Serving on Academic Senate Committees: A Guide for Prospective Student Representatives

Welcome to the Academic Senate! The Academic Senate is the local governing body of Queensborough Community College and it is made up of several committees, which consist of both faculty and student representatives. These committees are central to the formulation and implementation of important campus-wide policies. As a student Committee member, you speak for your colleagues and have the opportunity to influence college polices. This is an important responsibility, a useful professional experience and a valuable service to your college.

Shared Governance

“Shared governance” refers to the decisions made on our campus that require input from Faculty, Staff, Administration, and Students. If you are being given the opportunity to serve on a committee of the Academic Senate, you probably already serve as a representative (senator) on the Queensborough Student Senate, which is the governance body for students. It is possible that you are also an officer of the Student Association, in which case you would serve as one of the eight student members on the Academic Senate.

At Queensborough, the Faculty make up the majority of the Academic Senate (with 42 members, plus department chairs); and faculty are also the largest number you will find on any committee of the Academic Senate, but every committee has one President’s Designee, who represents Queensborough’s administration; and student members, who represent the student perspective.

Academic Senate Committees:

Below, you will find a list of the Committees of the Academic Senate. Each one is charged by the “Bylaws of the Academic Senate” to oversee one or more areas of concern at Queensborough Community College. There is, for example, a committee concerned with parking on campus (The Committee on Environment, Quality of Life, and Disability Matters). There is another committee that oversees issues related to the Cafeteria and the Vending Machines (The Committee on Vendor Services). And there are Committees that oversee the Curricula students study (the Committee on Curriculum), and on line courses (the eLearning Committee).

When you choose a committee to serve on, you should consider:

A few committees, like Course and Standing, and Admissions, may not invite you to every meeting; other committees, like Student Activities or Curriculum, may require your presence at every meeting. Some committees may even require you to read something on line before the meeting takes place. You should consult the “Committee guide” for your committee to find out what would be expected of you on each committee, but you should also feel free to ask the Chair of each committee, if you have questions!

Whatever committee you choose, you have the gratitude of the Academic Senate for becoming a Student Representative!

Steering Committee (0)

Committee TitleSlotsChargesFrequency and Time of MeetingConcerns and special considerations that you need to know

Steering
Committee
 

 0

The Steering Committee of the Academic Senate shall represent the interest of and uphold the policies adopted by the Academic Senate when it is not in session. It shall report to the Senate, at its next regular meeting, such College actions that may have been implemented while the Academic Senate was not in session. If such action requires the immediate establishment of new policy, a special meeting of the Academic Senate shall be called.

Weekly-Tuesday afternoons

Monthly with President/Provost

Semesterly with Committee Chairpersons

Frequently with Senate constituencies

Elected positions.  Must be a member of the Senate.

Committee On Committees (0)

Committee TitleSlotsChargesFrequency and Time of MeetingConcerns and special considerations that you need to know

Committee On Committees

0

Prepare a list of committees, their structures and functions for adoption by the Academic Senate.

Present to the Senate a slate of all nominations to standing committees, including those nominated by petition.

Fill all vacancies on standing committees other than the Committee on Committees which occur between annual elections and report all such actions to the Senate at the meeting immediately following such action.

Conduct the election of members at large to the Academic Senate as provided hereinafter.

Conduct any other election as requested by the Steering Committee or the Faculty Executive Committee.

Review and report on the operations of all of the committees of the Academic Senate.

Advise and provide assistance to committees in the mechanics of committee operations.

Designate a member(s) of the Committee on Committees as liaison(s) with Academic Senate committees.

Receive and report on suggestions to establish or terminate committees of the Academic Senate

Several times in Fall

Weekly in Spring

Positions filled by direct election at the Senate. 

Academic Development / Elective Academic Programs (2)

Committee TitleSlotsChargesFrequency and Time of MeetingConcerns and special considerations that you need to know

Academic
Development/Elective
Academic
Programs

2

Arrange for the presentation of lectures, seminars, workshops, and exhibits to specifically include effectiveness of instruction.

Review, evaluate, and report to the Academic Senate on the system of student evaluation of faculty.

Consult with the departments concerned, regarding specific programs being planned.

Consult with the Director of External Affairs, the Director of the Performing Arts Center and the Vice President of Institutional Advancement regarding scheduling of events.

Oversee and promote activities beneficial to elective programs such as the CUNY – BA/BS, International Studies, and Honors programs.

 

 

Admissions (3)

Committee TitleSlotsChargesFrequency and Time of MeetingConcerns and special considerations that you need to know

Admissions 

3

Formulate and recommend to the Academic Senate matriculation standards governing entrance of students to the various curricula and programs at Queensborough Community College.

Formulate and recommend to the Academic Senate matriculation standards governing re-entrance of students to the various curricula and programs at Queensborough Community College.

Consider appeals for matriculation and make decisions in accordance with Board of Trustees policies.

