Career Services Internship Opportunities

Administrative Assistant

Description: The Administrative Assistant helps support the day-to-day operation of the office. Primary duties and Responsibilities: Reporting to the executive director, the Administrative Assistant will perform a wide range of duties including some or all of the following: • Answer general phone inquires with a professional and courteous manner; deals with inquiries and directs calls appropriately. • Use computer word processing, spreadsheets to prepare reports, memos documents. • Purchase, receive and store the office supplies ensuring that basic supplies are available. • Make travel, meeting and other arrangements for staff. • Update and ensure the accuracy of the organization's databases. • Greets guests, ensures they are comfortable while advising staff that guests are waiting. • Handles communication by telephone fax and mail. • Responsible for photocopying and filing systems. • Records minutes of meetings as requested by Executive Director, distributes and files. • Participates in maintaining a binder and electronic file of current administrative procedures; • Provides database entry and back-up, and archives relevant files. • Provides administrative support as directed. • Others tasks as required for smooth and efficient running of office work. Provide Board support • With the Executive Director, prepare meeting agendas and supporting material for distribution • Ensure the timely distribution of material to the Board • Support the Board with meeting, travel and other arrangements • Draft minutes of Board meetings for review by the Executive Director • Create action list for management staff from board meetings

Salary Unknown
Type of Opportunity Internship
Location Jamaica, NY
Degree Wanted Any
Field of Study Any, Business, Marketing, Management, Liberal Arts and Sciences
Field of Study
Special Skills & Requirements Required Skills: • Sense of humor. • High School diploma. • Self-directed, results-oriented and service focused. • Basic skills in managing a project from start to finish. • Proficiency in using computers for word processing, spreadsheets, bookkeeping, email, internet searches. • Basic knowledge of office equipment including computer, fax machine, voicemail, copy machine.
Company Name Life Light Street Productions
Contact: Ayanna M. Cole
Address: 89-64 163rd Street, 4th floor, Jamaica, NY 11432
Phone: 718-523-6868 ext. 271
About the Company:
How To Apply: Send your resume and cover letter to


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