TimesheetX

Use the login button at the bottom of this page to access TimesheetX, then click the "Submit my Timesheet" button.

TimesheetX uses your QCC SSO username and password (first initial + last name, i.e. JSmith).

The My Timesheets Dashboard provides a centralized location to access all your TimesheetX data. The dashboard includes:

• Hires - the dashboard provides real-time self-service access to past, current, and future positions
• Accruals - detailing your leave accruals, including leave time used and current balances as of the last pay period finalized

You can review your accrual rates and cap by using the "Accrual Details" button. 

Click the "Job Title" for the position you would like to submit a timesheet for.

If this the first time you are entering a timesheet for a given pay period, use the "Start time sheet" button next to the pay period. If you have already started a timesheet, the button will say "Go to time sheet" instead.

Please note, the system will not allow you to start timesheets out of order.

If this is a new timesheet, use the "OK" button to confirm that you would like to start a timesheet for the indicated pay period.

You will need to enter your regular work schedule and save it before you'll be able to add a time entry to the timesheet.

Use the "Add New Entry" button to enter your time.

1. Select the date of the timesheet from the "Date" dropdown menu

2. Select the "Pay Code" for the entry from the dropdown menu

3. Select the start time for the entry

4. Select the end time for the entry

5. Select the break time from the dropdown, if applicable

6. You may add a note regarding this specific entry for your supervisor to see

7. You may upload a document regarding this specific entry for your supervisor to see, i.e. a doctor's note if you are entering sick time

8. Use the "Add" button to save the timesheet entry

You can edit an entry to make a correction by using the "Edit" button next to the entry. You can add another entry to the timesheet by using the "Add New Entry" button again.

If you're finished entering time worked, use the "Return to Timesheets" button to return to your list of job(s), or use the Logout link if you'd like to log out of the system.

At the conclusion of the Pay Period, you will need to submit your timesheet.

Navigate to the timesheet you'd like to submit then use the "Submit Time Sheet" button to prepare the timesheet for your supervisor to review.

Review the timesheet for accuracy, then use the "Submit My Timesheet" button when you're ready.

You'll need to sign the time sheet before it get's sent to your supervisor. Enter your first and last name exactly as it appears. By using the "Submit Time Sheet" button, you are agreeing that the timesheet information entered is correct to the best of your knowledge.

This step replaces the wet signature on a paper timesheet with an electronic signature on this paperless timesheet.

You will be sent to the timesheet receipt page where you can print a copy if desired.

At this point, your timesheet has been placed in your supervisor's pending approval queue, awaiting their review and approval.

You will not be able to access your timesheet again unless your supervisor or the Office of Human Resources returns it to you for corrections during the review process.

During the review of your timesheet by your supervisor or the Office of Human Resources, they may return it back to you for updates / corrections.

You will receive an email as to the reason why it is being returned to you.

The timesheet status will indicate returned. Make the necessary updates to the timesheet and submit again for review.

For issues or questions related to the following areas:

• This guide
• Leave balances and policies
• Timesheet and time entry

Email HRTimeAttendance@qcc.cuny.edu if you are a full time non-teaching instructional staff, e.g. ECP, HEO, CLT, Librarian.

Email FTClassifiedTimesheet@qcc.cuny.edu if you are a full time White Collar employee, e.g. COA, CAA, IT staff, Finance Accountant.

For any technical issues or questions related to the following areas:

• Webpage or internet connection error
• Web link error within the webpage
• TimesheetX login error

Email ServiceDesk@qcc.cuny.edu or open a ticket in ServiceNow.