Academic Standing

Academic Integrity

"Academic integrity is a commitment, even in the face of adversity, to five fundamental values: honesty, trust, fairness, respect, and responsibility. From these values flow principles of behavior that enable academic communities to translate ideals into action."
— From the Center for Academic Integrity

Policy Statement

Assessment of student knowledge is a necessary part of academic life. The educational process must provide opportunities for students to demonstrate understanding and knowledge in each of their courses and to have their command of subject matters and skills evaluated fairly by the faculty. Students must be guided, therefore, by the most rigorous standards of academic honesty in preparing all assignments and exercises and examinations. It is essential that everyone believe it has been done fairly. Students at the College are expected to be honest and forthright in their academic endeavors. In cases of doubt about ethical conduct, students should consult their instructors. To falsify the results of one’s research, to steal the words or ideas of another, to cheat on an examination, or to allow another to commit an act of academic dishonesty corrupts the essential process by which knowledge is advanced. It is the official policy of the College that all acts or attempted acts that are violations of academic integrity be reported to the Office of Student Affairs. At the faculty member’s discretion and with the concurrence of the student or students involved, some cases, though reported to the Office of Student Affairs, may be resolved within the confines of the course and department. All others will be adjudicated within the process described in the section marked Violations of Academic Integrity.

While the institution must preserve the integrity of its academic programs and degrees, it should also assist in the academic and character development of those who enter it for study. For those who violate the Code of Academic Integrity, an effort should be made to educate them as to what constitutes a violation and why it is wrong, and a further effort should be made to discourage repetition of such offenses. On the other hand, the College cannot permit a student to earn a degree in a manner that involves repeated violations of the code. Such misconduct undermines the integrity of the academic program.

It is the policy of the College to consider sanctions including suspension or dismissal from the College for any student who has committed more than one violation of academic integrity. Such actions will be taken according to the procedures established as part of the academic integrity program.

It is the policy of the College to consider sanctions including denial of a degree or certificate to any student who has committed more than one violation of academic integrity. Such denials shall be extended to revocations of previously awarded degree or certificate should such violations be made known subsequent to those awards.

Violations of Academic Integrity

The instructor of the class in which the violation occurred or in reference to which case the violation is relevant shall handle violations of the Academic Integrity Code. The instructor has the authority to adjust the offender’s grades as deemed appropriate, including assigning an F to the assignment or exercise or, in more serious cases, an F to the student for the entire course. In certain cases, the instructor may also file a formal complaint with the chief student affairs officer, who after review may refer the case to the Student- Faculty Disciplinary Committee.

All cases for which an instructor has taken an enforcement action, such as an F for a paper or for a course, shall be reported: a Notification of the Right to Appeal sent to the student and Notification of Violation of Academic Integrity sent to the chairperson of the academic department in which the class is offered.

Upon receipt of the report of Notification of Violation of Academic Integrity, the chairperson of the academic department shall send a Notification of the Right to Appeal to the student by registered or certified mail and by regular mail and a copy to the Office of Student Affairs. This Notification of the Right to Appeal informs the student of the right to appeal the action of the instructor to the Chairperson of the Academic Department within thirty (30) days. That notification will also inform students of the consequences of multiple violations of the Academic Integrity Code. A copy of each such Notification of the Right to Appeal and Notification of Violation of Academic Integrity will be sent to the Office of Student Affairs for the purposes of establishing and maintaining records and to review if repeated patterns of violations of academic integrity emerge (see below).

The Office of Student Affairs shall monitor reports of violations of academic integrity. The Office of Student Affairs will counsel and advise violators that, should there be an additional violation, they will be subject to disciplinary action, which may include suspension or expulsion.

