Computer Resources Minutes 10-16-24

Opening - The second meeting of fall 2024 CUNY/Queensborough Community College Committee on Computer Resources was called to order on time on 01:05 PM October 16, 2024.

Present

Ron Van Cleef (2026), Anuradha Srivastava (2026), Zhou, Zhou (2025), Jonggu Moon (2026), Sanjay Koul (2027), Lauren Ellis (2025), Venessa Singhroy (2027)

Ted Dec (Chief Information Officer)

Joanne Sun (2025), (Excused due to teaching assignment conflict)

Not Present

James Timbilla (2027)

Approve Previous Meeting Minutes

• September 23, 2024 meeting minutes were approved with minor modifications.

Meeting Schedule 

• The previously scheduled fall 2024 meeting times conflict with the teaching assignments of at least two committee members. Anuradha volunteered to create Doodle polls to find alternative meeting times. The committee agreed to explore late afternoon or evening Zoom meetings on Mondays.

Updates on Formation of the Subcommittee

• All committee members should select a subcommittee to serve on before the next committee meeting. A Google document has been shared for members to add their names to their chosen subcommittee.

Subcommittee 1 (Student Survey & Related Article):

• Members: Ron Van Cleef, Venessa Singhroy, Zhou Zhou
• Charges: Ron and Zhou will develop the student survey, while Venessa will lead the data analysis.
• Data Collection and Analysis:

1. To encourage student participation in the survey, a QR code could be shared with all student advisors or posted on the doors of advisor offices for students to scan and participate.
2. The committee should also contact the Office of Institutional Research and Assessment (OIRA) to obtain official, accurate, unbiased, and useful information and analysis.

Subcommittee 2 (Google Docs Conversion to PDFs & Related Article): 

• Subcommittee 2 has been canceled as agreed upon in the meeting. 
• Ron will post links related to the topics in the upcoming newspaper.

Subcommittee 3 (Information from Academic Affairs on Brightspace Issues & Related Article):

• The committee agrees that additional members are needed to support the subcommittee. The committee encourages more members to volunteer and join this effort. 
• The following information has been identified as interesting and worth exploring in future newspaper articles:

1. What are the top concerns and the most frequently asked questions the BrS support team has received so far?
2. Has the BrS support team already conducted surveys, and can this committee gain access to those surveys and their results?
3. Each call made to the BrS support team should automatically generate a ticket number. How many tickets have been created, and what percentage of issues have been resolved?
4. A member of this committee should also contact the Office of Technology to obtain useful information.

Subcommittee 4 (Information on QCC Laptop Availability & Related Article):

• Jonggu Moon volunteered to gather information from the library and report back to the committee.
• Once more information is gathered, the committee will revisit the charges of Subcommittee 4 in future meetings.

Subcommittee 5 (AI in the Classroom – Faculty Retreat & Possible Article):

• Members: Anuradha Srivastava, Lauren Ellis
• Charges: Anuradha and Lauren will collaborate on the report for the Spring 2025 faculty retreat, which will feature a panel discussion on AI in the classroom. A survey will be conducted during the panel, and Anuradha will have access to the survey data. The subcommittee can analyze the data and consider publishing the findings in a future issue of the newspaper.
• Ted Dec will also share useful AI-related documents with the committee at a later time.

Adjournment

• Meeting was adjourned at 2:00 PM.

Next Meeting:  

• Monday, November 18th, 12:00–1:00 PM

Respectfully submitted,

Zhou Zhou
Committee on Computer Resources, Secretary

Minutes typed on 10/16/2024