The Governance Plan
The Governance Plan of the College takes precedence
over the Bylaws of the Board of Trustees, the Bylaws of the Faculty, and the Bylaws of the Academic Senate of
Queensborough Community College, and all other bylaws, procedures, and
regulations of Queensborough Community College. The Governance Plan was
ratified by Queensborough Community College in March 1976 and by the Board of
Trustees of The City University of New York in November 1976.
Governance of Queensborough Community College is the concern of all its
members. All its constituencies — students, faculty, alumni, and
administration — contribute to the maintenance and development of the
College. Each has its own particular and mutual areas of concern.
Because each constituency has the right to concern itself in areas that are its responsibility, this document sets forth the organization of the various bodies within the College, and guarantees their autonomy on matters within their jurisdiction. Because the constituencies are interrelated, and because all must participate in the well-being of the College as a whole, this Governance document also provides for the organization of an Academic Senate which shall include students, faculty, alumni, and administrators, which shall be the voice of the academic community of Queensborough Community College in all matters affecting the welfare of the institution.
Academic Senate shall be composed of faculty, student, alumni, and
administrative representatives with full privileges and vote, and shall
include: the President and five (5) administrators selected by him annually;
eight (8) officers of Student Government, designated by virtue of office —
seven (7) by the Day Student Government and one (1) by the Evening Student
Government; one (1) alumni representative, to be selected annually in a manner
prescribed by the Alumni Association.
faculty senators shall be elected in April for three years and shall consist
of the following: forty-one (41) faculty at large, elected by those who have
been granted faculty rank, and shall not include members of the
administration. The chairperson of each department shall also serve as a
faculty senator. If a chairperson wishes to decline the office of senator, the
department shall elect another representative to the Academic Senate. No more
than five (5) faculty members totally shall be permitted to be from any one
department. Two full-time CLT’s shall be elected at large by the full-time
CLT’s to serve with vote. One adjunct shall be elected at large by the
adjuncts to serve with vote.
The Academic Senate shall elect a chairperson, a vice-chairperson, and
a secretary of the Academic Senate, from among the elected members of the
Senate, for a one-year term. These three elected members of the Academic
Senate shall constitute a Steering Committee of the Senate. The Academic
Senate shall also elect a member of the Senate to serve as Parliamentarian.
The Steering Committee of the Academic Senate shall represent the
interest of and uphold the policies adopted by the Academic Senate when it is
not in session. It shall report to the Senate, at its next regular meeting,
such College actions that may have been implemented while the Academic Senate
was not in session. If such action requires the immediate establishment of new
policy, a special meeting of the Academic Senate shall be called.
The President shall preside over regular meetings of the Academic
Senate, or, in the President’s absence, the chairperson of the Steering
Committee shall preside. The Steering Committee shall prepare the agenda after
discussions with the President. The President and the chairperson of the
Steering Committee, or their designees, shall be ex officio members, without
vote, on all standing committees. The President shall open the special
meeting. The first item on the agenda shall be the election of the chairperson
for that meeting by the members of the Academic Senate.
The agenda of each Academic Senate meeting shall include a report by
the President or a designee concerning matters of college and university
(a) The Academic Senate may establish such
standing and ad hoc committees as it determines. Each committee shall elect
its own chairperson, secretary, and such other officers as may be appropriate.
(b) There shall be a Committee on Committees elected by the
Academic Senate to draw up a proposed list of Committees to be presented for
adoption to the Academic Senate. This Committee shall also be responsible for
the nominations and elections to such Committees as established by the Senate.
However, nominations and elections for the Steering Committee of the Senate
and for the Committee on Committees shall be conducted directly from the floor
at the duly convened May meeting of the Senate.
(c) There shall be one student, designated by Student Government
from among the student members of the committee, to represent each of the
committees on which there is student participation. He/she may attend meetings
of the Academic Senate, and shall have speaking privileges without vote when
his/her committee report is under discussion.
(d) Student representation on the list of committees shall be
proposed to the Academic Senate by the Committee on Committees with the
following specifications: that there be one-third student membership on the
Curriculum and Course and Standing Committees. Student representation on the
Course and Standing Committee shall vote only on policy matters.
