FAQ

Accessing Your Paystubs/W-2 Forms

  1. To access this system, you need to have your 7-digit City Employee ID# (or Reference Number) which can be found in the upper middle part of your paystub in the box called “Reference #”. This is not your EMPL ID.
  2. If you do not have a copy of an old pay stub, please email the Office of Human Resources at HumanResources@qcc.cuny.edu, along with your EMPL ID number, and they will provide your Reference Number.
  3. Send an email with your 7-digit Reference Number to University Payroll at University_Payroll_Security_Adm@cuny.edu requesting a temporary password
  4. Once you have the temporary password, navigate to the My Paycheck Page
  5. Select 'Employee Self-Service' in the narrative under the box titled “My Paycheck”

    3. Select ‘Employee Self-Service’ in the narrative under the box titled “My Paycheck”

  6. Input your UserID. This is your 7-digit City Employee ID# (or Reference Number) which can be found in the upper middle part of your paystub in the box called “Reference #”. This is not your EMPL ID. 

    NYCAPS Login fields

  7. Input your temporary password. Please note you only have three attempts at using this temporary password before you are locked out of the system. Reach out to the contacts below if you cannot access the system after the second attempt.
  8. Upon login, follow the prompts to create a new password before you access your stubs. Your new password must be at least 8 characters in length and contain at least one number. You will also be prompted to choose five password authentication items. Make a note of your answers in case you need to authenticate your password in the future.     
  9. To access your electronic paystub (EStub) from the home screen:
    • Click Pay and Tax Information; then
    • Click View My Last Pay Stub

      Payroll and Compensation

  10. To access other paystubs, use the navigation arrows at the bottom of the “Pay Stub” screen

    Accessing Paystubs

  11. To access a duplicate copy of your W-2 or 1095C tax forms select the option “Electronic W2 Delivery”
    • Select the year you want
    • Click on the “Print Tax Forms” icon to print a PDF version of the form

If you encounter issues with the system, including using the temporary password, please contact CUNY at University_Payroll_Security_Adm@cuny.edu .

If you have questions about this process, please contact Martha Aspromatis at MAspromatis@qcc.cuny.edu.

JCOPE Financial Disclosure or Exemption Filing

The New York State Joint Commission on Public Ethics (“JCOPE”) mandates required faculty and staff to file an annual Financial Disclosure Statement (“FDS”). The following questions and answers are intended to summarize for you the most important principles and dates.

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Who must file?

Policy Makers: You must file an FDS if you are considered a Policy Maker. As a Policy Maker you are not eligible for an exemption.  Although the FDS asks for financial data for 2021, the determination as to whether you must file must be made on the basis of your duties and salary as of April 1, 2022. The filing date for 2021 is May 16, 2022.

Faculty Members: You must file an FDS if your annual salary as a faculty member is more than $105,472 and you have not previously received an exemption. Although the FDS asks for financial data for 2021, the determination as to whether you must file must be made on the basis of your duties and salary as of April 1, 2022. The filing date for 2021 is November 15, 2022.

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When must I file?

Policy Makers: May 16, 2022

Faculty Members: November 15, 2022

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Where do I file?

The form for the 2021 Financial Disclosure Statement is available on your Dashboard under File FDS.

To get to your Dashboard you must do the following:

New Filers
New filers will need to create a NY Directory Services account before filing.  In order to create an account, please do the following:

Go to http://my.ny.gov and click on “Don’t have an Account”

NY.gov sign in

Select the box “Personal”

Create a username and password by following the prompts

After you’ve created a username, please email the username to ethel@jcope.ny.gov

You will receive a return email that states you can go into the system to file your financial disclosure statement. 


Return Filers and New Filers With Passwords

Go to http://my.ny.gov and type in your User Name and Password

After you log in you will see this screen.  Click on this screen, which will take you to your Dashboard:

JCOPE Financial Disclosure System

You will see on your Dashboard access to the FDS JCOPE Reporting System

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Who is entitled to an exemption?