Students who wish to appeal the decision of an instructor concerning the action taken due to a violation of the Academic Integrity Code shall do so with the chair of the department. The chair will consider the student’s appeal, evaluate any documents involved, confer with the instructor, and come to a decision regarding the violation of academic integrity. Based on those deliberations, the departmental chairperson shall either confirm the decision of the instructor or recommend that the instructor change the grade as deemed appropriate. If the student appeals the decision of the instructor after the review of the chairperson then a departmental committee (Departmental Appeals Committee) will review the entire matter and have evidence presented by both the instructor and the student. Such committee shall have the authority to accept or deny the action of an instructor or to take another action in response to the violation that the committee then believes has taken place including changing a grade. The decision of the Departmental Appeals Committee is final.

Students requesting a review or an appeal of the department’s action would be directed to the Vice President for Academic Affairs, whose review would be confined to assuring that the college’s process and the department’s policy was followed and due process observed. Such review will not be authorized to involve the rejection of the current penalty or imposition of another penalty. If the procedures of the college are determined to have been violated then the Vice President shall direct that the entire process be repeated in full observance of the college’s procedures.

If the chief student affairs officer or faculty member or department chairperson determines that the violation by the student has been egregious enough that it transcends the confines of the classroom and affects the student population at large, then the faculty member or chairperson shall refer any and all documents to the Office of Student Affairs for disciplinary action. Such egregious violations may include, but are not limited to, selling papers to students, stealing examinations, or coercing students to supply answers to examinations or papers or unauthorized assistance. Violations referred to the Office of Student Affairs shall then be considered as disciplinary and shall be pursued in compliance with due process procedures and Article XV of the University Bylaws.

All cases, whether disciplinary or academic, will be reported to the Office of Student Affairs for the purposes of maintaining accurate records of the frequency of violations on campus. It will be this office alone that will determine whether or not a student has committed multiple violations of either a disciplinary or an academic nature.

Though the procedures for due process under disciplinary violations are already clearly stated, the procedures for multiple or egregious violations of the Academic Integrity Code shall be as follows:

When the Office of Student Affairs has knowledge that a student has committed two non-coincident violations of the Academic Integrity Code, the chief student affairs officer or designee will take disciplinary action following the procedures of Article XV of the University Bylaws that may lead to suspension or expulsion of the student after it has been ascertained that:

  • Official notices were sent to the student informing that student of an infraction of the Academic Integrity Code.
  • The student has either waived appeal to the academic department or has had the action of the instructor upheld upon appeal to the academic department.
  • The student has either waived appeal to the vice president of Academic Affairs or the vice president for Academic Affairs has determined that all departmental actions have been deemed appropriate and in compliance with the policies and procedures of the College.

The Office of Student Affairs shall refer the case to Student- Faculty Disciplinary Committee. Copies of the notices and reports in such a case shall constitute sufficient evidence for an action by the Student-Faculty Disciplinary Committee, as the students will have exhausted the right of appeal at the departmental level prior to the filing of the charge of multiple violations by the chief student affairs officer. If the student has a record of previous violations of academic integrity on file in the Office of Student Affairs and the student has been duly notified of those violations including having the opportunity to appeal, those records will be used at the sanctioning phase of the disciplinary hearing.

Sanctions

Any additional violations of the Academic Integrity Code committed by a student after that student has already received a notice of a violation of the Academic Integrity Code may qualify as an offense that constitutes sufficient grounds for suspension. One additional violation during or after suspension may constitute sufficient grounds for expulsion. These determinations will be made by the Student- Faculty Disciplinary Committee, following the procedures as outlined in the Bylaws of the Board of Trustees.

Attendance Requirements

It is very important that students attend every scheduled class meeting of a course. Attendance is monitored from the first day a class is scheduled to begin. Absence from class can seriously reduce the student’s chances of completing a course successfully. Generally, absences beyond 15 percent of course hours may result in a failure for a course. Lateness to class can be considered as an absence as well. Therefore, excessive lateness may also produce a failing grade. Students needing to miss class on certain days for religious observance are referred to the Student Regulations section of this catalog. Students are responsible for notifying their instructors in advance of an intended absence.