Through its Steering and Standing Committees, the Academic
Senate shall have the power to request and receive information appropriate to
or necessary for the performance of its duties, from the President and members
of the administration, from students and student organizations, and such other
sources as may be appropriate. It may address communications to the Board of
Trustees by the President in some document whether it be a Chancellor’s
Report or some other report in which the vote must be recorded. The Academic
Senate shall be the voice of the academic community of Queensborough Community
College of The City University of New York in all matters which shall
appropriately be brought before it, including:
Intercollegiate athletics and cultural, fine and performing arts
Educational objectives of the College.
The establishment and location of new units of the College.
The formulation of the policy relating to the admission and retention
of students, subject to the guidelines of the Board of Trustees, and
curriculum, awarding of college credits, and granting of degrees. In granting
of degrees student members of the Senate shall not vote.
The recommendation of search and evaluation procedures.
Such other areas as affect the welfare of the institution.
President shall inform and discuss with the Academic Senate or with the
Steering Committee when the Senate is not in session, prior to his
recommendation to the Board of Trustees on all college-wide matters which fall
within the purview of the Academic Senate where his recommendations will be in
disagreement with the vote of the Academic Senate and in areas that could not
have been presented to the Academic Senate because of the necessity of meeting
Academic Senate shall meet regularly at least five (5) times each semester.
Special meetings shall be called by the President, the chairperson of the
Academic Senate, on the written request of any eight (8) senators, or by
written petition from 100 faculty members who are eligible to vote for the
academic senators. A quorum shall be a majority of the members of the Academic
Senate. The chairperson of the Steering Committee or his designee shall
preside at special meetings of this body.
Academic Senate may adopt its own bylaws consistent with this Governance
document. (Until such bylaws are drafted, the present Bylaws of the Faculty
Council shall be the bylaws of the Academic Senate except where otherwise
provided in this Governance plan. Such new bylaws must be drafted and adopted
within two months of the first meeting of the Academic Senate.)
For the purposes of implementing the new charter of Governance and the
rights and responsibilities granted therein, lecturers (full-time),
instructors, and the persons in registrar series who have received notice of
appointment on an annual salary basis for a third or later year of continuous
full-time service and all individuals in professorial titles who do not hold
administrative positions shall have the right to vote for faculty
representatives to the Academic Senate and to serve as faculty senators.
All full-time college laboratory technicians shall be permitted to vote
for two (2) CLT representatives to the Academic Senate.
Adjunct CLT’s shall elect one representative from among their number
who shall cast one vote in the election of the two full-time CLT
representatives to the Academic Senate and any other college-wide positions to
which CLT’s are elected. For purposes of this document adjunct CLTs shall be
defined as any person who is employed part-time as a CLT and who does not
otherwise have voting rights as described in the appropriate sections of this
Adjuncts shall be permitted to vote for one (1) adjunct representative
to the Academic Senate upon receipt of the fifth continuous notice of
Persons having received notice of nonreappointment shall not have the
right to vote for representatives to the Academic Senate or in the Academic
Senate upon immediate receipt of such notice. Persons who have submitted a
resignation shall not have the right to vote for representatives of the
Academic Senate or in the Academic Senate immediately upon receipt of such
6. Persons on leave shall retain the right to vote for representatives to the Academic Senate but shall not serve in the Academic Senate during the period of their leave.
faculty shall be defined as those persons holding professorial titles; and
lecturers (full-time), instructors, persons in the registrar series, college
laboratory technicians (full-time), who have received notice of appointment on
an annual salary basis for a third or later year of continuous full-time
faculty shall meet at least once each semester. Special meetings shall be
called by the President, the chairperson of the Faculty Executive Committee,
or on the written request of fifty (50) faculty members.
The faculty shall elect a chairperson and six (6) other members of an
Executive Committee for a three-year term. The committee shall designate one
of its members to be secretary, and another to be treasurer of the faculty.
The faculty shall also elect one of its members to serve as parliamentarian.
The Faculty Executive Committee shall prepare the agenda for faculty
meetings after discussion with the President. The chairperson of the Faculty
Executive Committee shall preside at meetings of the faculty.
