Academic Development / Elective Academic Programs Committee - template letter for Chairs
Subject: Request to Share Faculty Evaluation Information with Your Department
Dear Department Chairs,
As we approach the end of the Spring 2025 semester, we kindly ask for your assistance in promoting student participation in faculty evaluations by sharing the following information with your faculty.
Student evaluations provide essential feedback that supports continuous improvement in teaching and contributes to faculty development efforts across the College.
The student evaluation period runs from Thursday, May 1 through Wednesday, May 14, 2025.
Please encourage your faculty to share the following key points with their students:
- Evaluations are conducted online.
- Students receive a link via email or text, which takes them to a single webpage with all of their course evaluations.
- The evaluation page can be saved and completed at a later time before final submission.
- Evaluations are anonymous and will not be accessible to faculty until after final grades are submitted.
- Feedback is reviewed by faculty and administrative committees to guide improvements in teaching and curriculum.
To support your faculty in this effort, we’ve provided two sample messages below. These can be posted in Brightspace or emailed directly to students. Additionally, if feasible, we ask faculty to consider setting aside 5 minutes of class time to allow students to complete the evaluations.
Thank you for helping to promote this important initiative.
For any questions regarding the evaluation process, please contact the Office of Academic Affairs at officeofacademicaffairs@qcc.cuny.edu.
Sincerely,
Rezan Akpinar, Chair
On behalf of the Academic Development Committee
Sample Message #1
Subject: Please Complete Your Course Evaluation
Dear Students,
The College is conducting student evaluations of faculty for the Spring 2025 semester from Thursday, May 1 through Wednesday, May 14, 2025.
Please take a few moments to complete your evaluation(s) using the link provided in the email or text message you received. All evaluations are anonymous and will not be seen by instructors until after grades are submitted.
Your feedback is important and helps improve teaching and course design.
Thank you for your time and input.
Sample Message #2
Subject: Your Feedback Matters – Course Evaluations Now Open
Hi everyone,
Just a quick reminder that student evaluations for the Spring 2025 semester are now open and will remain available until Wednesday, May 14, 2025.
You can access your evaluations through the link sent to your email or text. Once there, you’ll find all of your course evaluations on one page. You can save your progress and return to it before submitting.
These evaluations are anonymous, have no effect on your grade, and are reviewed only after grades are submitted. Your feedback is used to improve our courses and teaching.
Please take a moment to share your thoughts. I appreciate your participation!