Graduation Requirements

It is strongly recommended that students regularly review the requirements for graduation. Each program of study defines specific courses and the specific number of credits that must be completed. Students may have accumulated the required number of credits, but still be missing specific courses. To ensure that all program requirements are satisfied in a timely manner, students need to:

  • review their program requirements as outlined on their Academic Advisement Summary form
  • use Tiger Tracks (QCC’s New degree audit system) by first logging in to the CUNY Portal (www.cuny.edu), and
  • meet regularly with an academic or departmental adviser

An application for graduation form must be filed with the Bursar’s Office early in the final semester of study at Queensborough. For more information, visit the College Web site.
All candidates for graduation must meet the requirements outlined below:

  • Students must complete all the credit and course requirements for a particular Associate degree or certificate program. Note that the waiving of a specific graduation course requirement does not automatically waive the credit requirement.
  • Students must attain a minimum cumulative Grade- Point Average (GPA) of 2.00 in all courses applicable toward a current degree or certificate program. NOTE: A GPA of 2.75 in courses applicable toward the degree is required for students graduating in the Dual/Joint A.A./B.A. Degree Program in Liberal Arts and Sciences and Childhood Education with Queens College. As of Fall 2006, students in the A.A.S. program in Massage Therapy must achieve a grade of C or better in all Biology (BI) and Healing Arts (HA) courses in order to graduate.
  • If students are placed in remedial or developmental courses or workshops, they must pass the CUNY Exit from Remediation exams,
  • Students in Associate degree programs must pass the CUNY Proficiency Examination (CPE).
  • Students must complete the minimum residency degree requirements. Students enrolled in a curriculum leading to an Associate degree must complete a minimum of 30 credits toward that degree at Queensborough. Students enrolled in a curriculum leading to a certificate must complete at least 15 credits at Queensborough.
  • Students who enroll in degree programs at QCC as of Fall of 2005 as first time freshman and all transfer students beginning in the Fall of 2005 will be required to successfully complete two (2) credit-bearing Writing Intensive (WI) classes in order to receive the associate degree.

How Long Does it Take to Achieve the Associate Degree or Certificate?

Students come to Queensborough with a variety of educational experiences and outside responsibilities. This combination affects the length of time needed to graduate. Associate degree programs at Queensborough are designed to be completed by students in two years of full-time study. (The A.A.S. degree program in Nursing takes longer than four semesters because it is preceded by a one-semester Pre-Clinical Sequence.) Certificate programs take two semesters of full-time study, or one year. In addition, because many students must meet basic skills requirements before they may take certain required courses in their curricula and because many students attend on a part-time basis, most students take longer than two years to complete their degree requirements. The most recent studies show that graduating students on average complete the Associate program in three and a half years, and those completing a certificate program do so on average in 2.5 years.

Grades

Upon completion of their courses, students receive final grades. A final grade is a letter grade that carries with it a numerical value, as outlined below. These grades and their point values are used to calculate a student’s Grade Point Average (GPA).

Numerical Values

A

Excellent

96-100

4.00

A-

90-95

3.70

B+

87-89

3.30

B

Good

84-86

3.00

B-

80-83

2.70

C+

77-79

2.30

C

Satisfactory

74-76

2.00

C-

70-73

1.70

D+

67-69

1.30

D

Passing

64-66

1.00

D-

60-63

0.70

F

Failure

0-59

0.00

The grades of WN, WU, and FIN are computed as an F in the GPA and carry a numerical value of 0.00 (see grade of F, above).

WN

Withdrawal Unofficially – student never attended
New as of 9/2008

* WN

– Administrative withdrawal assigned to students who did not begin attendance, as reported by instructors after 3rd week of the semester. The grade is effective starting Fall 2009 and has no impact on a student’s GPA.

WU

Unofficial Withdrawal Assigned for excessive absences, signifying that the course was not completed.

FIN

Failure to complete the work for a course in which the INC grade was originally assigned.

Grades not included in GPA calculations

The following grades — AUD, INC, NC, P, R, CR, and W — and administrative actions — WA, Y, Z and *Pare not included in the computation of the Grade-Point Average (GPA).