Faculty members are eligible to file for an exemption. Policy Makers are NOT eligible to apply for exemption.

The Commission is authorized to grant an exemption to CUNY faculty who are not involved in:

  • purchasing or contracting activities;
  • administrative duties such as serving as chair or director of a department or program*; or
  • receiving externally funded grants**
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What if I am the Chair of my department, or I administer a grant?

In both situations you are not eligible for an exemption.

* Department Chairs as Policymakers: Department Chairs are CUNY employees charged with administrative duties including purchasing authority (however limited) and the management of the members of the department and support staff. Under JCOPE's definition of a policymaker, Department Chairs in academic departments possess discretionary policymaking authority and therefore are considered policymakers and will not be granted an exemption from filing an FDS. Department chairs are required to file an FDS by the May 16, 2022 deadline for policymakers.

** Grant administrators: A grant administrator is required to file FDS as an academic filer (November 15, 2022).

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How do I obtain an exemption?

If you do not have an exemption and believe you qualify for one, faculty members only can fill out and file the exemption form or apply electronically directly with JCOPE by November 15, 2022. The exemption from FDS filing requirement can be accessed from the Exemption tab on your dashboard.

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The JCOPE exemption form requires that I attach a job description, but I don’t have one. What do I do?

Where a job description is not available, an academic applicant may submit either of the following:

  • A copy of the current annual report which the applicant filed with his/her department, or
  • A job description prepared by the applicant that includes the following: whether the individual is involved in purchasing or contracting activities; administrative duties such as chair or director for a department or program; and, whether the individual received externally funded grants.
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If I have previously filed for and been granted an exemption, do I have to file for exemption again?

No. If you have previously filed for and been granted an exemption from filing an FDS and there have been no changes in your duties and responsibilities, there is no need to file for a new exemption. The original exemption continues to be effective.

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I applied for an exemption. When will I hear if it is granted? Do I have to file while I am waiting to hear?

Generally, you will receive a reply within 10 days. You may file the disclosure statement in addition to the exemption request. If your exemption is approved, JCOPE will return your original form and no record of it will be retained by the Commission. If you choose to wait for a response and are denied, you are given 20 days from the date of denial to file your FDS.

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In determining my salary, do I look to the amount associated with my title or the amount I actually earned last year?

You look to the amount associated with your title. For example, if you worked part-time in a title that pays a full-time salary in excess of the filing rate of $105,472 or if you have been on sabbatical for a portion of the year in a title that pays in excess of the filing rate of $105,472, you must either file an FDS or apply for an exemption regardless of how much you actually earned.

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What if I have a personal emergency and cannot file on time?

Ask JCOPE for an Extension. Call JCOPE at 518-408-3976 and ask for the help desk. The relevant form “Application for an Extension” (Academic Filers) and instructions are available at: JCOPE Filing Information and Forms

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What if I Fail to File?

You must file as soon as possible, or you may be in trouble.  Pursuant to the Public Officers Law §73-a (4), [the Financial Disclosure Filing Statute] penalties of up to $40,000 can be imposed for failure to file. Also, Notices of Delinquency for failure to file an FDS for the specific calendar year 2021 will be posted on the Commission’s website.  Again this year, the Commission will assess penalties for filings received after the statutory deadline. To avoid fines, your form must be received no later than the deadlines noted above [Policy Makers: May 16, 2022; Faculty Members: November 15, 2022.]  New employees required to file must do so within 30 days of commencing employment.

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But I still have more questions, where do I go?

For questions regarding JCOPE policies or ethics concerns, please contact Lois Florman, Esq. at LFlorman@qcc.cuny.edu

For questions regarding access or general questions on filing or applying for exemption, please contact Martha Aspromatis at maspromatis@qcc.cuny.edu

You may also go to the JCOPE website for more information on Financial Disclosure Filings, including a step by step guide to answering each question, please see Guide to Filing the 2021 New York State Annual Statement of Financial Disclosure.

