Measures to Protect and Preserve in CUNY and SUNY
In the time of 2019 novel coronavirus (COVID-19)
Resources to Assist CUNY Faculty with Instructional Continuity:
BEST SITE: CUNY Graduate School GCTLC Considerations for Instructional Continuity
"This site offers guidance for faculty members in anticipation of campuses closing during the Spring 2020 semester. This guidance applies both to faculty teaching at the Graduate Center and to Graduate Center students teaching on other CUNY campuses. Community members who are teaching at other CUNY campuses should look for local support on those campuses in addition to what is offered here. CUNY’s campuses support a range of platforms and will have varying approaches to supporting instruction should a shutdown occur. " Considerations for Instructional Continuity
"All material below has been prepared for the possibility that CUNY might make a decision to alter class schedules and formats in the event of a wider spread of COVID-19. This material is distributed to provide faculty the time and tools to reflect on and be prepared for possible changes. Faculty should not decide on their own to alter class schedules and format. If any particular accommodations are needed, faculty are urged to discuss those with department chairs and deans’ offices."
CUNY Graduate School GCTLC Teach@CUNY Handbook Version 3.0
CUNY John Jay College of Criminal Justice VIDEO Translating On-Campus to Distance-Learning more than 60 minutes, captions coming
CUNY John Jay College of Criminal Justice TEACH ON : What to do and where to start
CUNY John Jay College of Criminal Justice Handbook for Online Teaching
CUNY Baruch College: Making up for Hurricane Sandy An Idea Exchange for Baruch Faculty Using Technology to Make Up for Lost Time
CUNY BMCC: Emergency Preparedness
CUNY Lehman College: Leveraging Blackboard to Support Student Learning
CUNY Macaulay Honors College: Crisis Arrangements https://eportfolios.macaulay.cuny.edu/crisisarrangements/ . This site will be updated and available as a resource.
CUNY Queens College: Back-up Plans for Course Interruption: What Everyone Needs to Know
CUNY Hostos CC: Online Course Development Guide
CUNY Queens College CETL: Back-up Plans for Course Interruption: What Everyone Needs to Know
CUNY Queens College CETL: Keep Teaching Site
CUNY Queens College calling for online faculty volunteer faculty mentors
CUNY Queensborough Community College --Academic Continuity - Preparation and Resources
CUNY SPH Online Course Manual (PDF)
UC Davis’ Center for Educational Effectiveness has a keep teaching site it is still updating
UC Berkeley keep teaching many guides to be prepared to offer instruction remotely.
Rebecca Barrett-Fox Please do a bad job of putting your courses online Despite title this offers some very good advice to all faculty going online at this time.
Chronicle of Higher Education Moving Online Now:How to keep teaching during coronavirus
Chronicle of Higher Education Going Online in a Hurry: What to Do and Where to Start by Michelle D. Miller March 09, 2020
Chronicle of Higher Education As Coronavirus Spreads, the Decision to Move Classes Online Is the First Step. What Comes Next? by Emma Dill, Karin Fischer, Beth McMurtrie, and Beckie Supiano March 06, 2020
Dr. Anthony G. Picciano : "Theories and Frameworks for Online Education: Seeking an Integrated Model” Pedagogical context to developing online courses.
NYSED guidance issued to CUNY gives permission to go online with instruction for Spring 2020, but only in the event of emergency or campus closure.
From: Office of Academic Affairs
As CUNY continues to monitor the developments related to COVID-19, Queensborough is developing a broader plan to address a variety of scenarios. As Provost Palmer mentioned in Friday’s emails (below), this will include the use of existing teaching and learning technologies, Blackboard and Blackboard Collaborate.
The Office of Educational Technology has prepared a list of resources and recommendations to support faculty in the technical aspects of moving content online.
Training sessions on Blackboard and Blackboard Collaborate, both in-person and online, will be offered to anyone interested in learning how to use these technologies. The in-person training sessions are scheduled to be held in the Library Building, CETL, L-314. Click here to view the full list of training session dates and times.
For online training, please contact email@example.com
Denis Bejar, MBA
IT Academic Applications Director/Blackboard Administrator
Office of Educational Technology (OET), L - 314
Queensborough Community College, CUNY
Phone #: (718) 281-5540
From: Office of Academic Affairs <OfficeofAcademicAffairs@qcc.cuny.edu>
As Interim President Lynch mentioned in his email on Tuesday (below), the College has assembled a team that continues to monitor developments related to the Coronavirus (COVID-19).
While the New York City Department of Health reports that New Yorkers remain at low risk for contracting the virus, we would like to be proactive and prepare even for the most unlikely of scenarios across operations, including developing contingencies for teaching and learning activities.
I want to reiterate that to date, no case of the virus has been reported in the CUNY community, however, it is imperative that we remain ready for the most unlikely of scenarios.
It should also be noted that spring break is often a time when members of the campus community travel internationally. Please keep in mind that travel restrictions have and can change rapidly with little notice. Depending on where you go, you may encounter challenges in departing a country, or face difficulties when you try to return. At the very least, you should plan on extra time for travel and keep up to date on developments at your destination as well as developments in the United States.
Sandra Palmer, Ph.D.