AUD

Assigned to students who have officially registered to audit a course. Audited courses may not be retaken for credit. Students must request an audit grade at the time of registration or within the first three weeks of the semester by notifying the instructor. The AUD grade does not signify that the course was completed.

INC

Assigned to students who are doing work of passing quality in a course and who have been granted additional time by the instructor to complete coursework. Whether or not the student is registered at QCC, the INC becomes a FIN grade if the missing coursework is not completed by the end of the semester immediately following the semester in which the INC grade was assigned. The FIN grade is computed into the GPA as an F.

NC

Assigned to students in remedial courses when the coursework has been satisfactorily completed, but the CUNY Exit from Remediation Test has not been passed. Students may not progress to credit bearing classes before the related CUNY Exit from Remediation Test has been passed. The NC grade is also assigned to students who do not complete the Introduction to Student Life (ST-100) course in a satisfactory manner.

P

Assigned as passing grade for:

  • basic skills and remedial, noncredit courses,
  • Introduction to College Life (ST-100) courses,
  • certain cooperative education or field experience courses,
  • courses in which credit is given only by special (or proficiency) examination,
  • permit courses taken at another institution in which the grade of P was given.

R

Assigned when a student has failed to attain the required level of proficiency in a noncredit, remedial course. Remedial courses must be repeated until the student attains the required level of proficiency.

CRW

Assigned when students have been granted transfer credit. Courses receiving transfer credit are not included in the computation of the GPA.

CR

Assigned when students have been granted transfer credit for a writing intensive course. Courses receiving transfer credit are not included in the computation of the GPA.

W

(Withdrew) Assigned to students who officially withdraw from a course between the fourth and the eighth week of the semester. The grade of W signifies that the course was not completed. In order to withdraw from a course officially and avoid receiving a grade of WU, a student must file the appropriate from with the Registrar and have the proper approval.

Administrative Actions

WA

Assigned to students who are not in compliance with Public Health Law 2165, requiring proof of immunization against measles, mumps, and rubella. See section on Admissions.

Y

Year or longer course of study – must continue to completion (New to QCC – currently used only for certain College Now courses).

Z

Temporarily assigned when no grade has been submitted by the course instructor prior to mailing of semester grades or when a grade submitted by the instructor is proved to be invalid.

*P

Assigned to those students who have passed the CUNY Exit from Remediation test, regardless of their grade in an upper-level remedial course. This grade allows students to register for credit-bearing courses.

PLEASE NOTE:

  • Students who receive the grade of INC in a course may not register for that course in the following semester (or until the grade is changed).
  • Students with INC grade should contact the appropriate instructor no later than the eighth week of the semester immediately following the one in which the INC was given. (In certain circumstances students may receive an extension of the INC to a subsequent semester, but they must request the extension from the instructor before the end of the semester.)

Grade Appeal

Students with questions about a grade should first discuss the reasons for the grade with the course instructor. If their concerns are not resolved, then students are advised to consult the chairperson of the department. A formal request for an appeal of a course grade can be submitted in writing, along with copies of all relevant course work, to the departmental chairperson. A committee of three faculty members (other than the course instructor) will review the student’s work and make a determination about the appropriate grade. The decision of the departmental appeals committee is final.

What is the GPA?

The GPA, or Grade Point Average, is an ongoing measure of student performance. It is calculated by the Registrar’s Office upon completion of each semester. Students must understand how this overall average is computed so that they can wisely monitor their GPA. A minimum cumulative GPA of 2.0 is required for satisfactory academic standing. A minimum GPA of 2.0 in courses needed for the student’s curriculum is required for graduation.

The GPA Required for Graduation

The GPA toward the degree or certificate is computed solely on the basis of those grades earned and credits attempted for courses taken at Queensborough, and those courses taken elsewhere as an official permit student from Queensborough Community College.

