Commencement of Attendance Rosters
The University has adopted an earlier Financial Aid disbursement policy for all schools that are using the Financial Aid module of CUNYfirst. This revised policy will allow financial aid refunds to reach our students early in the semester to assist them with educational related expenses such as transportation, books and supplies, and meals. In order to provide verification of student enrollment information prior to the disbursement of financial aid funds, the following schedule for collecting commencement of attendance (COA) rosters from faculty and processing WN grades for the Fall 2013 semester must be implemented.
Thus, by Wednesday, September 4, all faculty members will be receiving the official request to verify that students have commenced attendance; faculty must submit completed rosters by Tuesday, September 10. This is several weeks earlier than in previous semesters.
Please see the University's directive below:
Commencement of Attendance
Instructors will need to verify student enrollment. This is to comply with federal financial aid regulations and to assist our students in obtaining their financial aid.
Faculty must verify that students have attended class at least one time. This request is not asking if a student has good attendance or how a student is doing in class. It is simply verifying that from the start of classes to the date enrollment verification is certified by the instructor, the student has attended one class (or is actively participating in the course e.g. by submitting assignments, attending a required study group, academic conference or tutorial)
Faculty will receive an email notification when, the ‘Verification of Attendance Rosters’ will be available on CUNYfirst. Faculty members should log on to their CUNYfirst account to review these rosters. Go to your ‘Faculty Center’ and look for the ‘coa tab.’ Be sure the term is set to Spring 2016.
- The default for all students on these rosters is “Yes, attended”
- If any students has not attended, faculty should click the ”No, never attended” radio button for those students.
- Finally, faculty should click the “Submit” – Submit completed roster to Registrar’s Office for each roster. The roster will then be recorded as completed on CUNYfirst.
If a student comes to class for the first time after the never attended has been submitted and the faculty member agrees to allow student to participate in class, a ‘WN Reversal form’ will need to be completed and returned to Registrar’s office to have the WN grade removed from the student’s record. These forms can be obtained in your academic department office.
If you have questions about a student’s attendance, you can email me at ATullio@qcc.cuny.edu or one of the Associate Registrars (FFarrat@qcc.cuny.edu; XCai@qcc.cuny.edu; for an answer to your questions.
If you are having technical problems with the system you can call the IT HELPdesk at 718 631-6348