Monthly, semi-monthly on occasion when needed

1 or 2 summer meetings if necessary

 

Assessment and Institutional Effectiveness (2)

Committee TitleSlotsChargesFrequency and Time of MeetingConcerns and special considerations that you need to know

Assessment and Institutional Effectiveness

2

Review and evaluate annual reports from all teaching and non-teaching departments.  Prepare evaluations using rubrics.  (See governance website – Assessment and Institutional Effectiveness Committee for rubrics)

Evaluation includes:

TEACHING DEPT:

  • Gen Ed Objectives
  • Curricular Objectives
  • Assessment data findings
  • Action Plan
  • Follow up of prior year action plans

NON TEACHING DEPT:

  • Key Performance Indicators
  • Actual Outcomes
  • Recommended Action Plan
  • Follow up of prior year action plans

Prepare annual reports, summarizing the committee evaluations.

Review assessment procedures and processes of the College and make recommendations concerning these assessment initiatives to the Academic Senate, in support of principles of shared governance, academic freedom and transparency.

First Wednesday of each month at 4:00pm

 

Awards & Scholarships (1)

Committee TitleSlotsChargesFrequency and Time of MeetingConcerns and special considerations that you need to know

Awards & Scholarships 

1

Evaluate and recommend to the Academic Senate criteria and selection procedures for recipients of awards and scholarships.

Select and recommend to the Academic Senate recipients for College awards and scholarships for all currently enrolled students and mid-year graduates.

Assist departments and coordinate administration of awards and scholarships.

Receive data on all awards and scholarships granted in the College and report the data to the Academic Senate.

1-2 times during the fall semester and 2-3 times during the spring semester. Meetings are usually during club hours on Wednesdays. Bulk applications (>100) are reviewed by individual committee members on their own time, prior to face-to-face meetings.

 

Bylaws (1)

Committee TitleSlotsChargesFrequency and Time of MeetingConcerns and special considerations that you need to know

Bylaws

1

Consider and recommend to the Academic Senate new bylaws and amendments to the Bylaws of the Academic Senate.

Consider and recommend to the Academic Senate new bylaws and amendments to the existing Bylaws of the Board of Trustees.

Consider and inform the Academic Senate of changes in the Bylaws of the Board of Trustees.

Advise the Academic Senate regarding the application of the Bylaws.

Upon the request of the Executive Committee of the Faculty, consider and recommend to the faculty new bylaws and amendments to the Bylaws of the Faculty.

Several times a year

 

Ceremonial Occasions (0)

Committee TitleSlotsChargesFrequency and Time of MeetingConcerns and special considerations that you need to know

Ceremonial
Occasions

0

Being eliminated

------------

 

Computer Resources (3)

Committee TitleSlotsChargesFrequency and Time of MeetingConcerns and special considerations that you need to know

Computer
Resources

3

Report to the Academic Senate on the developments, problems and policies related to all computer resources and computer related activities at the College (i.e. registration, faculty research, library, use of local and remote computers, educational uses, etc.)

Make recommendations to the Academic Senate on matters involving the present and future utilization of these resources and related policies.

Survey and inform the College community about utilization and new developments related to computer technology at the College (i.e. committee newsletter, web site, etc.).

Act as a general advisory group on computer resources, training, academic web site and general educational use of technology.

Provide liaison members to committees concerned with computer and information technology.

Generally six times per year; Day and time varies based on members’ schedules

 

Continuing Education (1)

Committee TitleSlotsChargesFrequency and Time of MeetingConcerns and special considerations that you need to know

Continuing
Education

1

Report and recommend to the Academic Senate on services and facilities available to the Continuing Education programs.

Serve as a mechanism for articulation between the Continuing Education instructional staff and students, and the Academic Senate.

Consider and evaluate proposals received from faculty, students, and the community regarding policies pertaining to Continuing Education.

Recommend to the Director of Continuing Education proposals and policies which would enhance the operation of the Continuing Education Program.

Wednesday afternoons usually 1-2 times/semester

 

Course & Standing (2)

Course & Standing

2

Formulate and recommend to the Academic Senate policies pertaining to the academic standards of Queensborough Community College including scholastic requirements for graduation, retention standards, probationary limits, and the grading system.

Consider individual student appeals, interpret, and in some cases, waive existing College policies.

Friday mornings

 

Curriculum (2)

Committee TitleSlotsChargesFrequency and Time of MeetingConcerns and special considerations that you need to know

Curriculum 

2

To ensure that programs and courses developed by the departments conform to all guidelines and policies within and without the College, are coherent and consistent with the goals of the originating department, and will lead to the academic and professional growth of the student.

 

Every week Tuesdays from 2-4pm

Tenured Associate or Full Professors preferred due to potential for pressures on the newer faculty

eLearning (2)

Committee TitleSlotsChargesFrequency and Time of MeetingConcerns and special considerations that you need to know

eLearning

2

Serve as advisory body and Report and make recommendations to the Academic Senate on all matters related to Distance Education, in particular, concerning policies and procedures related to the development of, support for and offering of programs, degrees and classes;

Work on the assessment process and criteria related to the Distance Education program of the College and report findings to the Academic Senate;

Meets every second Thursday of the month

M-362 at 2:45PM

Members should have experience with distance learning in hybrid or fully online form.

