Budget and Resource Planning

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Mission Statement

To promote fiscal responsibility by providing technical help and analysis in planning, administering, and monitoring the budget, thereby aiding the college in its mission of teaching and service and achieving student success.

What We Do

The Budget and Resource Planning Office provide budgetary planning and control to ensure effective and efficient use of financial resources. The Office is responsible for the development of the Tax Levy operating budget. The Office is committed to expecting needs, providing guidance, and efficient and accurate budgetary information to all departments.

 

Responsibilities

  • Administers the budgetary operations of the college.
  • Prepare the annual budget and Four Year Financial Plan
  • Perform comprehensive budgetary analysis to facilitate financial decision making and resource allocation strategies.
  • Monitor and report on Personnel Services and Other Than Personnel Services transactions.

Budget Development

Goals

  • The Budget needs to reflect QCC goals and strategic priorities.
  • Maintain a balanced budget that supports QCC’s long-term sustainability by balancing revenue and expenditure.
  • Maintain transparency in financial planning and reporting, fostering trust and accountability among stakeholders.
  • Creates flexibility and collaboration with all Departments.

Budget Development Calendar - OTPS

illustration of budget office looking at different OTPS data

February-March

The Budget Office begins the process of preparing college wide Tax Levy budget request templates for OTPS, NTA and CAs.

departmental budget planning

March-April

Budget request forms are forwarded to the departments. Departments are requested to identify their regular, recurring, and one-time OTPS needs.

Budget requests are returned to the Budget Office

May

Budget requests are returned to the Budget Office; the Budget Office gathers input from Department Liaisons to establish draft budgets for departments. Summary reports are prepared and reviewed by the VP F&A.

Projected budgets are reviewed and are presented to Cabinet for review and approval

June

Projected budgets are reviewed and are presented to Cabinet for review and approval.

Initial budgets are issued to Departments.

July 1st

Initial budgets are issued to Departments. The departments are provided with a detailed budget to allow them to enter requisitions.

iverse team of five professionals collaborating on CUNYFIRST initial budget upload

After July 1st

An initial upload to CUNYFIRST is required to allow the departments. This upload is based on the descriptions the departments provided in their original request. Any post plan adjustments requires approval.