If you have any other questions or need additional information with respect to these rules please call your ethics officer, or if you need help filling out either of the forms please call  the JCOPE FDS Unit at 1-800-873-8442 and press#3; or by email to ethel@jcope.ny.gov.

Taking ESPARC and WVP Trainings

In accordance with New York State law, all full-time and part-time employees must complete both the 2021-2022 Employee Sexual and Interpersonal Violence Prevention and Response Course (ESPARC) and the 2021-2022 Workplace Violence Prevention (WVP) course. You are required to take these trainings every academic year, regardless if you have taken them in the past.  The ESPARC and WVP training programs are administered via CUNY Blackboard. The courses are presented in a different format from previous years. Please take a moment to read the instructions below.

Part-time employees must complete the two courses before the end of the Fall, 2021 semester. Full-time employees must complete the two courses by July 29, 2022. 

** Reminder to Teaching Adjuncts: The PSC/CUNY contract provides for paid office hours that include time allocated to trainings such as ESPARC and WVP.

How to access ESPARC and WVP via Blackboard

  1. Log-in to Blackboard on either a PC or MAC using Microsoft Edge, Google Chrome, Safari, or Mozilla Firefox.
  2. Look for “My Organizations” on the right-hand side of the screen. The training courses are listed below.

    My Organizations

  3. Click on either "Queensborough Community College ESPARC 2021-2022" or “Queensborough Community College WVP 2021-2022” as shown here:

    Queensborough Community College ESPARC 2021-2022

    Queensborough Community College WVP 2021-2022

  4. You must complete the training in one sitting or you may encounter problems completing the course and/or getting your Certificate of Completion.
  5. The trainings have a new format for 2021-2022.  Most of the content is non-video based.
  6. You must click on “Marked Reviewed” at the end of each slide. Use the “Table of Contents” or the arrow to advance to the next slide after you have clicked “Marked Reviewed”.
  7. You will be prompted to take periodic knowledge checks.  You cannot go back and revise your answers, so make sure to answer all the questions.
  8. At the end of the course proceed to the “Thank You” screen from the Table of Contents and click “Marked Reviewed” in order for it to register you have completed the training and to generate a Certificate of Completion.​  It is also recommended to take a screen shot of your completion screen.
  9. You can access the certificates from the main menu of each training as shown here:

    Blackboard ESPARC menu


    Blackboard WVP menu

  10. Please email a copy of each certificate to HumanResources@qcc.cuny.edu.  The certificate will be placed in your personal file as proof of completion. You can also send a screen shot.

If you have any questions or encounter any technical difficulties or are not sure if you have completed the required training, please contact Martha Aspromatis at maspromatis@qcc.cuny.edu. 

For questions or concerns regarding your rights under Title IX, or any issues concerning CUNY’s Policy on Sexual Misconduct, please contact Belinda Delgado at bdelgado@qcc.cuny.edu

For questions or concerns regarding Workplace Violence Prevention matters please contact Lois Florman at lforman@qcc.cuny.edu.

​CUNY Policy on Sexual Misconduct: CUNY Policy on Sexual Misconduct

CUNY Workplace Violence Prevention Policy: CUNY Workplace Violence Prevention Policy

FAQ for ESPARC/WVP Training: Compliance Training FAQ

Random Testing from Cleared4

If you are selected for testing in a given period, you will receive an email from no-reply@cleared4work.com with instructions:

  • Complete your registration in Cleared4 (confirm your personal information is up to date and accept the testing disclaimer)
  • Submit a sample at a CUNY test site within 7 days (no appointment necessary)
  • Your test result will be available within 48 hours

You will retain your Access Pass to CUNY facilities until test results are posted to your profile and standard procedures are followed:

  • If negative, you will retain your Access Pass.
  • If positive, your Access will be removed and you will be contacted by a Coronavirus Task Force Liaison for guidance.