Acting Provost and Vice President for Academic Affairs
"Interim President Timothy G. Lynch" <PresidentLynch@qcc.cuny.edu>
I encourage all members of our campus community to read the enclosed memo from Chancellor Matos Rodríguez regarding the Coronavirus Disease 2019 (COVID-19).
As Queensborough Community College continues to monitor developments related to COVID-19, we want to assure you that our top priority is the health and safety of everyone on our campus. At this time, we are aware of no COVID-019 cases involving anyone in the CUNY community.
The Emergency Management Operations Team (EMT) has been actively monitoring the COVID-19 situation since January. Currently, the EMT is meeting daily with the objective of being prepared to respond to any situation. The EMT plans to activate its Advisory Council this week, which includes representation from various governance bodies. We remain in constant communication with the University’s Central Office and are following the recommendations of the New York State Department of Health (NYSDOH), the New York City Department of Health and Mental Hygiene (DOHMH), and the Centers for Disease Control and Prevention (CDC).
This is a rapidly changing situation. It is therefore essential that you frequent CUNY’s Coronavirus Guidance Update website for the latest information.
At this time, we remind all members of our campus community to follow the New York City Department of Health’s measures to protect against COVID-19:
· Cover your nose and mouth with a tissue or sleeve when sneezing or coughing — do not use your hands.
· Wash your hands often with soap and water for at least 20 seconds, or use an alcohol-based hand sanitizer.
· Do not touch your face with unwashed hands.
· Stay home if you are not feeling well.
While on campus, any student, faculty or staff member who develops a fever or symptom(s) of any respiratory illness should immediately telephone the Office of Health Services at (718) 631-6375 or Department of Public Safety at (718) 631-6320.
Individuals with general questions or concerns are encouraged to contact The New York State Department of Health COVID-19 hotline at (888) 364-3065.
Timothy G. Lynch, Ph.D.
From: Mary Lou Araneo <firstname.lastname@example.org>
Suffolk County Community College
NO. 69 March 6, 2020
TO: All Faculty and Administrators
FROM: Dr. Paul Beaudin
Vice President for Academic Affairs
SUBJECT: Ensuring Continuity of Instruction
At the current time, there is understandable concern from faculty, students, and community members related to the potential spread of the Coronavirus (COVID-19). In fact, at Professional Development Day, a few faculty requested guidance from me on the continuity of instruction and academic guidelines related to this issue.
First of all, should President Petrizzo, SUNY, and the Board of Trustees make the decision that there is a reason to suspend face-to-face classes in the short-term, the College will want to provide, as much as humanly possible, the opportunity for the continuation of instruction. Of course, we have Blackboard available to us and that will be the platform to provide such instruction. Most faculty have already web-enabled their in-person classes, but some have not. I met with Dr. Camille Karlson and asked her to clear her calendar next week so that she can provide support to faculty, both full-time and adjuncts, who need help in setting up their Blackboard site. Please ensure that if you do not currently use Blackboard or if you need her help, you reach out to her via e-mail (email@example.com) as soon as possible so that, if needed, you are able to continue to provide instruction to students. I ask that Academic Chairs and Campus Associate Academic Deans consult with their faculty to assist in this process.
Secondly, as you may have read, SUNY and CUNY are calling home many of their study abroad students and it is likely that additional study abroad trips slated for this spring are being cancelled. Dr. Yaroslava Babenchuk is closely monitoring this for our own programs slated to begin in June. She will have more information for those of you involved in this, as time progresses.
Thirdly, please reconsider your classroom attendance policies at this time and ensure that modifications are communicated to your students. Students should not be penalized for missing class as a result of either illness or fear of illness.
Fourthly, please reconsider whether or not it is judicious to mandate that students attend large events in New York City or beyond. I would ask that you consider other ways that the related student learning outcomes can be achieved for this semester.
Lastly, Dr. Cheryl Shaffer is in communication with state agencies and local facilities about any issues related to our students in clinical hospital placements. All program directors, coordinators, and Chairs who have students working in schools or health care facilities should also do outreach to our community partners to ascertain particular protocols.
I am grateful for your help and support.
From: "Esposito, Duane B." <Duane.Esposito@ncc.edu>
FROM SUNY FARMINGDALE:
Reporting Form for Presenting Your Contingency Plans for Completing Your Spring Semester Courses
in the Event of an Emergency Shutdown to Deal with the Threat of a Corona Virus Pandemic
As you know, you are being asked to provide your department chair with a plan of action for meeting your instructional obligations so that your students can complete this semester’s work in the event of a Corona Virus pandemic. The following form is offered for your use in reporting your plan of action for this purpose:
Your name and departmental affiliation:
In the following table, please list each of the courses you are currently assigned to teach, and for each one please provide the requested information about its mode of delivery and the related questions regarding the feasibility of an alternate mode of delivery if the campus were to be shut down for an extended period of time, including final exams week.
From: "PROVOST.OFFICE" <PROVOST.OFFICE@LEHMAN.CUNY.EDU>
Date: 3/3/20 6:04 PM (GMT-05:00)
Subject: Communication to Faculty re Coronavirus
Dear Lehman College Faculty,
Last night, President Lemons sent a detailed email to the Lehman campus community regarding COVID-19. While there is no imminent threat to the college, we continue to make preparations should the situation escalate and impact campus operations. Information on prevention and symptoms are also available from agencies such as the Centers for Disease Control and Preventionand the New York City Department of Health and Mental Hygiene. We are also developing a new section on our website that will provide updates, resources, as well as related policies and communications.