  • Courses taken at Queensborough before and after matriculation are included
  • Courses must be those required for the student’s program of study
  • Courses not included in specific program requirements can be counted as electives to the extent to which “free” courses are allowed within each program of study
  • Transfer credits are not counted into the GPA

Computing the GPA

The following grades are included in the GPA computation: A, A-, B+, B, B-, C+, C, C-, D+, D, D-, and F (WN, WU, FIN, Y). P grades are not included. To compute the GPA, multiply the numerical value attached to each letter grade by the number of credits assigned to each course. The product of this multiplication (numerical value of grade x number of credits) determines the quality points for each course. Finally, divide the total number of points earned in all courses by the total number of credits.

image of GPA calculation

Remaining in Good Academic Standing

All students face academic probation or dismissal if they do not maintain good academic standing. Students maintain good academic standing when they demonstrate Satisfactory Academic Progress (by meeting the standards for an acceptable Grade-Point Average).
Satisfactory academic progress is measured by the achievement of the following minimum GPA in relation to the number of credits attempted.

Number of Attempted Credits

Minimum GPA

0-12.5

1.50

13-24

1.75

25 and higher

2.00

Academic Alert

Academic alert status is assigned to students in academic difficulty who have attempted fewer than 13 credits at the end of any Fall or Spring semester. This status is intended to advise them of the need for immediate academic improvement in order to avoid being placed on academic probation.

For the purpose of determining academic alert status, “credits attempted” shall include those courses for which a student receives a grade of “A” through “F” as well as the grades of “WU,” “FIN,” and “WN.” “Credits attempted” does not include courses for which students receive approved extensions (“INC”), courses for which students receive the grade of AUD, CR, W, WA, Y and Z, and also does not include grades in remedial courses. In order to encourage improvement, students on academic alert status are limited to a total of 13 credits or equated credits in the following semester.

Academic Probation

Students are placed on academic probation when their cumulative GPA has fallen below the requirements established for good academic standing and graduation. Students placed on academic probation must demonstrate improved academic achievement at the end of the probation semester.

  • Since improvement in the quality of their course work is required, students on academic probation may enroll for no more than 13 credits or equated credits.
  • During the semester on probation, students must also satisfactorily complete any remedial courses that they are required to take.
  • Students on academic probation who achieve the required minimum cumulative GPA of 2.0 by the end of the semester will be considered in good academic standing and no longer on probation.
  • Those who do not meet the required minimum cumulative GPA but who achieve a GPA of at least 2.00 for the semester will be placed on continued probation for one semester. (NOTE: A semester GPA greater than 2.00 is usually required to raise the cumulative GPA to the graduation requirements.)
  • Those students who do not meet the required minimum cumulative GPA or semester GPA of at least 2.0 will be academically dismissed from the College after one semester on academic probation.

CONTINUED PROBATION

Continued probation serves as a second and final warning to students who have demonstrated some improvement, that they must further improve their academic performance to retain their enrolled status. These students are limited to 13 credits or credit equivalents for the semester, must satisfactorily complete required remedial courses, and must meet the required minimum cumulative GPA of 2.0. Students not meeting all of these conditions by the end of the semester will be dismissed from the College. Students may appeal to the Committee on Course and Standing (see below).

NOTE TO TRANSFER STUDENTS: As stipulated in their letter of acceptance of Queensborough, transfer students accepted on probation who do not meet the required GPA of 2.0 for their first semester in attendance are no longer eligible to be matriculated. Non-matriculated students are not eligible for financial aid. Upon reaching the required cumulative GPA of 2.0, they may again become matriculated students.

Academic Dismissal

Students who are academically dismissed may not enroll in any courses at Queensborough or at any other unit of The City University of New York for a period of one semester. Dismissed students are urged to resolve problems that interfere with their studies before applying for readmission. (Refer to the Admissions section for information on readmission procedures.)

Committee on Course and Standing

The Committee on Course and Standing, a standing committee of the Academic Senate, is responsible for enforcing curriculum and degree requirements, academic standards, and rules as defined by the faculty of the College. The Committee is also empowered to deal with special cases and appeals for deviations from academic rules.

