Faculty Handbook

Administrative Support Services

Campus Hours and Security

Queensborough Community College's campus and buildings are open regularly from 7:30 a.m. to 11:00 p.m. Monday through Friday. On Saturday and Sunday, the campus opens at 7:30 a.m. and remains open until the conclusion of regularly scheduled classes or events.

Faculty or staff members wishing to enter buildings or other areas during periods when classes are not in session or when administrative offices are Closed should inform their department chairs or supervisors so that prior approval may be obtained. When they arrive at the entrance to the campus, faculty and staff members who have been given approval to enter the campus should identify themselves and sign in at the main gate.

Red Emergency Phones, installed in building corridors throughout campus, and in Lot 6 as well as the Bus Depot Lot, can also be utilized to contact the Department during emergencies. The Public Safety Office is located in the Library Building, 3rd Floor.

The Department of Public Safety may be reached by dialing 718-63l-6320 or 6384.

CUNY Alert

Students, faculty and staff are encouraged to join CUNY Alert to receive text or voice notifications of campus emergencies or weather related closings. Sign-up is a simple process at www.cuny.edu/alert in order to receive cell phone, home phone and/or e-mail messages of important information and emergencies.

Parking

Parking is available on campus for day and evening faculty and staff. Current fees for parking permits for faculty and staff are $100 per year, or at a cost of $2 per visit payable by TigerCard. To obtain your parking tag, please follow the instructions under the Hangtag Parking Permits section of the Parking & Traffic Control Regulations page within the public safety site. The permit is a hang tag that should be hung from the rear view mirror when parked on campus. Parking spaces cannot be guaranteed, and some of the parking lots are reserved for faculty and staff.

Visitors' Parking

When any member of the faculty or staff expects a visitor to come on campus, the name of the visitor should be e-mailed or submitted in writing to the Public Safety Office within a reasonable period of time prior to the visitor's arrival. On arrival, the visitor will be given a visitor's pass and then directed to a designated parking space. Visitors whose names have not been given to the Public Safety Office in advance of their arrival may have difficulty in gaining access to the campus and their vehicles may be summonsed.

General Parking Regulations

Only vehicles with a current parking permit will be permitted to park on campus.
Parking is permitted only in designated areas within the painted demarcation lines.
Parking is permitted only during the hours of the regular school day or for special events as they are scheduled. Faculty coming to the campus at other hours must notify their chair of the visit and sign in at the main gate.
Parking is not permitted on roadways, near buildings, in fire zones or in any area not officially designated for parking.
Motorists are asked to exercise caution when operating vehicles on or around campus. The College is located in a residential neighborhood and is near elementary and secondary schools.
Pedestrians have the right-of-way.
Traffic signs and traffic regulations are in force at all times.
Parking regulations in designated handicapped parking areas are strictly enforced.

Smoking Regulations

The New York City code and CUNY policy specifically prohibit smoking in public places. On campus, these include classrooms, lecture halls, laboratories, the theater, the library, elevators, and any enClosed space in which more than one person gathers for any purpose. Smoking is allowed only in designated areas.

The College is legally obligated to enforce the New York City code and CUNY policy. Faculty members are, therefore, responsible for taking appropriate action on smoking in those areas in which they are teaching or supervising others. Smoking is allowed only outside of the buildings in designated areas.

Note: Starting August 27, 2012 in accordance with CUNY policy the QCC campus will no longer permit the use of tobacco products anywhere on its grounds and facilities, indoor and outdoor. This policy also prohibits tobacco industry promotions and marketing on campus properties, and tobacco industry sponsorship of athletic events and athletes

You can obtain a full copy of the Smoking Policy

Littering and Posters

The rules listed below should be followed:

All waste materials should be placed in appropriate receptacles.
All posters, signs, advertisements, and announcements should be placed only on bulletin boards provided by the College for such purpose and only with appropriate authorization

Fire Drills

Fire drills are conducted in all buildings on a regular basis each semester. Upon hearing the fire alarm sound, doors to all offices should be locked after being vacated, and all faculty, students, and staff should evacuate their buildings according to the posted emergency evacuation route signage. They should then proceed to the following designated staging areas according to their building location:

