Guidelines for Use of Campus Facilities

Responsible Office: Vice President for Finance and Administration

PURPOSE

The intent of this statement is to provide guidelines for use of Queensborough Community College facilities and services for non-credit activities consistent with the purposes, policies, and mission of the City University of New York: teaching, research, student life and public service.

For non-credit use of facilities, Queensborough Community College will ordinarily charge non-College organizations a Facilities Rental fee and other associated costs designed to cover the extra costs of services provided by the College for such events held in College facilities or on College grounds. Examples of such costs include but are not limited to office expenses, maintenance and repair, food service, equipment replacement, damages, Public Safety, parking services, and any extraordinary administrative charges.

Generally, no facility charges will be made to Queensborough Community College departments, offices or authorized student activities for use of facilities. Charges may, however, be levied when such activities generate additional costs such as Public Safety.

POLICY

Use of Queensborough Community College facilities is intended primarily for official College departments and officially recognized faculty, staff, and student groups conducting programs consistent with the College mission and objectives. However, to further its commitment to education and public service, Queensborough Community College supports the use of College facilities by non-College organizations where such use does not infringe upon, compete, delay or conflict with the normal operation of the College. All rentals of any room, space, athletic facility, or grounds will be coordinated and recorded by the QPAC Administrative Office and are subject to the approval of the Vice President for Finance & Administration. Likewise, all reservations of any room, space, athletic facility, or grounds by College Departments will be subject to the same process and approvals as rentals. No College Facility may be utilized at any time by an outside organization without compliance with this policy.

Fees

Fees will be charged for use of College facilities in accordance with the Rental Fee Schedule established by the College. Any adjustments to the rental fee charges must be approved in advance by the Vice President for Finance & Administration.

Non-Discrimination Clause

There shall be no discriminatory practices in connection with any event because of race, color, creed, national origin, age, sex, religion, disability or sexual preference.

Indemnification

It shall be understood and agreed to by a requesting individual or organization that said individual or organization shall be solely responsible for compliance with all applicable laws, rules, orders, regulations, codes, and requirements of federal, state and local governments. In addition, the individual or organization shall indemnify and hold harmless the City University of New York, the State of New York, the City of New York and Queensborough Community College from and against any damage, fine, judgment, expense or charge suffered, imposed, assessed or incurred for any violation or occasion by any act, neglect, or omission of the organization, its servants, employees, or agents. In the event of any damage or injury to the equipment or facilities provided by the College under these guidelines caused by the negligence or improper conduct of the individual or organization, its agents or employees, the individual or organization shall cause the said damage or injury to be repaired or remedied as speedily as possible at its own cost and expense. Notwithstanding the above, if any loss is the result of negligence on the part of the College, the individual or organization shall be released of its responsibility for replacement of lost or damaged equipment or facilities.

Room Reservation Procedures

All reservations of any College facility must be initiated by completion of the QCC Facility Request Reservation Form found at:

Faculty & Staff Reserve Facility Resources page

QPAC Rental Form (used for all outside requests)

Rental Fee Schedule

All use of College Facilities by an outside organization will be subject to the approved rental fee schedule

College Facilities Available for Rent

Generally, all spaces on the College Campus will be considered for reservations and rentals, however only to the extent they do not interrupt normal College operations. Continue down the page to view a listing of all unavailable as well as frequently rented spaces.

Television & Film Production Rentals

All use of Campus facilities for television and film productions will be approve by the College Cabinet including proposed fees, college expenses and consideration of schedule impact on normal College activities. Information on use of Campus grounds or spaces for Television and Film production.

Accounting Procedures

All room rentals will be subject to the Accounting procedures and process approved by the College and can be found at: (develop link- hard copy below)

List of spaces that are rented

In General:

All spaces can be rented. Some spaces may be taken "off-line," if the requested space is a frequently used student facility, or specialized/high impact facility at risk of being compromised.

Facilities/Spaces We Do NOT Rent:

  • Shadowbox Theatre
  • Dance Studios in the Gym
  • Pool
  • H-110 and H-144 (Music Rooms/Grand Pianos)
  • Recording Studios
  • Music Rehearsal Rooms
  • Humanities Building 3rd Floor Courtyard
  • President and VP Offices
  • Payroll/Human Resources
  • Bursar
  • Security Department

Frequently Rented Facilities:

  • Performing Arts Center/Humanities Theater
  • Gym
  • Track/Field
  • Lecture Halls (M-136, S-111, S-112)
  • Nursing Lab/Hospital
  • Classrooms
  • Kupferberg Holocaust Center (KHC)
  • Student Union Upper Level
  • Studio Z

Facilities Rental Process

Queensborough Community College Facilities Rental is available for various kinds of events, including concerts, lectures, meetings, recitals, plays, graduations, pageants and etc. General public that wish to rent Queensborough Community College facilities should follow the underneath processes. Rental fees for space and various services can be found online.

Anyone interested in Facilities Rental should fill out an online rental information form

  • When Queensborough Community College Facilities Rental received the online application, it will evaluate the request. Once an organization had been vetted and dates cleared with the Administration, a contract will be issued.
  • Total price will be calculated based on the Facilities Rental's rental fee information online at Queensborough Community College's (QCC) website and the renter's need on space, length of time and services.
  • The renter has two weeks to review and return a signed contract along with $1,000 deposit.
  • The balance of the entire invoice is due one month prior to the date of the event.

Campus Cultural Centers

Kupferberg Holocaust CenterOpens in a new window
Kupferberg Holocaust Resource Center and ArchivesOpens in a new window

Using the lessons of the Holocaust to educate current and future generations about the ramifications of unbridled prejudice, racism and stereotyping.

Queensborough Performing Arts CenterOpens in a new window
QPAC: Performing Arts CenterOpens in a new window

QPAC is an invaluable entertainment company in this region with a growing national reputation. The arts at QPAC continues to play a vital role in transforming lives and building stronger communities.

Queensborough Art GalleryOpens in a new window
QCC Art GalleryOpens in a new window

The QCC Art Gallery of the City University of New York is a vital educational and cultural resource for Queensborough Community College, the Borough of Queens and the surrounding communities.