part of the selection process.**
The successful candidate will be expected to:
+ Handle e-permit requests for CUNY and non-CUNY schools
+ Assist with registration activities
+ Provide customer service at the Registrar front desk
+ Process grade change requests and WN reversal requests; update VOE rosters
+ Assist with enrollment verifications and updates in the National Student Clearinghouse
+ Input honors, writing intensive and other notations to student records
+ Use CUNYfirst appropriately to make updates to student records
+ Use PeopleSoft query to run reports related to the position
+ Be able to work evening and weekend hours
+ Maintain compliance with established record release procedures, including FERPA
**MINIMUM QUALIFICATIONS**
**Proof of meeting requirements 1 – 4 is needed before the close of a Civil Service Examination filing period. You may be asked to provide proof of meeting these requirements at any time between your application and the close of the filing period.**
1. A four-year high school diploma or its educational equivalent
2. Two (2) years of experience performing general office work, which may be met by one of the following:
A) Two (2) years of satisfactory, full-time experience performing general office work; **or**
B) One (1) year of satisfactory, full-time experience performing general office work **and** 30 semester credits from an accredited college or university; **or**
C) An associate’s degree or 60 college credits from an accredited college or university.
3. Passage of a qualifying Work Experience Test.
4. **English Language Proficiency** . All candidates must be able to speak, read, write, and comprehend the English Language. English proficiency will be evaluated at the time of interview.
CUNY considers full-time work to be at least 35 hours per week. Part-time experience of at least 20 hours per week may be prorated by half and credited instead of, but not in addition to, full-time experience during the same period (e.g., two month’s related work experience at 20-34 hours per week equate to one month’s full-time related work experience.) Part-time experience of fewer than 20 hours per week will NOT be credited at all.
The high school diploma or its educational equivalent must be approved by a State's Department of Education or a recognized accrediting organization. The college or university must be accredited by regional, national, professional, or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA).
**OTHER QUALIFICATIONS**
**PREFERRED QUALIFICATIONS**
+ Customer service experience
+ Experience working in higher education setting
+ Accuracy, attention to detail, and ability to function well under pressure
+ Experience with CUNYfirst, Schedule Builder, DegreeWorks, and other related CUNY systems
+ Experience working with diverse populations in fast paced environment
+ Excellent computer skills, proficiency in Microsoft Office (Word, Excel)
+ Strong written and verbal communication skills
**COMPENSATION**
*New Hire: $35,588
Incumbent: $40,215
* This amount reflects a 13% salary suppression in effect for the first 24 months of employment only.
**BENEFITS**
CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.
**HOW TO APPLY**
Only applications submitted through cuny.jobs will be considered for this position.
If you are viewing this job posting externally, please apply as follows:
• Go to https://cuny.jobs/
• Search for Job Opening ID number **30288**
• Click on the "Apply Now" button and follow the instructions
Applications including the following must be uploaded to the job application website as a single PDF document:
• Cover Letter
• Resume
Current CUNY employees must apply through CUNYfirst Employee Self Service using your login credentials. After you login to CUNYfirst, navigate to job openings by following the path from the Main Menu: Employee Self Service –>Careers
**CLOSING DATE**
May 25, 2025
**JOB SEARCH CATEGORY**
CUNY Job Posting: Support Staff
**EQUAL EMPLOYMENT OPPORTUNITY**
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
Job ID
30288
Location
Queensborough CC
**GENERAL DUTIES**
**Assignment Level 1, 2 and 3** - Under supervision, performs office or secretarial work in various units, following relevant departmental, College, and University procedures. Typical duties are outlined below:
Documentation and Information
- Types and prints materials such as letters, memoranda, forms, purchase orders and vouchers, using typewriter/word processor/personal computers and all peripheral equipment.
- Proofreads typed material for accuracy, correcting errors as necessary.
- Uses commercial office software packages in typing, data entry, filing, updating files, and preparing various reports.
- Collects information or data from various sources; files and retrieves books, documents and/or data as needed. Updates existing files.