Because our faculty play a critical role in our teaching and learning functions, we are recommending additional steps in the event that the situation begins to impact campus operations:
Thank you for your cooperation and know that we will provide updated information as it becomes available.
Peter O. Nwosu, Ph.D.
Provost and Senior Vice President for Academic Affairs and Student Success
Office of the Provost
Shuster Hall 379
250 Bedford Park Boulevard West
Bronx, New York 10468
From: "President.Lemons" <President.Lemons@LEHMAN.CUNY.EDU>
Date: 3/5/20 6:08 PM (GMT-05:00)
Subject: Coronavirus Update
We continue at Lehman College to actively monitor COVID-19 developments in the New York City area. One of the conversations we had at the Lehman College Senate meeting yesterday was about handwashing as a good, regular practice and the single most effective way to protect yourself and your family from getting sick. The Centers for Disease Control poster is a good reminder, as are these flyers and posters that will soon be distributed around campus and they also have recommendations for how to wash your hands most effectively along with an explanation of the science behind handwashing.
Another good source of up-to-date information and recommendations is the CUNY Graduate School of Public Health and Health Policy website, which, along with linking to a video on handwashing at the World Health Organization website also highly encourages keeping your hands away from your face as much as possible to limit the spread of germs.
Every day we are inundated with information about COVID-19, and in stressful times like these, it’s easy for misinformation to circulate. For example, enhanced and preventive cleaning throughout the campus has prompted some incorrect speculation. My intent in communicating to the College community daily is to keep us all informed about what is happening on our campus and throughout the CUNY system. Be assured that I will notify you if there is a significant development that directly affects the Lehman family.
But finally, I want to put where we are with COVID-19 in perspective, because there is a lot of rapidly changing information that inevitably arouses fear. Our yearly flu season is a good point of comparison. Nationally, according to the CDC, preliminary estimates for the 2019-2020 influenza season are 32,000,000-45,000,000 flu illnesses, 14,000,000-21,000,000 flu medical visits, 310,000-560,000 flu-related hospitalizations and 18,000-46,000 deaths. These estimates predict an average flu season this year, and these data are almost never reported in the news, in stark contrast to our current news environment around COVID-19. We should also keep in mind what Governor Andrew Cuomo reminded us of today at his press conference which is that 80 percent of COVID-19 cases self-resolve with little sign of illness. The most vulnerable populations are elderly, immune compromised and others with pre-existing health risks. In other words, most students, faculty and staff at Lehman College are the least likely to have an adverse consequence should they become infected with COVID-19.
Concern about community spread is understandable, particularly at a commuter school such as this. But, it would be unfortunate if students missed classes because of a risk assessment that doesn’t square with reality. Wash your hands and follow the other most effective ways to avoid infection by COVID-19 or influenza virus, and then you have good reason to keep calm.
-------- Original message --------
From: "President.Lemons" <President.Lemons@LEHMAN.CUNY.EDU>
Date: 3/6/20 5:48 PM (GMT-05:00)
Subject: COVID-19 Update
It is understandable in these uncertain times to be concerned about what we refer to in higher education as academic continuity and how operations will or should continue as we are on high alert with regard to Covid-19. When we are exposed to a lot of conflicting information, it can be overwhelming and that feeling can overcome reason or facts.
So here are some facts about how Lehman College’s senior leadership is proceeding daily in response to COVID-19. We are in touch throughout each day with CUNY’s central administration, which is itself in communication with State and local public health officials. The campus senior leadership is continually assessing what risks there are to the campus community, especially given the proximity of new cases of the Covid-19 in New York State. As you probably know, the state has activated the Emergency Operations Center in Albany along with outposts in Westchester County.
Our decision to remain open and fully functioning follows guidance from the CUNY central administration and arises from several priorities, among the most important of which is not to cause harm and possibly jeopardize the spring term for all students. At this point in time there is no reason to consider closing other than fear. We have received communications from a few members of the campus community who are anxious as a result of this decision, but Lehman College has no more reason to close at this time than any other institution or organization in our area. Please rest assured that if there is indication from public health authorities that closing is the best public health step to take, we won’t hesitate to do so.
Because that is a possibility we can’t dismiss, we are rapidly preparing, but we would only take the step in concert with the CUNY central administration, which is working closely with the New York City and New York State Departments of Health. A great source of updates from an array of agencies is also updated here daily. NYSED has granted us temporary permission to convert courses to online format and we have advised all faculty members who have not yet done so to activate their BlackBoard courses and be sure they are prepared to use that or other online formats to continue courses without meeting on campus. By the same token, all students should be familiar with using BlackBoard and should have the BlackBoard App on their mobile devices. Now is the time to be prepared.