Students have the right to submit appeals to the committee. All appeals must be submitted in writing and accompanied by such supporting documentation as medical evidence, letters from faculty members, etc. Appeal forms are available at the Registrar’s Office and must be returned there upon their completion. Decisions of the Committee are made by vote and are forwarded to students in writing.

Students are urged to consult with an academic adviser or a counselor in the Counseling Center before submitting an appeal in order to determine in advance whether their appeals warrant review by the Committee.

Repeat of Courses

Since 1991, CUNY has followed a policy that lets students repeat courses and thereby attempt to improve their cumulative GPA. (Please consult the Registrar for information about courses taken before 1991.)

  • If a student earns either a failing grade (F or its equivalent) or a D grade in a course and then repeats the course and earns a grade of C or better, the initial F or D will not be counted in the student’s GPA, even though the initial grade will continue to appear on the student’s transcript. Only the new grade will be counted in the student’s GPA.
  • No more than 16 credits of failing or D grades may be replaced in this manner. This 16-credit limit applies to all courses taken by a student at any CUNY college.
  • The repeated course must be taken at the same college where the student took the initial course.
  • Students must notify the Registrar in writing if they do not wish a higher grade, earned through a repeated course, to be substituted for the initial grade of D or F. Students must be enrolled at Queensborough at the time of such notification.
  • A “no-repeat” policy applies to courses taken as part of the Nursing Pre-Clinical Sequence.
  • A policy on averaging grades for repeated courses which do not fall under the above guidelines is in effect. NOTE: On the transcript, grades which are preceded by an ampersand (&) are calculated in the cumulative GPA but they are not included in the cumulative credits earned. These grades do not count in the semester GPA or the semester credits earned.

Make-up of Final Examinations

All requests to make up final examinations must be approved by the appropriate instructor or department chairperson. The official request form is available at the Bursar’s Office. Requests to make up final examinations should be submitted to the instructor no later than two weeks after the beginning of the following semester.

Students who have received written permission for a make-up examination must pay a required fee of $15 at the Bursar’s office before taking the examination. (The maximum fee for three or more final examinations is $25.00.) Students may not sit for make-up examinations without the Bursar’s receipt.

Make-up examinations are held at a time and place designated by the appropriate department.

Change of Curriculum

A matriculated student who wishes to transfer from one program to another should obtain a “Change-of-Curriculum” request form from the Registrar’s Office. This request form is then signed by an academic adviser or counselor and returned to the Registrar’s Office.

Sometimes the College changes its curricular requirements. When this happens, students in continuous attendance have the option of either conforming to the program requirements in effect at the time they entered Queensborough or the curriculum in effect at the time they are prepared to graduate. (Note: The Nursing Department is exempt from this policy as it relates to the required grade as prerequisite for progression in Nursing courses. Grade requirements are stated in the Nursing course descriptions.)
Students not in continuous attendance must follow the curricular requirements in effect at the time they re-enter Queensborough

Withdrawal from Courses or from the College*

Students are expected to complete all courses for which they register. Withdrawal is a serious matter and should only be considered after consultation with the instructor and a counselor.

  • Withdrawal during the semester can affect academic progress and, if applicable, financial aid eligibility.
  • A course which a student officially drops during the first three weeks of a semester (or a shorter period during the winter or summer) will be deleted from a student’s course record.
  • When withdrawal from a specific course or from the College is necessary after the third week of class, students must file an official withdrawal form, signed by the instructor or the instructor’s representative, and submit it to the Registrar’s Office. Without following this procedure, students are not certified as having withdrawn officially from the College or from a course, and will receive the failing grade of WU.
  • Official withdrawals must be completed by the deadline date stipulated in the College calendar. This date usually corresponds to the end of the eighth week of class. Refer to College Calendar.
  • If students need to withdraw for medical reasons, they must contact the Office of Health Services as the first step in the withdrawal process.
  • The Committee on Course and Standing (CCS) will consider requests for withdrawals beyond the official withdrawal date stated in the College Calendar when extraordinary circumstances beyond the control of the student, which can be documented, require the student to withdraw. Appeal forms are available in the Registrar’s Office.
  • Students enrolled in one or more Nursing courses who are considering withdrawal are advised to first consult the Nursing Department guidelines.