- Creates filing systems.
- Maintains departmental records; keeps separate confidential records when instructed.
- Retrieves and formats computerized data.
- With proper training, may take dictation and transcribe notes (written or recorded).
- Prepares and proposes various forms, e.g., financial aid applications, personnel papers and other college forms.
Communications and Customer Service
- Provides information, as directed, to faculty, students, employees, and the general public.
- Responds to routine inquires regarding departmental affairs.
- Answers telephone calls; screens incoming calls and forwards/refers calls; assists in maintaining up-to-date mailing and telephone directories.
- Provides receptionist services; sets up appointments; keeps calendars; refers students, faculty, other CUNY employees and general public to proper areas or persons.
- Furnishes information on the department’s rules and regulations, when authorized.
- Assists with arrangements for special events (e.g., conferences, reservations of rooms, travel arrangements, catering services, informing the relevant departments/units, etc.)
- Interviews and supervises College Assistants, College Work Study Students, Student Aides, Summer Interns, Volunteers, etc.
- Assists in training new employees in various office duties/use of office machines.
- Communicates with other academic or administrative departments or outside agencies to expedite the processing of work.
Transaction Processing
- Prepares routine reports, including drafts, using information received from various sources.
- Receives and processes financial transactions following prescribed procedures (e.g., tuition payments, library fines).
- Processes purchase orders and supply orders; verifies deliveries.
- Verifies inventory and supplies reports on request.
- Completes Time & Leave calculations and keeps up-to-date records.
- Assists supervisors in specialized office functions, e.g., fingerprinting, I-9, reference and background checking, unemployment insurance.
- Calculates payroll figures; verifies amounts on financial forms; prepares deposit records; refunds authorizations, and similar documents; keeps related records.
- Makes routine petty cash purchases and disbursements, and maintains petty cash account; keeps necessary records.
- Receives mail for the unit/department/college and distributes it among the proper persons; may sort mail per instructions.
- Prepare the department/unit/college mailings within or outside CUNY, arranging special mail services when authorized.
- Duplicates, collates and distributes materials. Coordinates the work of others to produce and distribute materials; confers with printing department and mailroom personnel as needed.
- Assists in preparing and distributing materials such as recruitment documents.
- Assists in registration activities within the department or as assigned; when authorized, processes drop/add and over tally requests for course registration.
Other
- Performs routine upkeep of office machines, e.g., photocopier, typewriter, computer terminals, printers, fax machines.
- May serve on committees when authorized.
**Assignment Level 4** **-** Under supervision, performs moderately complex office or secretarial work in various units of CUNY. Perform tasks at assignment Level I, at a more complex or responsibility level or with significant expertise and masterly performance.
- May serve as secretary to an executive or to a small group of professional, managerial, or technical personnel.
- Organizes, supervises and coordinates the workload of a moderately complex office, including the supervision of full and part-time office support staff.
- Initiates administrative procedures on behalf of the department.
- Administers a specialized area, requiring unique training and/or experience within a large office.
- Interviews and recommends full and part-time office support staff, including College Assistants and CUNY Office Assistants in Level 1.
- Prepares and compiles complex reports, including simple research and analysis.
- With approval, makes improvements to department forms.
- Develops record-keeping systems.
- Trains office employees and others (as directed) in routine office duties, rules, procedures, etc. and related matters.
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
**Levels 1, 2 and 3 are contractual pay steps based on length of employment.** **Employees are not given additional responsibilities when moving from Level 1 to Level 2 or from Level 2 to Level 3.** **However, Assignment Level 4 is an assignment level based on duties performed and is discretionary.**
**CONTRACT TITLE**
CUNY Office Assistant
**FLSA**
Non-exempt
**CAMPUS SPECIFIC INFORMATION**
Queensborough Community College of the City University of New York (CUNY) is a comprehensive college in Queens which offers over 40 associate degrees, certificates and continuing education programs. Queensborough Community College is dedicated to academic excellence and rigor and to providing an affordable, high-quality education to pre-college, college, and lifelong learners. Our faculty and staff are committed to the holistic development of today’s students in a nurturing and diverse environment that prepares them to be successful in a dynamic workforce. The College affirms its open admissions policy and its strong support of critical thinking, intellectual inquiry, global awareness, civic responsibility, and cultural and artistic appreciation. Visit https://www.qcc.cuny.edu to learn more.
