What you need to know if you are thinking of serving on a Committee of the Academic Senate

If you are thinking of serving on a committee of the Academic Senate then you need some information to consider in making your decision to volunteer. Below is the list of the Committee and what they do and when they have been meeting so that you can make arrangements to attend the meetings. Academic Department Chairperson should be informed of your being elected to serve on a committee so that you will not receive a teaching schedule that would interfere with your serving on the committee.

Standing Committees of the Academic Senate (number of faculty on committee) (information found on this page /governance/academicSenate/committees.html )

The Academic Senate has a number of standing committees and faculty and students serve on them. They are quite valuable to the operation of the College and are influential in shaping practices and policies of the College. Service in the Academic Senate and on its Standing Committees is considered an important contribution to the College, as college service, which is an important part of the personnel review process for reappointment, tenure and promotion. However, just volunteering and being elected to a Committee is not enough to be considered as actual service in this regard; the contributions actually made to the committee are the basis for evaluation.

The agenda, minutes, and reports of all committees are now placed in the archives (print and digital) of the College. They report on the actual work being done in service to the college and to further the development of the College.

Senate Committee Meeting Times

There was once a tradition whereby all senate committees met on Tuesday afternoons.  That is still recommended if at all possible.  If a set meeting time is established then faculty wishing to serve on that committee can have their teaching schedules set to avoid a conflict and in support of their attending committee meetings.  The Academic Senate itself meets on the second Tuesday of each month of the academic year at 3pm.  Committees might want to meet before or after that time or even at the same time understanding that committee members might need to attend the Senate itself when it does meet.  In the listing below are the times the committees have been meeting. Some committees have a fixed time that has been observed for decades: Committees on Curriculum, and Course and Standing, and Admissions.

Senate Committee Membership

The Academic Senate elects members of the Standing and Special Committees of the Senate at the April meeting of the Senate each year.  Members presently serve one year terms and they can be nominated and reelected any number of times but the Committee on Committees attempts to observe a set of protocols that allows for service over three consecutive years.  Exceptions are made for a number of reasons including: continuity of the committee, multiple year projects, and preparation of a new chairperson. Each committee has two designees (without vote) appointed one each by the College President and the Steering Committee of the Academic Senate.

Senate Committee Operations

The committees have their charges set out in the bylaws and they receive further instruction on what they are expected to be doing from the Steering Committee of the Academic Senate. In addition, the President has a designee on each committee who may communicate items that the administration wishes the committee to address. The committees meet as needed to fulfill their charges.  Some meet nearly every week while others meet once a month or less. They meet in locations they determine and at times most facilitating attendance. 

Standing Committees of the Senate can submit proposals for adoption by the Academic Senate through the Steering Committee that sets each agenda for regular meetings of the Senate.

Nominations for Committee Service

The Committee on Committees (COC) receives nomination forms or forms with which faculty request service on a particular committee or their preferences for service relate to several committees. The Committee on Committees receives all such nominations and proceeds to produce a slate of nominees for each committee to be voted upon at the Academic Senate in April.  The COC consults with the current chairs of all committees and with the Steering Committee in an attempt to nominate faculty who are well suited for service on particular committees due to their experience and prior service.  Also considered are the rank and seniority of the faculty and in the case of many committees a balance on committees in relation to academic disciplines and academic programs.

At the April meeting of the Academic Senate there can be additional nominees, self nominated or otherwise.  The record does show that in almost all cases the Academic Senate votes to accept the entire slate as proposed by the COC.

Steering Committee (3)

Committee TitleSlotsChargesFrequency and Time of MeetingConcerns and special considerations that you need to know

Steering
Committee
(3)

 3

The Steering Committee of the Academic Senate shall represent the interest of and uphold the policies adopted by the Academic Senate when it is not in session. It shall report to the Senate, at its next regular meeting, such College actions that may have been implemented while the Academic Senate was not in session. If such action requires the immediate establishment of new policy, a special meeting of the Academic Senate shall be called.

Weekly-Tuesday afternoons

Monthly with President/Provost

Semesterly with Committee Chairpersons

Frequently with Senate constituencies

Elected positions.  Must be a member of the Senate.