* NOTE: The last day to officially withdraw is noted on the College calendar for each semester. The deadlines for Summer and Winter Sessions are different and are listed in the college calendar.

Additional Ways to Earn Credit Towards Graduation

Credit by Examination

1. Excelsior College Examinations (formerly Regents College)

Students planning to earn credit through the Excelsior College Examination program should first consult the appropriate department chairperson at Queensborough to determine if the College will grant credit for passing that examination. Excelsior College is accredited by the Commission on Higher Education of the Middle States Association of Colleges and Schools, and all of its academic programs are registered by the New York State Education Department. Excelsior College Examinations are recognized by the American Council on Education (ACE), Center for Adult Learning and Educational Credentials, for the award of college-level credit. Now available in 40 subjects, these examinations allow students who have developed college-level competencies outside the formal classroom situation to demonstrate those competencies and receive credit for them. Further information can be obtained from:

Excelsior College
7 Columbia Circle, Albany, New York, 12203-5159
518-464-8500
http://www.regents.edu

2. The Advanced Placement Exams (AP)

of the College Entrance Examination Board give outstanding high school students the opportunity to take specially designed college-level courses while in high school. Queensborough Community College will consider student performance in these courses for the possible award of credit and/or credit exemption status. Please contact the Registrar’s Office for more information.

3. Queensborough Departmental Examination

A student who wishes to get course credit by departmental examination within the College should first consult with the appropriate departmental chairperson or designee. If the chairperson or designee agrees to offer the examination, the student needs to follow the procedures outlined below:

  • Pay a special examination fee of $25.00 to the Bursar.
  • Show Bursar’s receipt to the chairperson or designee who will then arrange for the date and time the examination will be given.
  • If the departmental examination is passed in a course in which the student is currently registered, a grade of P will be recorded on the final grade sheet at the end of the semester.
  • If the student is not registered in the course and passes the examination, the department will notify the Registrar that the student is to receive a P grade, credit by examination, upon registration for the course. The grade of P does not affect the student’s GPA but is counted as “credits attempted.”
  • Credits earned by departmental examination are posted on the student’s record only after all tuition and fees due for the semester are paid. Credits completed by departmental proficiency examination are considered to be taken in residence. Such credits are counted toward (a) tuition and fees due for a semester; (b) the identification of a student as part-time or full-time; and (c) the requirement for matriculation of non-degree students.

Procedures for Obtaining an Official Permit to Attend a CUNY or Non-CUNY College

To be eligible for a permit, you must be matriculated and currently in attendance, must be in good academic standing, and must have completed all the required immunizations. A total of nine permit credits will be granted for a student to fulfill requirements for a degree at Queensborough. Generally, permits are granted only if the course is not available at Queensborough during a given term.
You will not be issued a permit if you are a non-degree student, a readmitted matriculated student who either is not currently in attendance or who does not need the courses for graduation or an incoming newly matriculated student who requests a permit for the semester, or for semesters preceding his/her effective date of admission.

Permits to Attend Another CUNY College - E-PERMIT through the CUNY Portal

Students should log into their CUNY portal account and look for the E-Permit icon under Student Applications. Following the E-Permit system, students may request registration at another CUNY college online. The electronic request is sent directly to Queensborough Registrar’s Office and from there to the appropriate academic department for approval.

Students will receive e-mail notification of the status of their E-Permit request. Students are responsible for following up on the status of the request. Ample time should be allowed for the process to be completed. Students will be contacted by the Host College concerning registration instructions. Further information may be obtained from the Queensborough Registrar’s Office at 718-631-6212.

Permits to Attend Another Non-CUNY College

Pick up the permit application at the office of the Registrar A 104. Students must obtain academic approval for the courses to be taken on permit by presenting the completed permit form to the appropriate faculty member at the department offering the discipline of the course you wish to take on permit. You should have a current catalog from the Host College to show to the faculty member. The department representative will determine if the course(s) are equivalent to the course(s) offered by the Home College.