Fire Evacuation Locations

Present Location	Evacuation Area Designated
Administration Building 1st and 2nd floors… 3rd, 4th & 5th floors…	Exit east side stairway to Parking Lot #1, Child Care Center area. Exit west side stairway to the grass between the "C" and Oakland Buildings
Humanities Building Child Care Center & Bookstore All Floors…	Exit to Parking Lot #1, Child Care Center area
Science Building All Floors…	Exit through Parking Lot #2 to Cloverdale Blvd. sidewalk.
Medical Arts Building Service Building RFK (Gym) Building All Floors…	Exit to Parking Lot #6
Oakland Building Student Union Building Technology Building All Floors…	Exit to the grass area between the "C" and Oakland Buildings
Library Building 4th floor 1st, 2nd & 3rd floors	Exit west end stairway to the grass area between the "C" & Oakland Buildings. Exit east side stairway (main entrance) to Parking Lot #1 by Child Care Center area.
Temp 2, Temp 3, & "C" Buildings…	Exit to grass area between Main Gate and Temp 2 Building

Always remember…

You must believe that every fire alarm is real. Failure to exit the building when an alarm sounds may put you and others in danger and is a violation of campus policy.

Faculty Fire Safety Responsibilities

In case of an Emergency, immediately contact Public Safety at 718-631-6320/6384.
During an emergency all faculty and staff members will assist in the evacuation of students by directing them to the nearest Fire Exit.
All faculty, staff and students will follow three basic safety principles during any emergency:
1. Follow instructions of Public Safety and Fire Department Personnel
2. Do Not Panic
3. Do Not Use Elevator
Faculty must become familiar with the evacuation route, fire alarm location, and assembly point for each class assigned for the semester. Evacuation route maps are posted on each floor.
Faculty should be aware of any disabled students in their classes. Additional assistance for hearing or visually impaired students should be provided.
A faculty member with a disability should direct students to the exit, and then move to the disabled person's assembly area to await assistance.
Students should be asked to report the location of the disabled faculty member to the Public Safety office.
The campus Public Safety Office (ext. 6320) will answer any questions you may have about the information presented in this document as well as specific questions about procedures for your area.
Faculty members who handle laboratory chemicals must become familiar with the Chemical Hygiene Plan (CHP) issued by the Office of Environmental Health and Safety. Laboratory personnel have additional responsibilities described in the CHP.
Faculty should notify Public Safety (ext. 6320) of any special problems or lack of cooperation that may have occurred during fire drills.
In the even of an emergency, faculty should sound the alarm and report to a Campus Peace Officer at the designated Assembly Point outside the building and inform Public Safety immediately of any special circumstances that may exist.
Follow the directions of your Building and Floor Coordinators.

Safety and Emergency Procedures

The Department of Public Safety may be reached by dialing 718-63l-6320 or 6384.

A complete and effective accident prevention program is vital for the health and safety of all who work at or visit the College: students, staff, or visitors. In addition to the general rules regarding parking, smoking, and fire, students and faculty must be aware of the localized hazards apparent in laboratories and classrooms. Each faculty member must develop and communicate to his or her students the safety procedures relevant to the specific conditions under which he or she teaches. A teacher's commitment to the spirit of safety is of vital importance. It is important to note that, in this dissemination of information, students are gaining knowledge essential to their lifelong professional and personal well-being.

Reporting Accidents

Personal Injury

A personal injury should be reported immediately to the Office of Public Safety, ext. 6320 or ext. 6384, and to the Office of Health Services, ext. 6375. (Note: It is recommended that all faculty/staff members program their cell phones with the phone number for the Office of Public Safety, 1-718-631-6320). Red security phones are conveniently located throughout the campus and may be used to report an accident. Seriously injured persons should remain where they are; medical aid will be sent. Those with minor injuries should go to the Office of Health Services, located on the ground floor of the Medical Arts Building. The Health Services staff will fill out the required report forms, including claim forms for accident insurance. Generally, faculty and staff are covered under Worker's Compensation laws and should contact the Office of Personnel at ext. 6269.

Facility Damage

Whenever the cause of an accident can be attributable to a defect in any part of a campus building or facility, or where there is present a hazard to safety or to health, the situation should be immediately reported to the superintendent of Buildings and Grounds (ext. 6231) and to the Office of Public Safety (ext. 6320). When the situation is not an immediate hazard, a memorandum sent to the department chair or supervisor is sufficient. If damaged or hazardous equipment is part of a departmental laboratory facility, the responsibility for repairs and correction rests with the departmental laboratory technicians. In all repair work—particularly on electrical and complex mechanical equipment—only authorized personnel are permitted to make repairs.

Follow-up

Whenever a report has been made of a needed repair or an evident hazard, it is the obligation of the person who makes the report to follow up after a reasonable time has elapsed to ensure that proper corrective action has been taken.

Workplace Violence Prevention

QCC is committed to maintaining a safe working environment. To that end, on-going Workplace Violence Prevention training is available through the Office of Human Resources & Labor Relations.