Committee On Committees (9)

Committee TitleSlotsChargesFrequency and Time of MeetingConcerns and special considerations that you need to know

Committee On Committees (9)

9

Prepare a list of committees, their structures and functions for adoption by the Academic Senate.

Present to the Senate a slate of all nominations to standing committees, including those nominated by petition.

Fill all vacancies on standing committees other than the Committee on Committees which occur between annual elections and report all such actions to the Senate at the meeting immediately following such action.

Conduct the election of members at large to the Academic Senate as provided hereinafter.

Conduct any other election as requested by the Steering Committee or the Faculty Executive Committee.

Review and report on the operations of all of the committees of the Academic Senate.

Advise and provide assistance to committees in the mechanics of committee operations.

Designate a member(s) of the Committee on Committees as liaison(s) with Academic Senate committees.

Receive and report on suggestions to establish or terminate committees of the Academic Senate

Several times in Fall

Weekly in Spring

Positions filled by direct election at the Senate. 

Academic Development / Elective Academic Programs (5)

Committee TitleSlotsChargesFrequency and Time of MeetingConcerns and special considerations that you need to know

Academic
Development/Elective
Academic
Programs
(5)

9

Arrange for the presentation of lectures, seminars, workshops, and exhibits to specifically include effectiveness of instruction.

Review, evaluate, and report to the Academic Senate on the system of student evaluation of faculty.

Consult with the departments concerned, regarding specific programs being planned.

Consult with the Director of External Affairs, the Director of the Performing Arts Center and the Vice President of Institutional Advancement regarding scheduling of events.

Oversee and promote activities beneficial to elective programs such as the CUNY – BA/BS, International Studies, and Honors programs.

 

 

Admissions (5)

Committee TitleSlotsChargesFrequency and Time of MeetingConcerns and special considerations that you need to know

Admissions (5)

6

Formulate and recommend to the Academic Senate matriculation standards governing entrance of students to the various curricula and programs at Queensborough Community College.

Formulate and recommend to the Academic Senate matriculation standards governing re-entrance of students to the various curricula and programs at Queensborough Community College.

Consider appeals for matriculation and make decisions in accordance with Board of Trustees policies.

Monthly, semi-monthly on occasion when needed

1 or 2 summer meetings if necessary

 

Assessment and Institutional Effectiveness (7)

Committee TitleSlotsChargesFrequency and Time of MeetingConcerns and special considerations that you need to know

Assessment and Institutional Effectiveness (7)

12

Receive and review summary reports describing initiatives to assess student learning from academic departments, academies, and academic programs of the college;

Receive and review documents relating to assessments of institutional effectiveness from all non-academic units of the college;

Make annual reports of progress in assessment of data collection, including:

The receipt of assessment reports from each department/unit of the college;

Courses/college units assessed from each department;

Summary of Assessment data gathered from assessments;

Any departmental conclusions drawn and/or actions taken as a result.

Review assessment procedures the College undertakes and make recommendations concerning these assessment initiatives to the Academic Senate, in support of principles of shared governance, academic freedom and transparency.

First Wednesday of each month at 4:00pm

 

Awards & Scholarships (3)

Committee TitleSlotsChargesFrequency and Time of MeetingConcerns and special considerations that you need to know

Awards & Scholarships (3)

6

Evaluate and recommend to the Academic Senate criteria and selection procedures for recipients of awards and scholarships.

Select and recommend to the Academic Senate recipients for College awards and scholarships for all currently enrolled students and mid-year graduates.

Assist departments and coordinate administration of awards and scholarships.

Receive data on all awards and scholarships granted in the College and report the data to the Academic Senate.

1-2 times during the fall semester and 2-3 times during the spring semester. Meetings are usually during club hours on Wednesdays. Bulk applications (>100) are reviewed by individual committee members on their own time, prior to face-to-face meetings.

 

Bylaws (5)

Committee TitleSlotsChargesFrequency and Time of MeetingConcerns and special considerations that you need to know

Bylaws (5)

6

Consider and recommend to the Academic Senate new bylaws and amendments to the Bylaws of the Academic Senate.

