Research Foundation employee’s new hire package must be completed and sent to the Office of Grants/Sponsored Programs, Room H-336 at least one week before the proposed start date.
In order to expedite the processing of your new hire employee’s paperwork and payroll, have the following forms completed and signed:
To help make sure you do not lose track of what you need, you can print out a checklist HERE.
Some of the RF's requirements have recently changed, please read the following carefully to avoid any delays.
I: Form I9 is now an online only process. Please contact OGSP and provide us with the employees name and email. They will receive an EMAIL invitation to complete section 1 of the form. Once completed the employee will make an appointment to come in and complete the process. Form I9 must still be done within 3 business days of start date. When they complete section 1, they will then make an appointment to come in with their documents to complete Section 2 and drop off the remainder of their completed paperwork. List of acceptable documents is available here. They must be unexpired and originals. Photocopies are not acceptable.
II: The following forms should be completed by the employee with the PI/PD. Please make sure all documents are appropriately signed and dated.
III: The completed package should be brought to the OGSP
IV: The package will be sent out for processing to the RF. This part can take up to a week depending on the RF's workload. The Grants office, the PI/PD and the employee will be notified when the employee has been entered. Unless it has been longer than 2 weeks, there is no need to follow up.
V: Once the employee has been created in the RF system, the PI/PD can create an epaf appointment.
VI: When the employee receives their welcome email, they can log in to set up their direct deposit if they wish and they can take the MANDATORY Unlawful Harassment Prevention training. A copy of their completion certificate should be sent to our office to have on file.