If you do not submit a sample within the 7-day period, you will be contacted by a campus or program representative on next steps determined by eligibility, on-campus requirements and other information.

To locate a testing site, click here for current locations and hours: CUNY Testing Sites and Operating Hours 

Click here for the map to the QCC Testing Site in the B Trailer: QCC Campus Map

QCC Campus Map

If you have questions on the program, please contact www.adnas.com/CUNYhelp or your Campus Coronavirus Liaison at COVID19Coordinator@qcc.cuny.edu

Loading Vaccines, Boosters, and Remote Work Agreements into CUNYFirst

Click here for video instructions: Loading Your Vaccine Information into CUNYfirst

  1. Log into CUNYfirst and click on the Vaccination Verification link within the CUNYfirst Menu.

    Vaccination Verification link within the CUNYfirst Menu

  2. The Vaccine Verification page will have the Vaccine Verification Program description and the ability for you to select whether you would like to self-identify as fully vaccinated. Select the radio button next to the choice that applies to you.

    Vaccine Verification page on CUNYFirst

Vaccination/Vaccination & Booster Entry

  1. Select the vaccination type that you’ve received from the Vaccination Type dropdown
  2. Input the date when you received the vaccine dose that resulted in your full vaccination.

    Vaccination Information prompt on CUNYFirst

  3. If you have received a booster dose, click the Add Booster button and fill out the information for your booster dose in the fields below.

    Booster information fields on CUNYFirst

  4. If you have a valid New York State Excelsior Pass, click the checkmark in the NYS Excelsior Pass Information section and fill in the information below. The information entered has to match the information you provided to Excelsior exactly in order to accurately verify your vaccination record. Note: Excelsior information will not be used to update any information in CUNYfirst.

    CUNYFirst prompt for New York State Excelsior Pass

  5. Upload your Vaccination Record and NYS Excelsior Pass (if available) in the Supporting Documents Select document type from the dropdown menu and click the Upload button to upload a document from your computer. Click View to review your uploaded file before submission. If your vaccination record and booster record are on separate cards, make sure to upload both documents.

    Supporting Documents Upload for Vaccination Records

    Select vaccination document type to upload to CUNYFirst

  6. As a final step, click the checkmark in the Attestation section to confirm that you have read and agreed to the terms and conditions of the University vaccination policy.
  7. Click the Submit button.

    Attestation to confirm that you have read and agreed to the terms and conditions of the vaccination policy

  8. You will see a confirmation pop-up Click OK to submit.

    Confirmation popup to submit

  9. Once submitted, you will see a pop-up message that your information has been successfully submitted. You will also see status fields will appear at the top of the page to display Submitted-HR for the Covid-19 Vaccination Record and Pending for the Excelsior submission. You may return to this page to view your approval status at any time.

    pop-up message that your information has been successfully submitted

Booster Only Entry

  1. If your vaccination information has been approved in the system, you will see your existing record/s on the Vaccine Verification Program You can view your records by clicking the View link.
  2. Click the Add New Record button to add your booster dose.

    Add New Record button to add your booster dose

  3. Click the I am fully vaccinated… radio button.
  4. Select your booster Vaccination Type and Vaccination Date in the fields generated below.

    booster Vaccination Type and Vaccination Date in the fields

  5. If you have a valid New York State Excelsior Pass, click the checkmark in the NYS Excelsior Pass  Information section and fill in the information below. The information entered has to match the       information you provided to Excelsior exactly in order to accurately verify your vaccination record. Note: Excelsior information will not be used to update any information in CUNYfirst.

    NYS Excelsior Pass  Information section

  6. Upload your Vaccination Record and NYS Excelsior Pass (if available) in the Supporting Documents Select document type from the dropdown menu and click the Upload button to upload a document from your computer. Click View to review your uploaded file before submission. If your vaccination record and booster record are on separate cards, make sure to upload both documents.

