New York State Freedom Of Information Law
current CUNY procedures for FOIL requests
December 1, 2008 memo to all CUNY Presidents from Vice Chancellor
Frederick P. Schaffer with the new procedures
look closely at the memo describing the new CUNY procedures and
requirements for FOIL requests.
State statute revisions provide more forceful measures to insure
that legitimate requests are replied to PROMPTLY(5 days) and
can be made for data in different mediums and for data to be taken
from various database in a manner specified by those making the
See sample language below.
is now a measure for complaint over compliance with the law.
Such notices of violations are to be made to the :
State Committee on Open Government NY
State Department of State, One Commerce Plaza, 99 Washington Avenue, Albany, NY 12231
Daniel E. Shapiro
First Deputy Secretary of
Counsel to the
Secretary of State
Mailing Addresses and Phone Numbers
Department of State
One Commerce Plaza,
99 Washington Avenue
Albany, NY 12231-0001
Phone: (518) 474-4752
Fax: (518) 474-4597
NEW YORK CITY
Department of State
123 William Street
New York, NY 10038-3804
Tel: (212) 417-5800
each of its colleges must post the procedures and the rights on
the websites and the right to register complaints.
would like reports on the the degree of compliance of our CUNY
Colleges with the statute. If you do make a request under FOIL
please inform us of the response you receive.
are some examples of what Faculty Governance Leaders might want to
Budget and expenditures of the College Fund
Indirect Costs and their disposition
percentage of classes taught by adjuncts - by department
New York State Committee on Open Government
Freedom of Information Law
DATE Month , day, year
NAME :Person designated to receive FOIL requests or Legal Counsel to
President or BOT
I am writing on behalf of (self or organization or unit of the
college, such as the governance body), in accordance with the provisions
of the New York State Freedom of Information Law, to ask that you please
provide me with copies of all the records described below:
[DESCRIPTION of INFORMATION requested or specific documents]
I wish to make it clear that we want all records identifiable with
this request, even though reports on those records or copies of the
records have been sent to other offices and even though there may be
apparent duplication between the records in more than one office.
If documents are denied in part, please specify the exemptions
claimed for each page or passage. For documents withheld in their
entirety please state, in addition, the date of and the number of pages
in each document.
Please advise me of any destruction of records and include the date
of and authority for such destruction.
I want to see complete sets of records, but if complete sets of
records are not extant, then we wish to see any portion of the requested
records that exist.
Time is of the essence in this matter; if some of the requested
records are more readily available than others, I want to see any
available records at the earliest opportunity. Please do not delay
making any of the requested records available because other requested
records are not yet found, redacted, or otherwise prepared for release.
I request an acknowledgement of this request within five working
days, as provided in the "Uniform Rules and Regulations for All City
Agencies Pertaining to the Administration of the Freedom of Information
Law," Title 43, Rules of the City of New York, Ch. 1. I request that you
to release the requested records within ten working days of your
acknowledgement, as provided in the Rules. I will deem this request to
have been denied if you do not comply with the Rules.
If you have any questions about this request, please contact me by
telephone (or fax). My telephone number is xxx-xxx-xxxx; my fax number
I look forward to hearing from you soon. Thanks in advance for your
cooperation and assistance.
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