Cover Letter Format

Telephone Number
E-Mail Address


Contact Person Name
Department (if applicable)
City, State Zip Code

Dear Mr./Ms.____________:

Indicate the position you are applying for and how you learned about it. If you were referred by an employee of the organization or a friend of the addressee this is the time to convey that information.

Explain why your background makes you the best candidate for the position that you are applying for. Keep this paragraph short and hard-hitting. Detail what you can contribute to the organization. Show how your qualifications will be of benefit. Remember to keep this letter short; few employers will read a cover letter longer than half a page.

Describe your interest in the organization. Subtly emphasize your knowledge about this organization (the result of your research effort). It is common courtesy to act eager to work for any organization that you seek employment with.

In the closing paragraph you should specifically request an interview. Include your phone number and the hours when you may be reached. You should mention that you will follow up with a phone call in a week or so to arrange a time that is convenient for the employer to meet with you. Then follow through and call.

A simple thank you is polite.



Type your full name





Download the template file for Word

Campus Cultural Centers

Kupferberg Holocaust Center exterior lit up at nightOpens in a new window
Kupferberg Holocaust Center Opens in a new window

The KHC uses the lessons of the Holocaust to educate current and future generations about the ramifications of unbridled prejudice, racism and stereotyping.

Russian Ballet performing at the Queensborough Performing Arts CenterOpens in a new window
QPAC: Performing Arts CenterOpens in a new window

QPAC is an invaluable entertainment company in this region with a growing national reputation. The arts at QPAC continues to play a vital role in transforming lives and building stronger communities.

Queensborough Art Gallery exterior in the afternoonOpens in a new window
QCC Art Gallery

The QCC Art Gallery of the City University of New York is a vital educational and cultural resource for Queensborough Community College, the Borough of Queens and the surrounding communities.