There has been some discussion about the availability of handwashing and drying supplies. The Facilities team has doubled down on its efforts to replenish soap supplies in restrooms, but we have not stocked paper towels for some time due to their repeated inappropriate disposal which has caused many clogged toilets and drains, another health hazard. Concerns have been raised about air hand dryers spreading infection. A study from two years ago found that bacteria were concentrated in the airstream of hand dryers in public restrooms, but the investigators did not measure viruses. A more recent study of bacterial, again not viral, residue on hands after washing found that, “The number and types of bacteria remaining on washed hands were affected by the drying method. Hands dried with a jet air dryer harboured fewer viable bacteria [than after paper towel drying], reducing the risk of infection transmission via touch.” As is often the case, the available science doesn’t point unambiguously to a best practice. One thing is clear, you should keep on washing your hands frequently.
I will probably send out my next email on Sunday evening, but if there are no new developments at that time, I’ll give you a break and update you at the beginning of next week. Have a good weekend and after you’ve done all you can to stay healthy (wash, wash, wash), try not to stress.
Lehman Community List [ALL-L@LIST.LEHMAN.EDU] on behalf of
You may have heard reports today on WNYC or via social media in recent days that some CUNY students and faculty members are concerned that the university has not closed yet in response to the COVID-19 (C-19) outbreak. In the past two days, we have learned of at least temporary closings of a number of the private universities in New York, including nearby Fordham University. One comment I heard on the radio report this morning was, “Is campus closing only for the rich kids?”
First, I want to reiterate that as we have been responding moment-to-moment to the rapidly unfolding reality of C-19, and planning over the past 10 days for a number of future contingencies, we have always seen closing the campus as a possibility. Each day as we monitor and respond to new developments we have two topmost priorities: Keeping our students, faculty and staff safe and healthy, and reducing the academic impact on students of any changes we make. These two priorities have been at the forefront of every discussion and decision.
Our judgements on threats to the health of individuals in our community rely mostly on what we learn from the New York City and New York State Departments of Health as well as the Centers for Disease Control. Major decisions by CUNY and the New York City schools are reliant on them. Even with their expertise at play, they, like we, are confronting something never before encountered in quite the same way. There is so much that is not yet known about viral transmission and health effects on the population. In light of that, we have tended towards conservative decisions locally to reduce the risk to the campus community as much as possible. In our region, none of those official organizations has called for a cessation of movement and mass self-quarantine, like that seen in China and now Italy. CUNY has now called for considering postponing events that include large numbers of people, and all along, the self-quarantine of individuals at higher risk: The elderly and those with underlying health conditions.
In addition to safeguarding the health of everyone in the Lehman community, we are very concerned about minimizing any academic impacts on our students. The worst imaginable would be the loss of a term, which would mean not graduating almost 4,000 students, as well as prolonging the time to graduation for everyone. So, we have been determined to do everything we can to sustain academic progress through the term. If we close the campus, that will become much more difficult, though not impossible, depending upon several factors, including the length of the closure. It’s important to note that closing the campus is not the same as closing the College.
Besides the length of a campus (not College) closure, the largest factor is our ability to continue academic work remotely. This is no problem for fully online courses, and it is not such a major challenge for partially online courses, of which there are many at Lehman, over 20 percent. However, many courses at Lehman do not even use BlackBoard, and converting these courses to online delivery is a major undertaking. I know from experience, having converted several courses to partially online format, that it takes a long time. I spent over a year doing it. Obviously, we don’t have a year, and would have to settle for what we could achieve in a short period of time. We would use a variety of solutions from simple phone conferencing to fully online conversion.
From the first day of our planning to respond to C-19 we began to put together the resources that would enable our faculty to teach remotely, and that effort has accelerated. In addition to the challenge for faculty members with varying degrees of tech ability, there are other important considerations. Not all students have computers and high-bandwidth internet access other than with handheld devices. Those work well to a point, but are not as good for taking quizzes or exams, or writing papers. This is one of the ways that we differ from many of the private universities that have closed so far. By and large, they don’t have to worry about having students without high-bandwidth internet access.
Nonetheless, we are well along the way to developing a range of solutions for classes so that many could continue remotely, thus salvaging the term, and protecting our students to the greatest degree possible. As I have noted before, all students should be sure their CUNYFirst contact information is up to date, and they should have the BlackBoard App on their handheld devices. This is not the time to delay.
Returning to that student comment about the inequitable distribution of resources among universities – It is of course all too true, and when you consider the vastly different financial resources of CUNY compared to elite private colleges and universities, it’s not surprising that we operate differently. They have little reason not to close, and they are not putting their student’s academic progress at great risk by doing so. While we would love to have those kinds of resources – and in a just world, we would – we should be immensely proud of what we accomplish year after year in spite of not having the nearly as many. CUNY is the lifeblood of the New York region and a key driver of economic activity in the region and our graduates achieve in amazing ways. In a time of crisis like this, we are going to respond differently, but not necessarily less well. We have grit and we are going to do what we always do: Provide a high quality education and support our remarkable students.
From: "PROVOST.OFFICE" <PROVOST.OFFICE@LEHMAN.CUNY.EDU>
Date: 3/24/20 9:36 AM (GMT-05:00)
Subject: Faculty Mentors
I am pleased to announce additional support that the College is providing to enhance your ability with distance teaching and learning. I have approved the recommendation of nine faculty members to serve as Faculty Mentors until May 31, 2020. The selected faculty will have the broad responsibility to serve as a resource and support for faculty across the four academic schools in leveraging technology to support student learning and quality instruction. Detailed responsibilities are provided below. The Office of Online Education is supporting faculty mentors and will ensure that they have all the necessary resources to be successful in their new roles. Learn more.