    Supporting Documents section

    Select a vaccination document type to upload

  7. As a final step, click the checkmark in the Attestation section to confirm that you have read and agreed to the terms and conditions of the University vaccination policy.
  8. Click the Submit button.

    Attestation to confirm that you have read and agreed to the terms and conditions of the vaccination policy

  9. You will see a confirmation pop-up Click OK to submit.

    a confirmation pop-up window to submit

  10. Once submitted, you will see a pop-up message that your information has been successfully You will also see status fields will appear at the top of the page to display Submitted - HR for the Covid-19 Vaccination Record and Pending for the Excelsior submission. You may return to this page to view your approval status at any time.

    status fields will appear at the top of the page to display Submitted - HR for the Covid-19 Vaccination Record and Pending for the Excelsior submission

Remote Work Agreement

  1. If you have already submitted a remote work agreement in the past, click the Add New Record button to begin a new record.

    click the Add New Record button to begin a new record

  2. Select the I am not fully vaccinated… radio button.
  3. Select the accurate response to the question in the Fully (100%) Remote Work Agreement section.

    vaccination status and remote work agreement

  4. If you select Yes, please enter the expiration date of the agreement.

    expiration date of remote work agreement

  5. Upload your Remote Work Agreement Documentation in the Supporting Documentation section by clicking the Upload button and selecting a document from your computer.

    5. Upload your Remote Work Agreement Documentation in the Supporting Documentation section

  6. You can click View to review your uploaded file before
  7. Click the Submit button.

    submit remote work agreement document

  8. Once submitted, you will see a pop-up message that your information has been successfully You will also see status fields will appear at the top of the page to display Submitted-HR for the Covid-19 Vaccination Record and Pending for the Excelsior submission. You may return to this page to view your approval status at any time or to upload additional remote work agreements or vaccination records.

    pop-up message that your information has been successfully submitted

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Medical and Religious Exemptions

Note: The following process is only available to certain roles and affiliations, subject to change. Please
check with your HR for the most up-to-date information.

  1. If you have submitted a remote work agreement in the past, click the Add New Record button to
    begin a new record. If not, continue to step 2.

    Add New Record

  2. Select your status from the list of available options. Keep in mind, these options are determined by
    your role and affiliation.

    vaccination status

  3. Depending on which option you select, the remainder of the page will generate below the Vaccination Status section. Please have your paperwork scanned/photographed to a .PDF or .JPG file and ready to attach to this entry.
    COVID-19 Vaccine Medical Exemption Request Form
    Request for Religious Exception COVID-19 Vaccine Form
  4. Fill out the textbox in the top section – Medical Reason Comment along with the Medical
    Exemption End Date field for the Medical Exemption section, or the Religious Reason Comment
    for the Religious Exception section.

    medical reason comment box

    religious reason comment box

  5. Scroll down to the Supporting Documents section and click the Upload link to attach your filled
    out paperwork and any additional documentation.

    Click the green “Add Row” icon to add rows for additional documentation

    upload supporting documents

  6. Confirm that you have read the Attestation by checking off the checkbox. Click Submit to submit
    your entry. You can also click Save Draft to save the information you have filled out and come back
    to submit at a later time.

    attestation of terms and conditions

Updating Your Emergency Contact Information in CUNYfirst

  1. Open an Internet browser and go to the QCC website.
  2. At the QCC home page, click “Login” and then “CUNYfirst” link, as illustrated below.

    CUNYfirst link in the QCC menu

  3. At the CUNYfirst login page, type in your CUNYfirst username and password, as illustrated below.

    CUNYfirst login credentials

  4. At the CUNYfirst landing page as shown below, select and click the “Human Capital Management” (HCM) link.

    CUNYfirst landing page

  5. At the HCM home page, select for the “Employee Self Service” page if it is not already displayed as shown below. 
  6. Click the “Personal Details” tile as illustrated.

