Career Services Job Opportunities

Administrative Assistant II

Description: • Coordinate meetings for Executive Director and Directors; set-up and provide support for training and other organizational events; assist with coordination of project team staff activities and meetings; make conference and travel arrangements; research and prepare correspondence, reports, and project materials of a confidential nature; communicate with sponsors, internal project departments, Research Foundation and University offices, vendors, and the public. • Compile, submit, and track quarterly reports, and other reports as needed. • Maintain and update various Microsoft Excel spreadsheets, Microsoft Access databases, and Visio charts to support project needs; create new spreadsheets and/or reports as required. • Review invoices and prepare purchase requisitions. • Maintain supplies inventory and reorder items as needed. • Assist in provisioning new hire services and coordinate all telephone requests with University Telecommunications. • Prepare and submit university work orders and coordinate printing and mailing of PDP's biannual newsletter. • Scan and file confidential materials, and update information on the PDP intranet as needed. • Other duties as assigned.

Salary Mid $30s
Type of Opportunity Full Time
Location Albany, NY
Field of Study Any
Degree Wanted High School Diploma
Special Skills & Requirements • High school diploma and four years of progressively responsible office experience. • General administrative support experience. • Strong commitment to maintaining confidentiality and modeling professionalism. • Excellent ability to demonstrate initiative, manage, prioritize and complete numerous tasks within established deadlines, attention to detail, and work both independently and as part of a team with minimal task by task supervision. • Strong commitment to providing excellent customer service to both internal and external constituents. • Demonstrated experience and strong commitment to accuracy in working with databases, spreadsheets, and electronic files, performing data entry, using and developing templates, setting up and completing mail merges, preparing and running reports, and preparing forms and correspondence. • Proficiency with computer software, specifically Microsoft Office (Outlook, Word, PowerPoint, Access, Excel, and SharePoint) including the ability to format documents of a complex nature. • Excellent interpersonal and telephone skills. • Excellent written and oral communication skills. • Applicants must address in their applications their abilities to work with a culturally diverse population.
Company Name Research Foundation for the State University of New York
Contact: Emily Harrison
Address: 4 Tower Place, 3rd Floor; Albany, NY 12203
Phone: 518-442-6500
About the Company: Employment is with The Research Foundation for the State University of New York, a private, nonprofit, educational corporation that provides essential sponsored program administration and innovation support services to SUNY faculty and students whose ideas and research generate ground-breaking discovery and translate to entrepreneurial and economic development opportunities for New York State. Working at the SUNY Research Foundation for the University at Albany, you will be part of a team that provides essential services to the University as it moves to the front ranks of American higher education, supporting the advancement of education, research and discovery. The University at Albany, a nationally recognized research university with outstanding faculty, researchers and staff, offers challenging, exciting and rewarding careers to those who seek opportunities to grow and excel.
How To Apply: Please apply online at;jsessionid=3AD743DB0DCA25257F05CF8B299C15AB?JOBID=85612
Expiration Date:


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