Faculty Mentors by School
Human Services, Health Sciences and Nursing
● Alison Behrman (firstname.lastname@example.org), Speech-Language Hearing Sciences
● Natasha Nurse-Clarke (email@example.com), Nursing
Natural and Social Sciences
● Sean Stein Smith (firstname.lastname@example.org), Economics and Business
● Naomi Spence (email@example.com), Sociology
Education (two of the selected faculty will split their time)
● Sherry Deckman (firstname.lastname@example.org), Middle & High School Education
● Jennifer Van Allen (email@example.com), Counseling, Leadership, Literacy & Special Education
● Julia Hood (firstname.lastname@example.org), Counseling, Leadership, Literacy & Special Education
Art and Humanities
● Thomas Spear (email@example.com), Languages & Literatures
● Crystal Curry (firstname.lastname@example.org), English
Responsibilities of Faculty Mentors
Faculty Mentors will:
● Advise department colleagues who need assistance with set-up of Blackboard to support a class (e.g. how to make the course available to students, post an announcement, create a discussion forum, create an assignment, etc.)
● Answer questions concerning instructional approaches and options to enrich their courses like Blackboard quizzes, discussion forums, Grade Center and rubrics, Blackboard Collaborate Ultra and/or VoiceThread, and other relevant institutionally supported technologies.
● Learn about their department/school faculty needs and communicate the needs for additional resources, training and support as needed to the Office of Online Education and IT.
I am especially grateful to our colleagues for stepping up and agreeing to take on this important task of working with all of our faculty to transition to and teach effectively in a distance learning environment in such a critical time for the College and the academy. Any faculty member who needs technical assistance should feel free to reach out to them by school at the emails provided.
Thank you and continue to remain safe.
Peter O. Nwosu, Ph.D.
Provost and Senior Vice President of Academic Affairs and Student Success
|CUNY Medgar Evers
TO MEDGAR EVERS COLLEGE
(COVID-19) ACADEMIC CONTINUITY PLAN
Gov. Andrew Cuomo declared a state of emergency in New York State Saturday (3/7/2020) as the number of Coronavirus cases in New York has increased. Governor Cuomo announced 3/8/2020 there are 105 known cases of COVID-19 in New York State. Four Colleges in the NYC region have closed and moved to online instruction: Hofstra, Columbia, Barnard and most of Yeshiva. Medgar Evers College and its Community are committed to the safety of our students and the continuation of our academic operations in case of any interruption in classroom instruction. The entire teaching faculty must be prepared to teach fully online at any notice. Medgar Evers College faculty were first notified 3/8/2020 of detailed instructions on 1) precise explanations of online resources to faculty and 2) instructions to faculty who may not be trained to teach online. We have added to our Academic Continuity Plan:
£ With the recognition that some Medgar Evers College faculty will need additional hands-on instruction in the use of Blackboard for course and instructional delivery to students, instruction will be offered
£ Many courses at Medgar Evers are taught by adjunct faculty who are likely not trained to teach online as an alternative to teaching in the classroom and instruction will be offered
£ We have many students who have never taken an online course and may be unfamiliar with how to enroll and take an online course. Instruction will be offered.
Additionally, the following actions will be taken to further implement our Academic Continuity Plan:
£ Beginning on Wednesday March 11, 2020 an enhanced academic continuity plan will be implemented.
£ The training plan for all faculty who need hands-on-training will be provided in our Blackboard Training room on the second floor of the Bedford Building. As space will be limited, there will be multiple sessions offered.
£ On Wednesday March 11, 2020 all students will be notified that if they have not used Blackboard in any of their classes, they will need to attend Blackboard training.
£ Beginning on Thursday March 12, 2020 large scale training of students will begin. The exact locations will be announced.
£ All current faculty should immediately inform their own students by Blackboard and/or email that students who have not taken a Blackboard online course will need to attend training offered by the College starting Thursday March 12, 2020. Please encourage your students to frequently monitor their College email. Faculty currently teaching online should give their students any additional guidance as needed.
£ Chairs, and any faculty with instructional oversight of students attending nursing clinicals and other majors where instruction is conducted outside the College should make additional accommodations. The policies of the facilities where students attend instruction must be monitored and followed.
£ Adjunct and full-time faculty should also monitor their College email.
£ Medgar Evers Student Health and College information about COVID-19 may be found at
The College is committed to updating our website frequently.
£ We also encourage you to visit the CUNY Coronavirus web page for daily updates at
Further communication on the Academic Continuity Plan we will be managed by the Office of Academic Affairs. Ian Josephs Ext. 4869 will be the contact person for OAA. His email is email@example.com
From: Michael Dreher
Sent: Monday, March 9, 2020 3:06 PM
Subject: Update: Office of Academic Affairs Continuity Plan and Blackboard Training
Deans, Chairs, and Members of the College Council
As part of the OAA Academic Continuity Plan please identify what faculty (teaching this semester) in your department are not trained in Blackboard. Also include any adjuncts who are not trained. In case of CUNY or Medgar closing and moving to a fully online course delivery, Blackboard Sessions will be conducted to all faculty who need this training and to students too. The sessions and locations will be announced Tuesday and training will begin Wed-Saturday and likely into next week. These mini-training sessions will last 45 minutes with 15 minutes for questions. Chairs, please forward this email to your faculty too. Faculty teaching hybrid courses should be prepared to go fully online.