    Personal Details tile

  7. Click the “Emergency Contacts” tile.

    Emergency Contacts tile

  8. Follow the actions below to update your emergency contacts.
    • To add a new contact, click the “+” or the plus sign, as shown below and follow the instruction on the next page.  Click the “Save” button when done.

      Add Emergency Contact details

    • To update information on an existing contact, click “>” or the greater than sign next to the person whose contact information you want to update.  Follow the instruction on the next page.  Click the “Save” button when done.

      Add Emergency Contact details

    • To delete an existing contact, click “>” or the greater than sign next to the person you want to remove, click “Delete” button on the bottom of the next page, and  click the “Save” button when done. 
    • To designate a new “Preferred Contact”, click “>” or the greater than sign next to the person who you want to designate as a preferred contact, and place a check on the “Preferred” checkbox, and click “Save”.  You can only designate one preferred contact.  In this illustration, that is the spouse.  If you make a new designation, then the preferred check on the spouse will come off.

Please remember to log off your account when you are done updating or using the system.

Updating Your Personal Information in CUNYfirst

  1. Open an Internet browser and go to the QCC website.
  2. At the QCC home page, click “Login” and then “CUNYfirst” link, as illustrated below.

    CUNYfirst link in QCC menu

  3. At the CUNYfirst login page, type in your CUNYfirst username and password, as illustrated below.

    CUNYfirst login credentials

  4. At the CUNYfirst landing page as shown below, select and click the “Human Capital Management” (HCM) link.

    CUNYfirst landing page

  5. At the HCM home page, select for the “Employee Self Service” page if it is not already displayed as shown below. 
  6. Click the “Personal Details” tile as illustrated.

    Personal Details tile

  7. Click the “Contact Details” tile.

    Contact Details

  8. Follow the actions below to update your contact information.
    • To add a new contact, click the “+” or the plus sign, as shown below and follow the instruction on the next page.  Click the “Save” button when done.
    • To update information on an existing contact, click “>” or the greater than sign next to the person whose contact information you want to update.  Follow the instruction on the next page.  Click the “Save” button when done.
    • To delete an existing contact, click “>” or the greater than sign next to the person you want to remove, click “Delete” button on the bottom of the next page, and  click the “Save” button when done. 
    • To designate a new “Preferred Contact”, click “>” or the greater than sign next to the information you want to designate as a preferred contact, and place a check on the “Preferred” checkbox, and click “Save”.  You can only designate one preferred contact. 

Please remember to log off your account when you are done updating or using the system.

Register With Cleared 4 Testing Center

  1. Go into the QCC Connect app and scroll to the “CUNY Access Pass” tab:

    QCC Connect app

  2. If you have not done so already, accept the disclaimer (if you have already done this, skip to Step 3):

    Welcome message in QCC Connect app

    Disclaimer message in QCC Connect app

  3. Update your user profile by clicking on the three lines in the upper left hand corner:

    complete your personal information in QCC Connect app

  4. Select “Profile Settings”:

    profile settings in QCC Connect app

  5. Complete the screens as shown here:

    personal information input fields

    personal information input fields such as address

  6. You can also see your access status:

    Show access pass

Campus Cultural Centers

Kupferberg Holocaust Center exterior lit up at nightOpens in a new window
Kupferberg Holocaust Center Opens in a new window

The KHC uses the lessons of the Holocaust to educate current and future generations about the ramifications of unbridled prejudice, racism and stereotyping.

Russian Ballet performing at the Queensborough Performing Arts CenterOpens in a new window
QPAC: Performing Arts CenterOpens in a new window

QPAC is an invaluable entertainment company in this region with a growing national reputation. The arts at QPAC continues to play a vital role in transforming lives and building stronger communities.

Queensborough Art Gallery exterior in the afternoonOpens in a new window
QCC Art GalleryOpens in a new window

The QCC Art Gallery of the City University of New York is a vital educational and cultural resource for Queensborough Community College, the Borough of Queens and the surrounding communities.