The CUNY Office Assistant will report to the Enrollment Registrar Manager in the Office of the Registrar
**** The selected candidate for the position will be required to complete a typing test as part of the selection process.**
The successful candidate will be expected to:
+ Handle e-permit requests for CUNY and non-CUNY schools
+ Assist with registration activities
+ Provide customer service at the Registrar front desk
+ Process grade change requests and WN reversal requests; update VOE rosters
+ Assist with enrollment verifications and updates in the National Student Clearinghouse
+ Input honors, writing intensive and other notations to student records
+ Use CUNYfirst appropriately to make updates to student records
+ Use PeopleSoft query to run reports related to the position
+ Be able to work evening and weekend hours
+ Maintain compliance with established record release procedures, including FERPA
**MINIMUM QUALIFICATIONS**
**Proof of meeting requirements 1 – 4 is needed before the close of a Civil Service Examination filing period. You may be asked to provide proof of meeting these requirements at any time between your application and the close of the filing period.**
1. A four-year high school diploma or its educational equivalent
2. Two (2) years of experience performing general office work, which may be met by one of the following:
A) Two (2) years of satisfactory, full-time experience performing general office work; **or**
B) One (1) year of satisfactory, full-time experience performing general office work **and** 30 semester credits from an accredited college or university; **or**
C) An associate’s degree or 60 college credits from an accredited college or university.
3. Passage of a qualifying Work Experience Test.
4. **English Language Proficiency** . All candidates must be able to speak, read, write, and comprehend the English Language. English proficiency will be evaluated at the time of interview.
CUNY considers full-time work to be at least 35 hours per week. Part-time experience of at least 20 hours per week may be prorated by half and credited instead of, but not in addition to, full-time experience during the same period (e.g., two month’s related work experience at 20-34 hours per week equate to one month’s full-time related work experience.) Part-time experience of fewer than 20 hours per week will NOT be credited at all.
The high school diploma or its educational equivalent must be approved by a State's Department of Education or a recognized accrediting organization. The college or university must be accredited by regional, national, professional, or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA).
**OTHER QUALIFICATIONS**
**PREFERRED QUALIFICATIONS**
+ Customer service experience
+ Experience working in higher education setting
+ Accuracy, attention to detail, and ability to function well under pressure
+ Experience with CUNYfirst, Schedule Builder, DegreeWorks, and other related CUNY systems
+ Experience working with diverse populations in fast paced environment
+ Excellent computer skills, proficiency in Microsoft Office (Word, Excel)
+ Strong written and verbal communication skills
**COMPENSATION**
*New Hire: $35,588
Incumbent: $40,215
* This amount reflects a 13% salary suppression in effect for the first 24 months of employment only.
**BENEFITS**
CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.
**HOW TO APPLY**
Only applications submitted through cuny.jobs will be considered for this position.
If you are viewing this job posting externally, please apply as follows:
• Go to https://cuny.jobs/
• Search for Job Opening ID number **30288**
• Click on the "Apply Now" button and follow the instructions
Applications including the following must be uploaded to the job application website as a single PDF document:
• Cover Letter
• Resume
Current CUNY employees must apply through CUNYfirst Employee Self Service using your login credentials. After you login to CUNYfirst, navigate to job openings by following the path from the Main Menu: Employee Self Service –>Careers
**CLOSING DATE**
May 25, 2025
**JOB SEARCH CATEGORY**
CUNY Job Posting: Support Staff
**EQUAL EMPLOYMENT OPPORTUNITY**
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
Job ID
30288
Location
Queensborough CC