Please forward these names to Steve Wymore at Extension 4866.
All faculty who need this training are strongly encouraged to attend.
NYC area Colleges that have closed and moving to fully online instruction
Several Locations of Yeshiva University
If you have questions about BB Training contact Steve Wymore at Extension 4866
Ian Josephs will lead the Academic Continuity Plan for the Office of Academic Affairs at Extension 4869
A further Update will be sent later today or early evening.
Heyward ‘Michael’ Dreher, PhD, RN, FAAN, ANEF Associate Provost & Professor of Nursing Medgar Evers College The City University of New York Bedford Building, Office 3010C Brooklyn, New York firstname.lastname@example.org<mailto:email@example.com>T: 718.270.5011
OFFICE OF THE PRESIDENT
MEDGAR EVERS COLLEGE ACADEMIC CONTINUTY PLAN FOR CORONAVIRUS (COVID-19)
As Medgar Evers College examines its academic continuity policies for unscheduled campus closures, like severe weather events, unsafe conditions on campus, and public health emergencies, the College must consider the continuation of instruction for its students. In the event of a closure for an extended period, faculty and staff have available to them various tools and resources for remote instruction to preserve academic continuity. In preparation for such an event, here are the instructional tools, resources, and guidance for your use, below.
In the event of closure:
1. Establish a plan to communicate with students. Share those plans in class, via email and Blackboard.
2. Communicate your plans to hold sessions online, if this is your instructional mode of choice.
Important Note: During a campus closure, students should not be asked or required to participate in other campus activities (rehearsals, practice, etc.)
Tools to Support Instructional Continuity
Blackboard is a Medgar Evers College Learning Management System (LMS) (tool) that allows faculty to add resources for students to access online and facilitate synchronous (through Blackboard Collaborate) and asynchronous communications. This portion of the Blackboard training covers adding your learning materials (files) and associated content in your Blackboard course.
Echo360 Universal Capture
Echo360 Universal Capture is a lecture capture and active learning platform solution that helps instructors capture classroom lectures, screencasts from any device on campus, at home, or anywhere, anytime. The video of the captured content can be shared via internet login in your Echo360 classroom, weblink, or via email.
Please complete the form at the link below to register your course in Echo360.
STEP 1. Register your course! Once completed, you will receive a registration email. (See “Register Your Account and Log In”)
STEP 2. Register Your Account and Log In
CUNY DropBox is available to all active CUNY students, faculty and administrative staff. DropBox can be used to store and access files from different devices, share files, and collaborate on content.
Camscanner is a mobile scanning tool that allows anywhere and anytime, scan, save, archive, and upload of instructional materials. It is a free download for iPhone and Android. It provides the instructors with a means of reproducing leaning materials e.g. textbook content, to a digital format at their leisure. Materials that are scanned with Camscanner can be imported to Echo360 to be used as instructional content. It can also be saved in your Dropbox account for future use and be accessed anytime, anywhere.
For more information, please email us ator call (718) 270-6401
SUNY Nassau Community College
Dear Students, Faculty and Staff,
I am writing to update you on the College’s efforts to monitor and respond to the ever-evolving COVID-19 virus. I want to assure you that the health and safety of the NCC community is our first priority.
We have been in close communication with our County and State officials and given the Governor’s announcement yesterday we have pivoted our response plan. Please review the Governor’s announcement and understand this action is focused on resource acquisition and allocation. At this time, we have not been provided with any State or County guidance to cancel mass events.
Our Executive and Incident Command Teams are engaged in extensive contingency planning efforts to decrease the likelihood of an incident on campus and ensure business and educational continuity in the event the campus is closed. We are committed to making sure our students are able to complete their Spring semester without any disruption.
Faculty should expect to receive a communication from the Office of Academic Affairs in the coming days detailing the Instructional Continuity Plan should on-campus learning be disrupted.
In addition, based on the updated cleaning guidelines from the CDC, our custodial staff has enhanced cleaning protocols to include more frequent wipe downs of surfaces in public areas and our hundreds of hand sanitizers throughout the campus are continuously monitored to ensure they are filled. These hand sanitizing stations are primarily located at the entrances and exits of all buildings on campus and in large public areas. We encourage you to use them often.
We recognize that this can be a stressful time and we encourage the whole NCC community to take the proper steps to safeguard your personal health. First and foremost, if you are not feeling well we strongly encourage you to stay home.
As a reminder these are the steps that everyone can take to help prevent the spread of any illness.
· It is currently flu and respiratory disease season, and it is recommended to get a flu vaccine if not medically contraindicated and you have not already done so
· Washing your hands with soap and water often for at least 20 seconds, or use an alcohol-based hand sanitizer where soap and water are not available
· Avoid touching your eyes, nose, and mouth prior to washing your hands
· Avoid close contact with people who are sick
· Cover your cough or sneeze
· Clean or disinfect frequently touched objects and surfaces
We encourage you to continue to check the College’s COVID-19 website here for updates, health recommendations, the latest answers to FAQs and additional resources.