3. The Faculty Executive Committee shall propose to the faculty for its approval such standing and ad hoc committees as they deem necessary and the membership thereof.
The President shall meet regularly with the Faculty Executive Committee
to discuss items of concern to the faculty.
OF THE FACULTY
The faculty shall be responsible for the academic status, role, rights,
obligations, and freedoms of the faculty, and such other matters that may
affect the welfare of the faculty consistent with this document. The faculty
through its Executive Committee may address communications to the Board of
Trustees by the President in some document whether it be a Chancellor’s
Report or some other report in which the vote must be recorded.
Review of Academic Senate Actions
The Faculty shall have the right to review any action of the Academic
Senate. A special meeting shall be called by a petition of at least ten per
cent of the faculty to discuss the issues involved. A majority of those
present can initiate a referendum to be held no later than four weeks after
the general meeting. If the majority vote is against a referendum, one may
still be called by a second petition of one-third of the faculty. The actions
of the Academic Senate shall be nullified by a two-thirds vote of the faculty
voting by written poll (provided at least fifty  percent of the total
faculty casts ballots).
Initiation of Academic Senate Agenda Items
The faculty may initiate policy, bylaws, or regulations for
consideration by the Academic Senate either by a simple majority of a faculty
meeting or by a petition of ten percent of the faculty; such items shall be
placed on the agenda of the next meeting of the Academic Senate in accordance
with the Bylaws of the Academic Senate. The faculty may initiate policy,
bylaws, or regulations directly through an initiative referendum by written
poll; a special meeting shall be called by a petition of at least ten percent
of the faculty to discuss the issues involved; a majority of those present can
initiate a written referendum to be held no later than four weeks after the
general meeting. If the majority vote is against a referendum, one may still
be called by a second petition of one-third of the faculty. The item shall
pass with two-thirds vote of the faculty (provided that at least fifty per
cent of the total faculty casts ballots).
The faculty may adopt its own bylaws consistent with this Governance
All members of the faculty, as defined above, shall have the right to vote in all faculty meetings. Persons having received notice of nonreappointment shall not have the right to vote at faculty meetings upon immediate receipt of such notice. Persons who have submitted a resignation shall not have the right to vote immediately upon receipt of such resignation. Persons on leave shall retain the right to vote at faculty meetings during the period of their leave.
The departmental structure and the present qualifications for voting
for departmental chairperson and P & B shall remain as is mandated in
Article IX of the Bylaws of the Board of Trustees with the following
(a) Those who hold administrative positions shall not be permitted to
vote within departments with the exception of the Chief Librarian and the Dean
(b) A department may vote to grant voting rights on, and only on,
educational matters in the department to full-time lecturers and instructors
who are not otherwise enfranchised in this document. Lecturers with
Certificates of Continuous Employment are granted voting rights in department
elections for chairpersons and Department P & B Committees.
(c) At the same time as the election of the department chairperson, the
full-time CLT’s of each department shall elect a full-time CLT who shall sit
with vote at department meetings when matters concerning CLT’s (both
full-time and adjunct) arise.
(d) The adjunct CLT’s of a department shall elect one (1) adjunct CLT
from among them, who shall cast one vote in the election of the full-time CLT
from among them.
(e) At the same time as the election of the department chairperson,
adjuncts of each department shall elect a representative who shall sit with
vote at department meetings when matters concerning adjuncts arise.
Conduct of Meetings
(a) The chairperson shall preside at department meetings, and such
meetings shall be conducted according to the most recent revised version of
Robert’s Rules of Order.
(b) Upon petition of at least forty (40) percent of the voters within a
department, the Faculty Executive Committee shall appoint a committee to
conduct the elections of that department.
shall have the right through their Student Government to petition a department
for a presentation on matters of personnel and educational policy.
C. VALUATION AND
Every three (3) years the President shall consult with the faculty of the Department of the Library concerning the Chief Librarian, and consult with the faculty of the Department of Student Services concerning the Dean of Students.
In the selection of department chairpersons where the terms “confer” or “consult” are utilized in this Governance Plan or in the Bylaws of the Board of Trustees, these terms shall be understood to mean that a formal vote by secret ballot is to be taken and shall be forwarded to the Board of Trustees by the President in some document whether it be a Chancellor’s Report or some other report in which the vote must be recorded.