After obtaining academic approval bring the Permit Form, along with proof of academic approval to the Registrar’s Office. The College registrar will affix the official seal or an authorization stamp to the permit. Take the approved Permit form to the non-CUNY Host College as early as possible prior to registration. It is advisable to determine, in advance of registration at the Host College, what that institution’s permit registration practices and policies are.

Additional Processing – When the course is completed, arrange for a transcript to be sent from the non-CUNY Host College directly to the Office of the Registrar. There are minimum grade requirements that must be met for courses taken on permit at a non-CUNY college. These are C for undergraduate courses.

Tuition Payment – Tuition for courses taken at a non- CUNY college is to be paid to that institution. Please bring with you the non-CUNY Permit form.

Courses Credited for the Degree or Certificate

Courses taken at other institutions prior to matriculation at Queensborough may be used to satisfy the course and/or credit requirements for graduation, but are not calculated as part of the student’s GPA. College credit is granted only for those undergraduate courses taken at institutions in which a minimum grade of C was earned. However, within the units of CUNY, D grades will be accepted.

Currently enrolled students may be awarded a certificate while pursuing a degree program if they file for the certificate with the Registrar’s Office and have completed all required courses in the certificate program with at least a 2.00 GPA. Students who complete a degree program and then complete a related, more specialized certificate program must fulfill all requirements including a minimum of nine credits beyond the degree program.

Course credit is not given for any of the following situations:

  • Any course taken at Queensborough which duplicates work successfully completed elsewhere.
  • A basic or first course in a subject if taken after an advanced course in the same subject has been completed.
  • A course taken without completion of the course prerequisites: It is the student’s responsibility to ensure that all necessary prerequisites and corequisites for a given course are first completed.

For information on transfer credits for US military veterans see page 32.

Requirements for a Second Degree or Certificate

A second degree (or certificate) may be undertaken either concurrently or consecutively at Queensborough Community College only when a significant amount of additional course work in a substantially different field is completed. Each second degree candidate must complete all degree requirements and at least 24 additional credits in the “different field” (not applied to the first degree). If the student holds a degree from another college, however, a minimum of 30 credits taken at Queensborough Community College will be required for the second degree. Please note that students who complete two concentrations or tracks in the same degree program will be awarded only one degree. Ordinarily, students who pursue a degree shall not subsequently be granted a certificate in the same field. However, nothing shall prevent a student from subsequently pursuing a degree in the same field as the one in which he or she has undertaken studies for a certificate. Candidates for a second certificate at Queensborough must complete all certificate requirements and at least 12 additional credits in the second field. Transfer students holding certificates must complete a minimum of 16 credits at Queensborough to qualify for a second certificate.

Transcript of Record

An official transcript is one bearing the seal of the College and the signature of the Registrar. Official transcripts are not given to students or alumni but are mailed directly to other colleges and institutions and/or employers, as requested by the student. The fee for each official transcript is $7. An unofficial transcript is designated as “unofficial” or “student copy;” students can view transcripts through the CUNY Portal, eSIMS link. The transcript lists all the students’ courses, grades, the GPA, and degrees or certificates earned.

Queensborough Community College has retained Credentials Inc. to accept transcript orders over the Internet. Please click on – https://www.credentials-inc.com/tplus/?ALUMTRO002697 to enter your order. If you are uncomfortable placing an order over the Internet, you can call Credentials Inc. at 800-646-1858 to place your transcript request. There is an additional operator surcharge for placing orders over the telephone.

Both official and student copies may be ordered online for a $9.00 fee ($2.00 for CUNY colleges) per copy. A valid major credit card (Visa, Master Card, American Express or Discover) is required.

Reinstatement from Cancelled Registration

A cancelled registration usually means that the student has an outstanding financial obligation to the College. Students must satisfy this debt with the Bursar’s Office and then go to the CUNY Portal, eSIMS link to re-register. There is no guarantee that students will receive the same courses and class times.



Learning Centers