We appreciate everyone’s understanding and resiliency as this is a rapidly evolving situation. We will continue to monitor the situation closely, as the health and safety of the NCC community is of paramount importance to us.
Jermaine F. Williams, Ed.D.
President – Nassau Community College
|CUNY Queens College
We understand that the coronavirus outbreak has raised understandable concerns around the campus. A number of faculty members have reached out with concerns about COVID19 and asked whether faculty can convert courses or assignments to be done online as a response. NYSED guidance just issued to CUNY (https://www.cuny.edu/wp-content/uploads/sites/4/page-assets/coronavirus/NYSED-Coronavirus-Guidance-Colleges-and-Universities.pdf) gives permission to do so for Spring 2020, but only in the event of emergency or campus closure.
I encourage you to develop contingency plans now, in consultation with your chair, so that if the need arises, we are able to ensure that students’ education is not interrupted. Our Center for Teaching and Learning can serve as a resource to assist in your planning. They are compiling useful suggestions here: http://ctl.qc.cuny.edu/back-up-plans-for-course-interruption/, and will be conducting workshops that you can attend to learn about putting course materials online, conducting online discussions, making up online assignments, etc. Check the CTL calendar for a list of scheduled workshops: http://ctl.qc.cuny.edu/events/.
If you are experienced at teaching online and are willing to serve as a resource, please complete this form: https://forms.gle/KSBDTcHBz9JJ8GdT7. CTL Director Michelle Fraboni is forming a team of faculty experts.
If you are unable to come to class now for medical reasons or because of concerns about exposure, please contact the campus health services office at 718-997-2760 or email firstname.lastname@example.org, and also contact HR to provide documentation. Once we are notified by HR, we will work with you to arrange alternate delivery of the class.
If a student informs you about possible COVID19 concerns, please have them contact the campus health services office at 718-997-2760 or email email@example.com and report this to your chair and dean, so that we can arrange the appropriate notifications and accommodations. CUNY has asked faculty and staff to be prepared to accommodate affected students to the greatest reasonable extent, including, but not limited to, facilitating enrollment after the deadline, fast-tracking academic advising, permitting make-up exams, and extending due dates of final assignments and projects. As we learn about students who have been asked to self-quarantine, we will inform the instructors. To protect privacy rights, student information should not be shared in the classroom unless you are specifically asked to make an announcement.
Finally, the page https://www.qc.cuny.edu/StudentLife/services/health/Pages/Coronavirus.aspx is a useful source of information that will be frequently updated.
Please feel free to reach out with any questions or concerns
Elizabeth Field Hendrey
Provost and Vice President for Academic Affairs
Queens College CUNY
PSC Letter from Barbara Bowen to CUNY
March 9, 2020
Barbara Bowen, PhD
Professional Staff Congress/
CUNY61 Broadway, 15th Floor
New York, NY 10006
Dear Professor Bowen:
As we all know, the recent events concerning the outbreak and the spread of the Coronavirus in the State of New York have singularly focused CUNY leadership on how best to ensure the health, welfare and safety of all of our faculty, staff and students. Notwithstanding the rapid and ever changing pace of information developing each day around the circumstances of the Coronavirus, the University has been proceeding methodically to share information and implement the recommended CDC and DOH guidance as it is received. As you point out in your letter, I have directed the establishment of a Coronavirus task force under the leadership of Executive Vice Chancellor and Chief Operating Officer Hector Batista. Among others, Ayman El-Mohandes, Dean of the CUNY School of Public Health, is on the task force and available as a resource. You also indicate your awareness with the University’s creation of a website containing relevant information about Coronavirus and links to appropriate guidance. We are using this website as our primary method of communicating to our internal and external constituencies, as circumstances and protocols may be subject to a rapidly changing environment. In addition, we continue to respond to and provide guidance to our campus presidents and personnel either directly through the Chancellor’s Officer and/or through the Coronavirus task force.
Regarding your assertion that PSC executive director Debra Bell has, “since February 13 sought answers to questions about employment protocols, pay for hourly workers, hand washing facilities and other issues, but she has not received satisfactory answers,” both Vice Chancellor for Human Resources Doriane Gloria and University Director of Environmental Health, Safety and Risk Management Howard Apsan have responded to Ms. Bell pointing her to CUNY’s website which contains our most current information, and is periodically updated as new information becomes available. To date, our employment protocols have not changed except for employees who are self-quarantining consistent with CDC and DOH guidelines, to the extent that they will not have leave deducted for the self-quarantine period; this has been conveyed to Ms. Bell. Tomorrow we will forward a list of point people at each of the colleges to whom you, PSC campus leadership or your members should address location- or college- specific concerns, such as those you raise in your letter about sinks having no water or restrooms without soap, as well as local cleaning concerns, and concerns about individual employees. Central Office is working with the colleges to assist them in procuring adequate supplies. We continue to interface with our vendors and colleges in an effort to insure that they are taking appropriate action, which is including deep cleaning in certain instances.