P & B COMMITTEE
Plan No. 2. Department P & B Structure
No more than one of the five regular members of the Department P &
B may be non-tenured.
2. The Department P & B must approve by a majority decision all matters of personnel and budget.
Upon receipt of a request from Student Government, day or evening, the
Department P & B will make itself available within ten (10) school days of
written notification for an oral and/or written presentation on matters
concerning faculty evaluation.
In departments of more than one discipline, an elected representative
of each discipline shall serve as a sixth member of the department committee,
if that discipline is not represented on the P & B Committee. This
representative shall be present, participate, and vote only in actions
affecting members and recruitment of members of that specified discipline.
Discipline representatives shall be elected at the same time as other P &
B members. The content discipline structure of the department shall be
recommended by the department and approved by the Academic Senate.
A full-time CLT shall be elected by the full-time CLTs of the
department to serve with vote as the sixth member of the Department P & B
Committee to be present, participate, and vote only in actions affecting CLTs.
The faculty as defined in Article II, Item A, shall be enabled to
reconsider and vote an alternative to Article III, Item D, No. 1, should Bylaw
provisions mandated by the Board of Trustees be passed which affect the
implementation of this structure.
2. The faculty as defined in Article II, Item A, shall be enabled, if it so desires, to create a provision concerning the recall of the department chairperson and members of the Department P & B.
The College Committee on Faculty Personnel and Budget shall be
constituted as at present and shall vote on appointments, reappointments,
recommendations for tenure, or certificates of continuous employment,
promotions, faculty fellowships, research
grants requiring college approval, travel funds, matters relevant to
salary, and other relevant budgetary items, except that no vote for
reappointment shall be required for those serving in the Higher Education
Officer Series. A CLT elected by the CLTs shall sit with a vote on the College
Committee on Faculty Personnel and Budget when personnel matters concerning
CLTs are considered. The Registrar shall sit with vote on the College P &
B when personnel matters concerning individuals in the registrar series are
being considered. All members of the academic staff who are members of
departments shall come before the Departmental and College P & B for
reappointment and promotion. Deans who are not attached to departments shall
come before the College P & B on questions of promotion.
All presidential personnel recommendations shall proceed through the
College Personnel and Budget evaluation process, including consultation and
vote by secret ballot, which shall be forwarded to the Board of Trustees by
the President in some document, whether it be a Chancellor’s Report or some
other report in which the vote must be recorded.
The College Committee on Faculty Personnel and Budget may establish a
subcommittee on tenure and Certificates of Continued Employment, a
subcommittee on promotions, and such other committees as it deems appropriate.
purpose of the Academic Review Committee shall be to hear all appeals
regarding personnel actions of Departmental and College P & B Committees.
Consideration of an appeal may be requested by the affected individual or
referred to the Academic Review Committee by the President.
The membership shall consist of the following: one (1) Academic Dean (full), chosen by the President annually to serve as chairperson without vote; five (5) tenured professors and/or associate professors elected at large annually with a sixth as an alternate. Those members defined as faculty shall constitute the electorate in voting for members of this committee with the exception of administrators, who are not acted upon by the College P & B.
Positive decisions of this committee shall be forwarded directly to the President, or, in the case of negative departmental action, the Academic Review Committee may refer its positive recommendations initially to the College P & B. In the course of meetings, this Committee shall have access to all pertinent information available to the Departmental and College P & B Committees.
purpose of the College Advisory Planning Committee shall be to act as the
primary planning body for Queensborough Community College.
In this capacity, it is envisioned that the leadership of the various
constituencies on campus will meet and discuss items concerning the state of
the College and ways the College can best achieve its stated mission, goals,
and objectives. Committee agenda
items may be suggested to the Committee by any other constituency covered in
the Governance Plan. The powers
of this Committee shall not infringe upon the powers and authority of any of
the constituencies, organizations or committees operating under either the
Governance Plan of Queensborough Community College or the Bylaws of the Board
The membership of this Committee shall consist of the President as Chair, vice president(s), full dean(s), the Faculty Executive Committee, the Academic Senate Steering Committee, and the presidents of Day and Evening Student Governments. In the event of one combined student government, the president and executive vice president of that student government shall be included in the committee membership. The Committee shall meet at least twice a semester or when agenda items are proposed by or upon request of one of its constituent bodies.