Violence, threats of violence, coercion, or other threatening behavior towards people or property on campus should be reported promptly to a supervisor and/or the Office of Public Safety.

For more information about Queensborough's Workplace Violence Prevention Policy.

Emergency Closings

Emergency closings are defined as the cancellation of classes or the closing of the College because of weather, transportation, or other emergencies.

Upon notification by the president that the college will be Closed, the Director of Public Safety or Assistant Director of Public Safety will generate the appropriate emergency closing information. The college closing messages will be sent directly to students as well as members of the faculty and staff who have signed up with CUNY Alert. They will receive the message via a cell phone text message, e-mail and/or telephone, depending upon what CUNY Alert communication option(s) the user has requested.

All departments are encouraged to organize a telephone chain or program their voice mail and automated attendant to make their notifications. Following these procedures will help ensure that as many faculty and staff members as possible will be notified of an emergency in a timely manner.

A campus emergency telephone voice mail message will be posted informing callers of school closings, delayed openings or other relevant information. Messages can be accessed by calling 718-631-6262.

A campus e-mail will also be sent to faculty and staff, and a Tiger Mail message to students informing them of school closing details.

Information on Emergency Closings will also be posted on the College web site.

Announcements of school closings will also be broadcast or web-posted on several radio/television stations. At present, these stations are:

WCBS Radio - AM 880

WINS Radio - AM 1010

NY1 - Time Warner Cable Channel 1

WNBC-TV (NBC) - Channel 4

WNYW-TV (FOX) - Channel 5

Telephones

As part of QCC's Emergency Preparedness and Response program, Red Emergency phones are located in building hallways throughout campus. In case of an emergency or need for assistance, anyone may pick up the handset and be instantly connected to our Office of Public Safety and Security. The location of the caller is identified without the need for the caller to speak over the line.

College telephones located in offices are for use by faculty and staff to make interoffice
and outgoing calls related to College business. City and State regulations prohibit the use of College telephones for placing/receiving personal calls. A public telephone is available in the Administration Building lobby and cell phone reception is strong throughout the campus.

Lost and Found

Lost and Found items are maintained in the Public Safety Office, Library 3^rd Floor, 718-631-6320.

Purchasing Office

Location: Administration Building, Room: 406
Telephone: 718-631-6202

Please see the electronic version of: Frequently Asked Question (FAQ's) about Procurement at The City University of New York on the QCC web site. If a copy is needed please send an email to: jconnors@qcc.cuny.edu

College-authorized equipment, services and material requests (tax-levy expenditures) must be submitted through eProcurement, an electronic system that handles and processes all submissions. Purchasing requests must be submitted through your department chair. His/Her approval is needed before creating a requisition. Requisitions must include complete specifications, including manufacturer's name and model number and a full description. When equipment is required, it is desirable to indicate the intended use to ensure the suitability of the item specified. Computer related items, including software, must obtain the approval of Information Technology (IT). In addition, all requisitions should list at least three possible vendors. When purchasing specialized equipment, the procurement process can be complex. Please collaborate with the Purchasing Department to ensure the most expedient procurement process.

It is essential that all deliveries be checked immediately. If a shipment is incorrect or if the materials are damaged, details should be e-mailed to the Purchasing Office, so that corrective actions may be taken. If we are notified of a problem after the payment request has been transmitted by Accounting, our bargaining ability is diminished.

Note: Funding sources where payment is issued directly from the college, as opposed to The City Comptroller's Office (Tax-Levy), are considered Non Tax-Levy expenditures. Although the same "Sound Business Practices" are followed, procedures differ slightly. The forms and process to purchase goods using non-tax levy funds vary depending upon the budgetary source and the amount of the purchase.

Assistance with this process is available from the Related Entities accounting department at extension 6288.

Printing Services

Location: Science Building Basement, Suite 16
Telephone: 718-631-6282 or 631-6283

QCC Printing Services supports the educational objectives of the College Community and strives to meet our customers' needs by providing effective and efficient printing and publishing consultation services to all Academic, Administrative and Affiliated departments of the College.

All work must be arranged through the Office of Printing Services. Requisitions for duplicating services must be requested on a special requisition form, signed by the individual requesting the service, and approved by the appropriate department chair or administrative head. A seven-to-ten day turnaround time should be allowed for all services requested. Whenever possible, the documents for duplication should be provided in an electronic format via e-mail. The department has a walk-up machine that can be used by faculty for small print jobs. The Print Shop will not duplicate copyrighted material without permission from the author.