We appreciate the suggestions in your letter, and while many of the items you raise are presently under discussion at the highest levels of CUNY, we are being guided by the CDC and DOH guidance and discussions with the State and City of New York. At this time, other than the information available on our website, staff and employees — other than those directed to act in a particular way based on the posted information — should continue to work, as they have been and will be paid accordingly. We are constantly updating our CUNY website as we receive new information, and we are preparing FAQ’s for our Human Resources Directors across our campuses which summarize the work we have already been doing.
Regarding questions such as adjunct and part-time faculty being paid in the event classes are cancelled or rescheduled, it is premature to make any decisions in that regard and any decisions that CUNY contemplates making will be done in consultation with the State and City of New York; where necessary we will bargain with our unions regarding changes to employment protocols. Thus while you raise many issues, we are dealing with them in due course, as circumstances arise; many of the answers you seek are in the process of development and will be done so in the context of our emergency planning and based upon external guidance as the situation evolves, and based upon consultations with the State and City of New York’s Public Health Departments.
Very truly yours,
Félix V Matos Rodríguez, PhD
Important Announcements to JJC Faculty and Staff
[IMPORTANT-ANNOUNCEMENTS@LISTSERVER.JJAY.CUNY.EDU] on behalf of
|CUNY John Jay College of Criminal
Justice shut down
March 10, 2020
TO: The John Jay College Community
RE: Coronavirus Update - College is Closed Tomorrow, Wednesday March 11
I am writing to inform you that we learned late today that a member of our John Jay community has tested positive for the coronavirus. The student is safely at home recovering under medical guidance, and our thoughts are with her and her family for a speedy recovery. Because the student was on campus only Thursday evening for one class last week and did not develop symptoms until Saturday, we have been advised by State health officials that the risk to our community is low. However, out of an abundance of caution, the school will be closed tomorrow, Wednesday, March 11.
We will use the day tomorrow to consult further with public health and state and city officials. We will contact directly the other students in her class and their instructor to make them aware and answer any questions they may have. In the meantime, all on-campus classes are suspended tomorrow, but any fully online courses will proceed as scheduled. Unless otherwise notified, all students, faculty, staff, and visitors should not come to any of the College’s campus buildings tomorrow, March 11.
What You Should Know Now
If You’re Sick: As always, if you feel sick, please contact your health provider. If you feel you can’t afford or are otherwise unable to seek care, please call 311. You should know that hospital staff cannot ask you about your immigration status or deny you care based on your ability to pay. If you come into contact with someone who is known to have been exposed to the coronavirus or just tested positive, please contact Malaine Clarke at 212-621-4101 or firstname.lastname@example.org.
Cleaning & Disinfecting Campus: Because we have been proactive in our efforts to minimize risk to our community from this virus, by coincidence, the Facilities Department dispatched additional staff to perform a thorough cleaning of the campus on Sunday, March 7. This was in addition to our practice of routine environmental cleaning for all restrooms and high-touch surfaces in common areas during the week.
Prepare for Remote Classes: Faculty should spend the day tomorrow preparing for the event that their courses may need to be moved online for distance learning. Faculty can review the resources that have been shared and posted on the College website to assist with the process of translating their courses to distance learning. The Department of Online Education and Support and the Teaching and Learning Center will also continue to post resources here.
During these uncertain times, I am grateful for the care and concern
that you have shown for your fellow community members, as well as to
those who are the most vulnerable among us and in our communities. At a
time like this, we are truly one community where everyone is committed
to working together and taking care of each other.
Karol V. Mason
Guidance on the Use of Sick Days and Working Remotely
1) If classes are moved online, how do we guarantee students without either internet access or computers will be able to complete their coursework? If those resources cannot be provided to students, what alternative means of instruction and evaluation besides going online will faculty have to offer? What will be the status for such students without access? Incompletes? Withdrawals? Refunds?
2) If classes are moved online, how will faculty not adept at using Blackboard or other instructional technologies be trained in time to ensure a smooth transition from face-to-face to online format?
3) Can faculty be forced to work from home? Is there a potential contractual issue here?
4) What happens if the college remains open, but a faculty member falls ill and there is no one available to fill in?
5) What happens if the college remains open but students, worried about potential infection, decide to stop attending classes? Do those students fail? Are they offered incompletes? Are faculty still required to come to campus?
6) What provisions are being made for adjunct faculty who may find their workload significantly increased by a move from face-to-face to online format? Will they be compensated for this additional work?
7) What provisions are being made to protect the college's custodial staff? They are responsible for cleaning bathrooms and other public areas where they may face increased risk of infection. Will they be provided appropriate protective gear? Will they still be paid if they fall ill and cannot come to work?
8) If the college is closed and a faculty member becomes ill and is quarantined, who teaches their classes?
9) Are vulnerable faculty being explicitly offered accommodations to teach online?
10) If a campus is "closed" or classes do not meet in the classrooms what does that mean? What operations will remain active on campus? Will there still be IT support and CETL support and other support staff for faculty who have gone online? Can faculty still go to their offices for the information they need for classes and for access to their computers to conduct online operations in support of instruction?
11) Will faculty be given instruction as to how to safeguard information they may be moving online or moving from their offices to computers and systems not within the CUNY firewalls and protections?
Is there any way the campus community could receive some clarity on these questions? If the college were to close suddenly, it seems that a plan of some kind would be helpful to students, faculty, and staff.