The student’s freedom to learn is a complement of the faculty
member’s freedom to teach. An academic community dedicated to its ideals
will safeguard the one as vigorously as it does the other.
Free and open discussion, speculation, and investigation are basic to
Students receive their college education not only in the classroom but
also in out-of-class activities which they themselves organize through their
association with fellow students, the student press, student organizations,
and in other ways. It is vital, therefore, that their freedom as campus
citizens be respected and ensured.
Student government shall have as one of its chief functions the
regulation of student-sponsored activities, organizations, publications, etc.
In exercising this function, no Student Government should be permitted to
allocate resources so as to bar or intimidate any campus organization or
publication nor make regulations which violate basic principles of academic
freedom and civil liberties.
Students should be free, without restraint by either the College
administration or the Student Government, to organize and join campus clubs or
associations for educational, political, social, religious, or cultural
purposes. No such organization should discriminate on grounds of race,
religion, color, or national origin. The administration should not
discriminate against a student because of membership in any campus
1. Each student enrolled or in attendance in any college, school, or unit under the control of
the Board, and every
student organization, association, publication, club, or chapter, shall obey
the laws of the City, State, and Nation, and the Bylaws and Resolutions of the
Board, and the policies, regulations, and orders of the College.
The faculty and student body at each college shall share equally the
responsibility and the power to establish, subject to the approval of the
Board, more detailed rules of conduct and regulations in conformity with the
general requirement of this Article.
This regulatory power is limited by the right of students to the
freedoms of speech, press, assembly, and petition as applied to others in the
academic community and to citizens generally.
Any group of students may form an organization, association, club, or
chapter by filing with the duly elected Student Government organization of the
college or school at which they are enrolled or in attendance and with an
officer to be designated by the faculty of the college or school at which they
are enrolled or in attendance (a) the name and purposes of the organization,
association, club or chapter, (b) the names and addresses of its president and
secretary or other officers corresponding in function to president and
However, no group, organization, or student publication with a program
against the religion, race, ethnic origin or identification, or sex of a
particular group, or which makes systematic attacks against the religion,
race, ethnic origin, or sex of a particular group, shall receive support from
any fees collected by the college or be permitted to organize or continue at
any college or school. No organization, military or semi-military in
character, not connected with established college or school courses, shall be
permitted without the authorization of the faculty and the duly elected
student government and the Board.
Extracurricular activities at each college or school shall be regulated
by the duly elected Student Government organization to ensure the effective
conduct of such college or school as an institution of higher learning and for
the prevention of activities which are hereafter proscribed or which violate
the standards of conduct of the character set forth in Section 15.1 of the
Bylaws of the Board of Trustees. Such powers shall include:
(a) the power to charter or otherwise authorize teams (excluding
intercollegiate athletics), publications, organizations, associations, clubs
or chapters, and, when appropriate in the exercise of such regulatory power,
the power to refuse, suspend, or revoke any charter or other authorization for
cause after hearing on notice.
(b) the power to delegate responsibility for the effective
implementation of its regulatory functions hereunder to any officer or
committee which it may appoint. Any aggrieved student or group whose charter
or other authorization has been refused, suspended, or revoked may appeal such
adverse action by such officer or committee of Student Government to the duly
elected Student Government. On appeal an aggrieved student or group shall be
entitled to a hearing following the due process procedures as set forth in
Section 15.3 of the Bylaws of the Board of Trustees. Following such hearing
the duly elected Student Government shall have the authority to set aside,
decrease, or confirm the adverse action.
