Queensborough Student Association

To become a recognized Student Group at Queensborough Community College (QCC), Student Groups must submit an application and be approved by the QCC Ratification Committee.  The student group application can be accessed through this link: 

https://qcc-cuny.presence.io/Organization/create 

To complete the process, the student group will need:

1. Club Name
2. Mission Statement
3. Constitution (sample https://www.qcc.cuny.edu/studentActivities/docs/sample-club-constitution..pdf)
4. Club Advisor (Full Time Staff or Faculty Member)
5. 3 Club Officers (President, Vice President and Senator).
6. ESPARC for Advisor and SPARC for Club Officers (must be from current academic year)
7. A total of 10 student members (includes Club Officers)

Groups are first approved by the QCC Ratification Committee and then allocated funds through the QCC Allocation Committee. Please contact Ms. Gisela Rivera at GRivera@qcc.cuny.edu or Mr. Raymond Volel at RVolel@qcc.cuny.edu to receive further instructions regarding approval of clubs.     

The Role of the Student Group Club Advisor:

 At Queensborough Community College, co-curricular activities have been an integral, important, and most rewarding aspect of the college experience for years. Through participation in clubs and organizations, students develop leadership and organizational skills and gain practical knowledge—valuable advantages when applying to graduate and professional schools or searching for a job. We have created this document to provide Club Advisors with the information and guidelines necessary for your responsibilities as advisors. Please contact the Office of Student Activities if you have any questions.

Thank you for your service to our students and for enriching their college experiences.

Club Advisor Role Definition:

A Club Advisor serves as a campus resource, support person, and a facilitator for students, helping them to define and achieve the goals of the group. In some cases, clubs can choose to have a Co-Advisor. QSA/SGA will only recognize one Co-Advisor. Advisors can only be an Advisor for one club each semester.

Choosing a Club Advisor:

Students choose Club Advisors. They may be full-time faculty members, administrators, staff, or college laboratory technicians. Please notify the Office of Student Activities if an Advisor is changed. A Club Advisor must . . .

• Enjoy working with
• Take the initiative in creating teamwork and cooperation within the
• Present with a personal commitment to enhancing campus
• Be knowledgeable of college and university policies and
• Be willing to spend time getting to know students in a collegial setting.
• Assist students to achieve the group’s

Specific responsibilities of a Club Advisor:

1. Upon accepting the Advisor role, the Advisor shall meet with the Director of Student Activities for an orientation. Contact Gisela Rivera to schedule the meeting.
2. Must complete an annual Title IX Employee Sexual Harassment Training.
3. All advisors are considered mandated reporters of any violations of the CUNY Policy on Sexual Misconduct
4. Serve as a consultant, responsibility for policies, decisions, and publications rests solely with the student group.
5. Become thoroughly familiar with the student group’s 

6. Provide leadership in the semester or annual planning of activities, governance, and budget preparation.
7. Explain college policies to the organization’s Executive Committee and rely on officers to implement them through effective leadership.
8. Advisors serve as role models and are responsible for preventing or addressing conduct that violates college policy. Advisors must take appropriate steps to stop such conduct or report it to the Office of Student Activities. Failure to enforce or report known violations may result in removal as Advisor and further action, as appropriate. This responsibility applies to conduct occurring both during and outside club meetings or events. For additional information regarding CUNY policies, please review the CUNY Policy on Reporting Alleged Misconduct .
9. Take part in the recruitment and continuity of the student
10. Take an active part in the orderly transition of responsibilities between old and new officers at the end of the year.
11. Serve as a liaison between the student group and the Office of Student
12. Participate in QSA meetings and club‑sponsored activities, when possible, to reinforce positive role modeling and uphold professional standards.
13. Attend all executive committee
14. Mediate interpersonal conflicts that
15. State the advisor’s responsibilities at the first meeting of each
16. Approve all candidates for office in terms of scholastic standing (GPA) and check periodically to ensure that officers are maintaining the required grade point
17. Supervise and be present all activities and events planned by the student
18. All outside (non QCC students, faculty, or staff) speakers (paid or unpaid) must complete a contract before the event, which will identify any other speakers the main speaker may invite.
19. Whenever a member of the outside press is invited, the Office of Student Activities must be notified.
20. An Event Planning Form entitled Club Event Planning Form must be completed for all planned events before they are promoted. The Club Advisor must sign and submit the Event Planning Form to the Office of Student Activities indicating that he/she will attend for the duration of the group’s The Advisor must be present from event set‑up through conclusion, ensure the event is conducted in an orderly manner, and confirm that the facility is cleaned and left in proper condition before departure. If a Club Advisor cannot attend an event, the student group must engage another Club Advisor to assume responsibility for attending and supervising the event. The Office of Student Activities must be informed about the replacement advisor. Without a Club Advisor present, the event or activity will be canceled. This policy will be strictly enforced for evening and weekend events taking place on campus.
21. Ensure the proper sale of tickets and deposits of any monies collected during a student group activity (consult with the Office of Student Activities regarding proper procedures).
22. Keep an open line of communication with the Director of Student Activities to discuss issues, concerns, or procedural policies related to the student group.

Removal of Advisors:

• Any student club or organization, through a super-majority vote of the club or organization can remove Club Advisors.
• Be aware that serving in this role is not part of your official duties at QCC. A supervisor may determine that participation as a Club Advisor conflicts with or is counterproductive to your assigned job responsibilities.
• As an Advisor, you must remain mindful of your role as a professional staff member and your responsibility to uphold college policies and expectations when working with students.

The Office of Student Activities values and appreciates the commitment of Club Advisors to student development and the Office of Student Activities remains committed to supporting you and your students.

To be an Officer of a QSA Student Group the following Academic Qualifications must be met:

1. Must be a Registered Student at Queensborough Community College.

2. Must be Matriculated at Queensborough Community College.

3. Must have a minimum Cumulative GPA of 2.0 to hold Office.

4. Must have completed a minimum of twelve (12) College Credits and/or Equated Credits.

5. Must carry a minimum of six (6) Credits and/or Chargeable Hours while holding Office.

6. Must have completed and earned passing grades (i.e., A, B, C, D) in at least 50 percent of the Credits for which the student registered for the prior semester at Queensborough Community College, but in no event, less than three (3) Credits. If more than 50 percent of the credits attempted are either F, W, WU, INC, ABS, etc., the student is no longer allowed to hold Office for a QSA Student Group.

As per the Constitution of the Queensborough Student Association "All benefits, privileges, and members of the QSA provides shall be open to all QSA members regardless of race, gender, creed, color, religion, national origin, age, disability, sexual orientation, and/or veteran status." (Article I, Section III).

CUNY Stop Hazing Policy

Club Packet Guide

• SPARC

• Sample Club Constitution (PDF)

• SGA Constitution (PDF)

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