Description: The Financial Information Services Agency (FISA) is an information technology service agency responsible for data processing functions and operations for a broad range of City systems. FISA seeks to hire an Administrative Manager to work within the Procurement Services unit of the Legal and Business Services Group as a Procurement Analyst. The Analyst will be required to perform and administer difficult procurement work with IT professionals, oversights and vendors. The Analyst will be required to conduct complex studies using quantitative analysis, cost analysis and other research techniques. The duties and responsibilities of the prospective candidate will include, but not be limited to the following activities: -Under direction, with wide latitude for the exercise of independent judgment and decision making, perform both routine and highly complex professional work involved in the agency's procurement activities, including budget work. - Responsible (from start to completion) for a broad range of procurements including but not limited to the planning, development and management of procurements and renewals, including tracking procurements and agreements once in place, and assuring that inventory is accurately recorded in FISA's current asset management repository. - Make recommendations to, consult with, and advise internal agency clients on procurement methods, strategies and contract administration issues associated with procurements. - Work with the Technical Staff in the preparation of specifications for highly complex and specialized IT procurements. - Coordinate the development and modification of contract documents and requirements with FISA's legal department; interface as required with FISA legal to resolve procurement issues. - Take the lead on highly visible and critical agency procurements ensuring that all the necessary administrative and procurement steps have been taken. - Prepare and evaluate complex solicitations and bids, coordinate selection activities and make recommendations for contract awards, modifications, special purchases, etc. - Move all procurements through the administrative and oversight processes in a professional manner and in a way that meets the agency's business needs. - Monitor vendor and procurement compliance with all applicable laws, particularly procurement-related Local Laws, (e.g. Chapter 13 of the City Charter. Procurement Policy Rules) and Audit requirements. - Prepare written justification and all documentation required for procurement processing and post-award actions; draft and develop contract documents, perform analyses and monitor vendor qualifications on responsiveness and responsibility. - Confer with and advise management of critical issues in a timely manner and provide suggested solutions related to procurement and contract management. - Perform other duties as may be required. - Serve as a mentor to junior members of the procurement staff. - During the temporary absence of supervisor may perform supervisory duties.
|Type of Opportunity||Full Time|
|Location||New York, NY|
|Field of Study||Business, Management, Office Administration & Technology|
|Special Skills & Requirements||1. A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or 2. An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or 3. A four-year high school diploma or its educational equivalent and six years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or 4. Education and/or experience equivalent to "1", "2" or "3" above. However, all candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in "1", "2" or "3" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the administrative, managerial, executive or supervisory experience described in "1", "2" or "3" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.|
|Company Name||Financial Information Services Agency (FISA)|
|About the Company:||Headed by a three-member board appointed by the Mayor, one member recommended by the Mayor, one member recommended by the Comptroller and one member recommended by the other two members. FISA is an information technology services center with all the support facilities needed to provide City officials with Citywide financial, payroll and human resources information.|
|How To Apply:||External applicants please visit https://a127-jobs.nyc.gov/ to apply to Job ID #159075|