Any person or organization affiliated with the College may file charges
with the Office of the Dean of Students alleging that a student publication
has systematically attacked the religion, race, ethnic origin, or sex of a
particular group, or has otherwise contravened the laws of the City, State, or
Nation, or any Bylaw or resolution of the Board, or any policy, regulation, or
order of the College; the charges must be filed within a reasonable period of
time after such occurrence. If the Dean of Students determines, after making
such inquiries as he/she may deem appropriate, that the charges are
substantial, he/she shall attempt to resolve the dispute, failing which he/she
shall promptly submit the charges to the Faculty-Student Disciplinary
Committee for disposition in accordance with the due process procedures of
Section 15.3 of the Bylaws of the Board of Trustees.
If the Committee sustains the charges or any part thereof against the student publication, the Committee shall be empowered to (1) reprimand the publication, or (2) recommend to the appropriate funding bodies the withdrawal of budget funds. The funding body shall have the authority to implement fully, modify, or overrule the recommendations.
Each college shall establish a Student Elections Review Committee in
consultation with the various Student Governments. The Student
Elections Review Committee shall approve the election procedures and certify
the results of elections for student governments, and student body referenda.
GOVERNMENT ACTIVITY DEFINED
A Student Government activity is any activity operated by and for the
students enrolled at any unit of the University provided, (a) such activity is
for the direct benefit of students enrolled at the College; (b) that
participation in the activity and the benefit thereof is available to all
students enrolled in the unit or Student Government thereof; and (c) that the
activity does not contravene the laws of the City, State, or Nation, or the
published rules, regulations, and orders of the Board of Trustees or the duly
established College authorities or contravene the Governance document.
GOVERNMENT ACTIVITY FEE DEFINED
1. The Student Government Activity Fee is that portion of the Student Activity Fee levied by resolution of the Board of Trustees which has been established for the support of Student Government activities. The existing Student Government Activity Fee now in effect shall continue until changed.
ACTIVITY FEES *
Student Activity Fees, including Student Government Activity Fees
collected by a college of the University, shall be deposited in a college
central depository and allocated by an approved College Association. A College
Association shall be considered approved for purposes of this section if (a)
its charter or certificate of incorporation and bylaws are approved by the
President and filed with the Secretary of the Board of Trustees, and (b) no
less than one fewer than one-half of the members of the College Association
and of its governing board are students in good standing enrolled at the
College, and (c) the student membership of the College Association and its
governing board are elected by the student body on a basis which approximates
representation proportional to the contribution to student activity fee income
from the members of each Student Government, or the student membership is
selected by the respective Student Governments on the same basis.
The College and the College Association and Student Governments shall
employ generally accepted accounting and investment procedures in the
management of all funds. All funds for support of Student Activities are to be
disbursed only in accordance with approved budgets and be based on written
documentation. The requisition for disbursement of funds must contain two
signatures: one, the signature of a student with responsibility for the
program; the other, the signature of an approved representative of the body
governing the budget process of the student activity fee or portion thereof.
All revenues generated by student activities funded through Student
Activity Fees, including Student Government Activity Fees, shall be deposited
to the credit of the body governing the budget process of the Student Activity
Fee or portion thereof and not retained by the group or club running the
program except where specific authorization has been granted by the governing
Student Government Activity Fees shall be allocated by the duly elected
Student Government or each Student Government where more than one duly elected
Student Government exists, for its own use and for the use of the student
organizations, as specified in Section 15.2 of the Bylaws of the Board of
Trustees provided, however, that the allocation is based on a budget approved
by the duly elected Student Government after notice and hearing.
Where more than one duly elected Student Government exists, the College
Association shall allocate the Student Government Activity Fees to each
Student Government in direct proportion to the amount collected from the
members of each Student Government.
The President of the College shall have the authority to veto any
Student Activity Fee including the Student Government Activity Fee allocation,
which in his or her opinion requires further clarification or contravenes the
laws of the City, State, or Nation, or any bylaw or resolution of the Board,
or any policy, regulation, or order of the College. The veto shall not be
based on differences of opinion regarding the wisdom or worth of such planned
activity. If the College President chooses to exercise a veto, he or she shall
consult with the General Counsel and Vice Chancellor for Legal Affairs and
promptly communicate his/her decision to the allocating body.
A referendum proposing changes in the Student Activity Fee shall be
initiated by a petition of at least ten (10) percent of the appropriate
student body and voted upon in conjunction with Student Government elections.