Instructions for Printing of Manuals

The Office of Printing Services prints a number of manuals for specific courses, which are authored by faculty, published under the QCC Press imprint, and sold to students through the bookstore. To facilitate printing, the following procedures have been established:
Faculty will be expected to notify the bookstore that a manual is being prepared and will be sold through the bookstore.
Manual pages must be consecutively numbered, not numbered by chapter.
Use only 81/2" x 11" paper and avoid paste-ups and the use of pencil since both of these cause problems with reproduction.
All manual covers are color coded according to department. Covers are printed on bond paper in a standard style (unless otherwise indicated) with the name of the department and the number of the course for which the manual is used in large bold letters. Covers submitted by the authors will be printed on plain paper as the first page of the manual.
If spiral binding is requested, it will be provided at extra cost.
Manuals must be submitted for printing on a timely basis and are printed on a first-come, first-served basis. If they are submitted late, they will probably not be produced in time for the beginning of the semester. The deadlines for submission are June 1st for the fall semester, December 1st for the spring semester, and May 1st for the summer session.
Originals and copies of manuals requested by authors will not be delivered through the mail. They must be picked up in-person in the Printing Services Office.

Central Receiving & Office Supplies

Location: Service Building, Loading Dock
Telephone: 718-281-5143

Queensborough's Central Receiving resolves questions relating to purchase orders (POs); deals with authorized vendors; processes POs for eventual payments; prepares packages for shipping business items for the College's various departments; maintains accurate records of the Queensborough's Inventory of Assets; and, orders supplies/prepares requisitions for delivery.

The Central Receiving Department receives all campus deliveries except those delivered by the United States Postal Service.

Requisitions for office supplies must be made through the On-line Office Supply Order System. The system is installed on a designated PC in each office. Generally, office supplies can be ordered by the department secretary.

Personal deliveries are strictly prohibited and may be refused from delivery to the College.

Text Books

When requesting a text book from a publisher, include faculty name and department in the delivery address.

Mail

Location: Science Building Basement, Suite 21
Telephone: 718-281-5429

All mail is handled by the College mailroom, located in the Science Building Basement. Mail is picked up and delivered once a day by the mailroom staff.

Outgoing College Mail

All college-related mail sent to the mailroom must be sent unsealed. All sealed mail must have postage affixed. The mailroom uses a postage meter to affix postage on outgoing official College business mail. The name of the department sending the outgoing mail must be indicated on the envelopes so that postage can be charged against departmental budgets provided for that purpose.

Personal Mail

Personal mail must be sealed and have the appropriate postage affixed. Under no circumstances may the mailroom run personal mail through its postage meters. Such mail will be returned to the sender once the department is identified. If not, then the mail piece will be placed in the outgoing mail bucket without a stamp as it appears. College postage cannot be affixed to personal mail.

Forwarding of Mail

For former employees: Postal regulations require all institutions to forward any and all mail to a former employee for a period of one year. After the one-year forwarding mail period, mail will be returned to the Post Office. Re-addressed mail will be accepted by the Post Office without new postage being affixed.
For personnel on official Leave: Instructions for forwarding mail to anyone on official leave (fellowship, sick, annual, etc.) are as follows:
1. All first class mail will be forwarded by crossing out Queensborough Community College and adding the new address directly on the envelope in which it was received.

College Stationery

College stationery and envelopes may be used only for official College business.
College stationery may not be used for letters to public officials or organizations
involving petitions, causes, political matters, changes in legislation, or other non-official business.

Intra-College Mail

All mail directed to persons on the faculty and staff at the college is considered
intra-college mail. Such mail should be addressed to the recipient by name, department and room number, the brown campus inter-office envelopes are to be used at all times.

Inter-College Mail

Inter-college mail is all mail directed to persons at the units of the City University outside Queensborough. All mail addressed to persons within any of these units should be placed in the Green envelopes marked "Inter-College Mail." Inter-College Mail is picked up and delivered daily by the CUNY Mailroom Department. This mail is delivered by special messenger service and should carry the full address of the unit as shown on the inter-college mail service list as displayed on this and the following page.

Bulk Mail

Any mailing of 200 or more identical pieces to persons outside the college and the University will be mailed under the nonprofit bulk mail rates. The use of bulk mail
represents a considerable saving to the College. Flyers, brochures, and all other
promotional material must be mailed in bulk.

Smartmailer

The Smartmailer machine helps to save cost on mailings. To process any mailing job using the Smartmailer, a minimum of 200 mail pieces is required, and the information being sent should not be personalized. In addition, a diskette with the list of names and addresses is required and can be set up by Information Technology into the correct format that is compatible with the Smartmailer machine. Departments may make their own list and forward it to Information Technology for a format check if necessary.