Consider and recommend to the Academic Senate new bylaws and amendments to the existing Bylaws of the Board of Trustees.

Consider and inform the Academic Senate of changes in the Bylaws of the Board of Trustees.

Advise the Academic Senate regarding the application of the Bylaws.

Upon the request of the Executive Committee of the Faculty, consider and recommend to the faculty new bylaws and amendments to the Bylaws of the Faculty.

Several times a year

 

Ceremonial Occasions (3)

Committee TitleSlotsChargesFrequency and Time of MeetingConcerns and special considerations that you need to know

Ceremonial
Occasions
(3)

0

Being eliminated

------------

 

Computer Resources (7)

Committee TitleSlotsChargesFrequency and Time of MeetingConcerns and special considerations that you need to know

Computer
Resources
(7)

9

Report to the Academic Senate on the developments, problems and policies related to all computer resources and computer related activities at the College (i.e. registration, faculty research, library, use of local and remote computers, educational uses, etc.)

Make recommendations to the Academic Senate on matters involving the present and future utilization of these resources and related policies.

Survey and inform the College community about utilization and new developments related to computer technology at the College (i.e. committee newsletter, web site, etc.).

Act as a general advisory group on computer resources, training, academic web site and general educational use of technology.

Provide liaison members to committees concerned with computer and information technology.

Generally six times per year; Day and time varies based on members’ schedules

 

Continuing Education (3)

Committee TitleSlotsChargesFrequency and Time of MeetingConcerns and special considerations that you need to know

Continuing
Education
(3)

6

Report and recommend to the Academic Senate on services and facilities available to the Continuing Education programs.

Serve as a mechanism for articulation between the Continuing Education instructional staff and students, and the Academic Senate.

Consider and evaluate proposals received from faculty, students, and the community regarding policies pertaining to Continuing Education.

Recommend to the Director of Continuing Education proposals and policies which would enhance the operation of the Continuing Education Program.

Wednesday afternoons usually 1-2 times/semester

 

Course & Standing (9)

Course & Standing (9)

9

Formulate and recommend to the Academic Senate policies pertaining to the academic standards of Queensborough Community College including scholastic requirements for graduation, retention standards, probationary limits, and the grading system.

Consider individual student appeals, interpret, and in some cases, waive existing College policies.

Friday mornings

 

Curriculum (7)

Committee TitleSlotsChargesFrequency and Time of MeetingConcerns and special considerations that you need to know

Curriculum (7)

12

To ensure that programs and courses developed by the departments conform to all guidelines and policies within and without the College, are coherent and consistent with the goals of the originating department, and will lead to the academic and professional growth of the student.

 

Every week Tuesdays from 2-4pm

Tenured Associate or Full Professors preferred due to potential for pressures on the newer faculty

eLearning (7)

Committee TitleSlotsChargesFrequency and Time of MeetingConcerns and special considerations that you need to know

eLearning (7)

9

Serve as advisory body and Report and make recommendations to the Academic Senate on all matters related to Distance Education, in particular, concerning policies and procedures related to the development of, support for and offering of programs, degrees and classes;

Work on the assessment process and criteria related to the Distance Education program of the College and report findings to the Academic Senate;

Meets every second Thursday of the month

M-362 at 2:45PM

Members should have experience with distance learning in hybrid or fully online form.

Environment, Quality of Life, and Disability Issues (5)

Committee TitleSlotsChargesFrequency and Time of MeetingConcerns and special considerations that you need to know

Environment, Quality of Life, and Disability Issues (5)

9

Through a process that involves the administration, formulate and recommend to the Academic Senate policies and practices pertaining to the College environment in matters of health, safety, security, maintenance and allocation of facilities;

Evaluate and report to the Academic Senate on the administrative response to problems in the College environment;

Receive all proposals concerning naming and renaming campus facilities and make appropriate recommendations to the Academic Senate;

Review and report on College Master Plan regarding facilities and the campus environment;

Review the assessment of the campus with regard to services for students with disabilities and disability issues as the assessment relates and pertains to the campus environment and campus facilities and make appropriate recommendations to the Academic Senate.

