Research Foundation Hiring Procedures - Rehires

The Research Foundation considers an employee with a break-in-service of 120 days or more to be a rehire. The applicability of this procedure is determined by the last timesheet date of the prior appointment and the start date of the new appointment.

Research Foundation employee’s Rehire package must be completed and sent to the Office of Sponsored Programs, Room A-507 one week before the proposed start date.

In order to expedite the processing of your rehire employee’s paperwork and payroll, please have the following forms completed and signed:

  1. Employee Wage Title Designator This form must be generated on the Research Foundation Website by the Principal Investigator on or before the start date of the employee. Both PI and Employee will need to sign.
  2. Letter of Appointment - No longer required, effective 4/11/13.
  3. Rehire Acknowledgement Form Employee must complete this form if they are being hired by a Research Foundation project after a break-in-service of 120 days or more.
  4. Personnel Action Form (PAF) - Revised: 3/18/13
  5. Job Duties and Qualifications
  6. Consent to Request Consumer Report & Investigative Consumer Report Information (Revised) or Combined Disclosure Notice and Authorization Regarding Background Consumer Reports & Summary of Rights Under FCRA – Parental Consent for Minors Only
  7. 2013 Federal W-4 Tax Form- Revised: 1/31/13
  8. 2013 IT-2104 Withholding Allowance NYS or2013 IT-2104 E Exemption from Withholding NYS - Revised: 1/31/13
  9. Direct Deposit Authorization Form or Chase Payroll Card Account Form
  10. Signed Group Retirement Plan Acknowledgement Statement
  11. Form I-9 Employment Eligibility Verification – Revised: 3/8/13 - the process for completing a form I-9 varies from the procedure of a new hire. Please contact Sponsored Programs to verify the status of the employee's form I-9 – 718-631-6357
  12. Change of Address (if applicable)
  13. Notification of Annual Leave Policy
  14. Annual Leave Scheduling Form- Revised: 4/11/13
  15. QCC HR Approval Letter - Should only be completed if a prospective RF employee is currently a Full-Time/Part-Time CUNY Faculty/Staff.  Note that an additional Multiple Position Form will be required for Full-Time CUNY Faculty.

2013 Holiday Schedule and Payroll Calendar

updated 4/11/13