Mailing Costs of Books for Publication

All faculty and staff are required to pay for the cost of postage incurred in mailing of manuscripts, drafts, or galley proofs of articles or books submitted for publication or being returned to publishers for additions or corrections.

The City University of New York Inter-College Mail Service

CUNY Central Office 535 East 80th Street New York, NY 10021 212-794-5500	City University Research Foundation 230 West 41 Street New York, NY 10036 212-417-8300
UAPC - Brooklyn Box 148, Vanderveer Station Brooklyn, NY 11210	University Computer Center 555 West 57th Street, 16th Floor New York, NY 10019 212-977-8000
Graduate School and University Center 365 Fifth Avenue New York, NY 10016 212-817-7000	Bernard M. Baruch College 155 East 24th Street New York, NY 10010 212-725-3000
Borough of Manhattan Community College 199 Chambers Street New York, NY 10007 212-436-8000	Bronx Community College West 181st Street and University Avenue Bronx, NY 10468 212-220-6450
Brooklyn College 2900 Bedford Avenue Brooklyn, NY 11210 718-951-5000	The City College 138 St and Convent Avenue New York, NY 10031 212-650-6977
Hostos Community College 500 Grand Concourse (at 149 St) Bronx, NY 10451 718-518-4444	Hunter College 695 Park Ave New York, NY 10021 212-772-4000
John Jay College of Criminal Justice 445 West 59 Street New York, NY 10019 212-237-8000	Kingsborough Community College 2001 Oriental Blvd. Brooklyn, NY 11235 212-368-5000
LaGuardia Community College 31-10 Thomson Avenue Long Island City, NY 11101 718-482-7200	Lehman College 250 Bedford Park Blvd. West Bronx, NY 10468 718-960-8131
Medgar Evers College 1650 Bedford Avenue Brooklyn, NY 11225 718-270-4900	New York City College of Technology 300 Jay Street Brooklyn, NY 11201 718-260-5500
Queens College 65-30 Kissena Blvd. Flushing, NY 11367 718-997-5000	Queensborough Community College 222-05 56th Avenue Bayside, NY 11364 718-631-6262
The College of Staten Island 2800 Victory Blvd. Staten Island, NY 10314 718-982-2010	York College Guy R. Brewer Blvd. Jamaica, NY 11451 718-262-2000

Bookstore

W Building
Telephone: 718-631-4200

The College bookstore is managed by Barnes and Noble, and it maintains a complete stock of all required and recommended textbooks. It has a complete line of reference and study aids, a Marketplace with bestsellers and discounted books, and a complete line of stationery, campus clothing, and other specialty items. The bookstore also services the campus with coffee, snacks and a picnic area. The bookstore's hours of operation are listed each semester in the Registration Guide and Schedule of Classes. Faculty and staff
members are entitled to a 10 percent discount on new and used textbooks, trade books and a 10 percent discount on supplies, clothing, and other miscellaneous items. Discounts are not provided for convenience items like soda, candy, and chips, metro cards or computer software products.

Food Services

There are four food service locations at the College, the Metro Cafe (Science building), the Oakland faculty and staff dining facility, the Starbucks Cafe (Library entrance) and the Tiger Bits Pizzeria (Student Union). During the fall and spring semesters, dining services are available at the Metro Café from 7:30 a.m. to 8:30 p.m. Monday through Thursday, 7:30 a.m. to 2:30 p.m. on Friday, and 7:30 a.m. to 2:00 p.m. on Saturday. The Oakland faculty and staff dining room and lounge is open from 7:30 a.m. to 2:00 p.m. Monday through Friday. The hours of operation of these facilities are listed each semester in the Registration Guide and Schedule of Classes.

Payroll Services

Business Center, Administration Building, Room: 406
Telephone: 718-631-6317 or 6318

QCC ‘s Payroll Department has the responsibility for Tax-Levy payroll functions. Payroll ensures that with the proper and timely submission of appropriate documents and timesheets, that all employees are paid in a timely and accurate manner. Also, the payroll department ensures that all data, records and reports are maintained and submitted in accordance with acceptable CUNY standards while in compliance with negotiated bargaining unit contracts. The Payroll staff provides outstanding and qualitative customer service through the continued commitment to excellence and continuous improvement.

Please visit the college's web site for the administrative departments and click on to payroll for specifics of forms, key payroll issues and frequently asked questions.

Accounts Payable

Telephone: 718-631-6388

QCC's Accounts Payable area is responsible for the processing of all properly authorized invoices to the College and its related entities.

Please refer to the College's web site for the Administrative Departments and click onto Accounts Payable Services for a complete overview and background of this vital service which also works closely with the QCC Purchasing function in support of Customer Service for both internal and external customers.