 

 

Committee on Cultural and Archival Resources (7)

Committee TitleSlotsChargesFrequency and Time of MeetingConcerns and special considerations that you need to know

Committee on Cultural and Archival Resources (7)

9

Serve as a liaison between the QCC Art Gallery, Queensborough Performing Arts Center (QPAC) and Kupferberg Holocaust Resource Center & Archives, and the campus community

Report to Academic Senate concerning activities, acquisitions, and facility updates at the QCC Art Gallery, Queensborough Performing Arts Center (QPAC), and Kupferberg Holocaust Resource Center & Archives

Recommend involvement of the campus community in the QCC Art Gallery, Queensborough Performing Arts Center (QPAC), and Kupferberg Holocaust Resource Center & Archives

Advocate for pedagogy that utilizes the resources of the QCC Art Gallery, Queensborough Performing Arts Center (QPAC), and Kupferberg Holocaust Resource Center & Archives

 

 

Library (3)

Committee TitleSlotsChargesFrequency and Time of MeetingConcerns and special considerations that you need to know

Library (3)

6

Report and recommend to the Academic Senate on matters pertaining to the Library of Queensborough Community College.

Serve as an advisory group.

Wednesdays at 12:30 p.m., generally six times per year

 

Publications (3)

Committee TitleSlotsChargesFrequency and Time of MeetingConcerns and special considerations that you need to know

Publications (3)

6

Recommend to the Academic Senate policies and procedures pertaining to College publications.

Receive information on all publications associated with the College or bearing the College name, and report this information to the Academic Senate.

Serve as an advisory group for publications associated with the College.

Serve as an editorial board for the Queensborough Community College Newsletter, Community Calendar, faculty handbooks, and other publications of this nature.

 

 

Student Activities (3)

Committee TitleSlotsChargesFrequency and Time of MeetingConcerns and special considerations that you need to know

Student Activities (3)

6

Report to the Academic Senate on policy matters relative to student activities.

Act as an advisory group to any student group seeking faculty assistance.

Assist the Director of Student Activities, other administrators, and faculty involved in student activities.

Participate in the implementation of Article VII, Section B, Part 2, of the Governance Plan which states: “The Faculty and student body shall share equally the responsibility and the power to establish, subject to the approval of the Board, more detailed rules of conduct and regulations in conformity with the general requirements of this article

We meet once a month.  Tuesday’s at 4:00 or Wednesdays at 2:00

 

Vendor Services (5)

Committee TitleSlotsChargesFrequency and Time of MeetingConcerns and special considerations that you need to know

Vendor Services (5)

6

Receive and evaluate the report of the Auxiliary Enterprise Board on vendor services and recommend to the Academic Senate on matters pertaining to the services and facilities of all vendors to the College, including the Bookstore and Food Services, on an annual basis;

Consider and evaluate suggestions and complaints regarding the service and facilities of all vendors to the College, including the Bookstore and Food Services, sending them on to the Auxiliary Enterprise Board;

Review the College’s assessment of the manner of selection of and the contractual arrangements with all vendors to the College, including the Bookstore and Food Services and make recommendations.

   

WID WAC (5)

Committee TitleSlotsChargesFrequency and Time of MeetingConcerns and special considerations that you need to know

WID WAC (5)

9

Oversee and make recommendations to the Academic Senate related to the WID/WAC program;

Review and make recommendations to the WID/WAC Director(s) concerning the WID/WAC Professional Development Program;

Consult with the Committee on Course and Standing on waiver requests from students on any writing intensive (WI) degree requirements that the Committee on Course and Standing may be called upon to decide;

Make the final decision on the designation and recertification of any course or section as WI;

Coordinate with the Curriculum Committee on issues concerning curriculum.

It should be noted that these charges are currently the subject of ongoing review and may be subject to change.

Approximately two to three times a semester, depending on case load and other issues.

Members’ schedules are taken into consideration when determining meeting times and dates.

Faculty members must have WI training and teaching experience.  Some appeals are decided over e-mail, especially during winter and summer sessions. Members must be available over e-mail during this time.



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