Environment, Quality of Life, and Disability Issues (2)

Committee TitleSlotsChargesFrequency and Time of MeetingConcerns and special considerations that you need to know

Environment, Quality of Life, and Disability Issues

2

Through a process that involves the administration, formulate and recommend to the Academic Senate policies and practices pertaining to the College environment in matters of health, safety, security, maintenance and allocation of facilities;

Evaluate and report to the Academic Senate on the administrative response to problems in the College environment;

Receive all proposals concerning naming and renaming campus facilities and make appropriate recommendations to the Academic Senate;

Review and report on College Master Plan regarding facilities and the campus environment;

Review the assessment of the campus with regard to services for students with disabilities and disability issues as the assessment relates and pertains to the campus environment and campus facilities and make appropriate recommendations to the Academic Senate.

 

 

Committee on Cultural and Archival Resources (2)

Committee TitleSlotsChargesFrequency and Time of MeetingConcerns and special considerations that you need to know

Committee on Cultural and Archival Resources

2

Serve as a liaison between the QCC Art Gallery, Queensborough Performing Arts Center (QPAC) and Kupferberg Holocaust Resource Center & Archives, and the campus community

Report to Academic Senate concerning activities, acquisitions, and facility updates at the QCC Art Gallery, Queensborough Performing Arts Center (QPAC), and Kupferberg Holocaust Resource Center & Archives

Recommend involvement of the campus community in the QCC Art Gallery, Queensborough Performing Arts Center (QPAC), and Kupferberg Holocaust Resource Center & Archives

Advocate for pedagogy that utilizes the resources of the QCC Art Gallery, Queensborough Performing Arts Center (QPAC), and Kupferberg Holocaust Resource Center & Archives

 

 

Library (1)

Committee TitleSlotsChargesFrequency and Time of MeetingConcerns and special considerations that you need to know

Library

1

Report and recommend to the Academic Senate on matters pertaining to the Library of Queensborough Community College.

Serve as an advisory group.

Wednesdays at 12:30 p.m., generally six times per year

 

Publications (4)

Committee TitleSlotsChargesFrequency and Time of MeetingConcerns and special considerations that you need to know

Publications 

4

Recommend to the Academic Senate policies and procedures pertaining to College publications.

Receive information on all publications associated with the College or bearing the College name, and report this information to the Academic Senate.

Serve as an advisory group for publications associated with the College.

Serve as an editorial board for the Queensborough Community College Newsletter, Community Calendar, faculty handbooks, and other publications of this nature.

 

 

Student Activities (3)

Committee TitleSlotsChargesFrequency and Time of MeetingConcerns and special considerations that you need to know

Student Activities

3

Report to the Academic Senate on policy matters relative to student activities.

Act as an advisory group to any student group seeking faculty assistance.

Assist the Director of Student Activities, other administrators, and faculty involved in student activities.

Participate in the implementation of Article VII, Section B, Part 2, of the Governance Plan which states: “The Faculty and student body shall share equally the responsibility and the power to establish, subject to the approval of the Board, more detailed rules of conduct and regulations in conformity with the general requirements of this article

We meet once a month.  Tuesday’s at 4:00 or Wednesdays at 2:00

 

Vendor Services (2)

Committee TitleSlotsChargesFrequency and Time of MeetingConcerns and special considerations that you need to know

Vendor Services

2

Receive and evaluate the report of the Auxiliary Enterprise Board on vendor services and recommend to the Academic Senate on matters pertaining to the services and facilities of all vendors to the College, including the Bookstore and Food Services, on an annual basis;

Consider and evaluate suggestions and complaints regarding the service and facilities of all vendors to the College, including the Bookstore and Food Services, sending them on to the Auxiliary Enterprise Board;

Review the College’s assessment of the manner of selection of and the contractual arrangements with all vendors to the College, including the Bookstore and Food Services and make recommendations.

   

WID WAC (1)

Committee TitleSlotsChargesFrequency and Time of MeetingConcerns and special considerations that you need to know

WID WAC

1

Oversee and make recommendations to the Academic Senate related to the WID/WAC program;

Review and make recommendations to the WID/WAC Director(s) concerning the WID/WAC Professional Development Program;

Consult with the Committee on Course and Standing on waiver requests from students on any writing intensive (WI) degree requirements that the Committee on Course and Standing may be called upon to decide;

Make the final decision on the designation and recertification of any course or section as WI;

Coordinate with the Curriculum Committee on issues concerning curriculum.

It should be noted that these charges are currently the subject of ongoing review and may be subject to change.

Approximately two to three times a semester, depending on case load and other issues.

Members’ schedules are taken into consideration when determining meeting times and dates.

Faculty members must have WI training and teaching experience.  Some appeals are decided over e-mail, especially during winter and summer sessions. Members must be available over e-mail during this time.


Governance Links