Grant Funded Scholarships/ Fellowships
- Student Eligibility/Participant Support
QCC has implemented procedures to ensure that all students who participate in scholarship/ fellowship programs meet all eligibility requirements of the grants. No student will be accepted or permitted to participate in any grant-funded scholarship/ fellowship program unless the Office of Grants and Sponsored Programs ("OGSP" or "Grants Office") has reviewed his or her application to confirm that he or she meets all the requirements of the grant.
A. Academic Eligibility/Program Enrollment:
All applicants will be required to submit an official transcript with their application to participate in the program as proof of full-time enrollment in a degree program as well as their academic standing. OGSP will verify enrollment of applicants enrolled in CUNY colleges by checking the CUNY database ("CUNYFirst"). If the student is not enrolled at a CUNY school, the official transcript will be accepted as proof of enrollment and academic standing.
The OGSP has created a Student Eligibility Criteria Form, which is given to all PI's to distribute to student applicants for completion as part of the application. This form includes the student's name, address, date of birth, questions regarding program enrollment and, if they are a CUNY student, their student ID. The students are required to complete and return the form to the PI, who will submit it to the OSPG for review and action when processing their application.
B. Financial Eligibility:
OGSP will work with the Financial Aid office at the College to verify financial eligibility of all applicants (both QCC and non-QCC students). As part of their application, non-QCC applicants will be required to complete a form authorizing the Financial Aid office of the institution where they are enrolled to provide financial information to QCC's Financial Aid Office. Once provided with this information, QCC's Financial Aid Office will assess the student’s financial eligibility in accordance with the terms of the grant. After making a determination, the Financial Aid Office will advise OGSP as to whether the applicant meets the financial eligibility requirements of the grant. Students whose financial eligibility has not been verified prior to the start of the grant will not be permitted to work on the grant, regardless of whether they meet all other requirements.
C. Citizenship/Permanent Residence Status:
OGSP will confirm the citizenship status indicated by students on the Student
Eligibility Criteria Form as follows:
(I.) Students Enrolled at QCC:
OGSP confirms citizenship/visa status of students enrolled at QCC through the Office of Student Affairs, which has access to this information through CUNYFirst. The Vice President of Student Affairs verifies the status of the student, signs the Student Eligibility form and returns it to OGSP. OGSP then checks the student's status against the requirements of the grant to determine if the student satisfies the citizenship component of the eligibility requirement.
(II.) Students Enrolled at Other Colleges (Non-CUNY):
Student applicants who are not enrolled at CUNY schools are asked to meet with a member of OGSP in person and bring original documents showing citizenship (U.S. passport or birth certificate); lawful permanent residence (a permanent resident card); or, when permitted under the terms of the grant, a student visa. All documents are photocopied and retained on file.
Citizenship or permanent residence status is verified by OGSP staff who have undergone training and certification provided by U.S. Immigration and Customs Enforcement (ICE) and U.S. Department of Homeland Security.
After OGSP has reviewed the relevant documentation to determine whether the applicant meets all of the eligibility requirements under the grant, the Grants Office will advise the PI in writing whether the student has been approved for participation. PIs are instructed that no student may participate in the program unless he/she has received official clearance from OGSP.
At the end of a student's involvement with the program, the PI completes and submits to OGSP the Data Collection Form Scholarship/Fellowship, which is required for payment of scholarships or fellowships. Students are not paid until they have completed participation in the program.