(a) Where a referendum seeks to earmark Student Activity Fees for a
specific purpose or organization without changing the total Student Activity
Fee, the results of the referendum shall be sent to the College Association
(b) Where a referendum seeks to earmark Student Activity Fees for
a specific purpose or organization by changing the total amount of Student
Activity Fees, the results of such referendum shall be sent to the Board of
Trustees by the President of the College together with his/her recommendation.
Any member of the Student Government may present in writing charges of
misuse of the Student Activity Fees, to the committee, which shall meet and
review the case, and if the committee deems so necessary shall hear the
charges formally and allow both the accusing and accused parties to present
The College President shall be responsible for the full disclosure to
each of the Student Governments of the College of all financial information
with respect to Student Activity Fees.
The Student Governments shall be responsible for the full disclosure to
its constituents of all financial information with respect to Student
Government Activity Fees.
The College Association shall be responsible for the full disclosure of
all financial information to its membership, to the College, and to the
Student Governments with respect to all of its activities, including auxiliary
For purposes of the foregoing paragraphs, full disclosures shall mean
the presentation each semester of written financial statements which shall
include, but need not be limited to, the source of all fee income by
constituency, income from other sources creditable to Student Activity Fee
accounts, disbursements, transfers, past reserves, surplus accounts,
contingency and stabilization funds. Certified independent audits performed by
a public auditing firm shall be conducted at least once a year.
DISCIPLINARY COMMITTEE *
The Student-Faculty Disciplinary Committee shall consist of six
students elected in an annual election, in which all students enrolled at the
College shall be eligible to vote and serve. The six (6) members of the
faculty committee shall be elected in an annual election, in which all persons
with faculty rank or faculty status who do not hold administrative positions
nor are part of the staff of the Dean of Students, shall be eligible to vote
or serve. No member of the committee shall be allowed to serve more than two
terms of office consecutively.
The committee shall elect from amongst its members a chairperson, who
shall preside at all meetings and hearings. The committee may adopt bylaws,
and amend said bylaws, provided that said bylaws are consistent with this
article. When in hearing, the committee shall consist of three student members
picked by lot, and three faculty members picked by lot, and the chairperson,
who shall preside.
3. The Student-Faculty Disciplinary Committee shall have the power and responsibility to re-evaluate the rules of conduct and regulations of the College, in conformity with the general requirements of this article, at the end of each term, taking into account all the disciplinary actions brought by any member of the College community against any other member of the student body.
Student vacancies in the committee shall be filled by the appropriate
student organization; vacancies shall be filled in accordance with appropriate
Any member of the committee may request the committee to come to
session, but only the chairperson may call the committee into session for the
purposes of a hearing. A quorum shall consist of two-thirds of each of the
respective represented factions.
Any persons who are to participate as witnesses at the hearing, or were
involved with the preferring of charges, or who may participate in the appeals
procedure, or in any way may have a direct interest in the outcome of the
hearing shall disqualify themselves from that case. The other members of the
committee shall decide if there is ever a question of conflict of interest in
I. STUDENT DISCIPLINARY PROCEDURE *
Any charge, accusation, or allegation which is to be presented against,
or by, a student, and if proved, would subject the party to disciplinary
action, must be submitted promptly in writing and in complete detail to the
Office of the Dean of Students, by the person or persons making the charge.
Notice of the charge shall be personally delivered, or sent by
registered mail, to the address appearing on the College records, and shall
(a) A complete and itemized list of the charges, rules, bylaws, or regulations the student is charged with violating, and the possible penalties.
(b) The time, date, and place of meeting with the ombudsman, which
shall be as soon as practicable.
(c) A copy of the student’s rights during the meeting and proceedings.
The Dean of Students shall then turn the case over to the ombudsman who
shall employ the following procedure:
(a) The ombudsman will make sure the accused party shall be made fully
aware of the charges and possible consequences, as well of the student’s
rights, at the meeting.
(b) The ombudsman will be responsible for trying to resolve the matter
by mutual agreement, and where warranted, to agree on any disciplinary action
to be taken.
(c) If an agreement is reached, the ombudsman shall then report it in
writing to the Office of the Dean of Students with copies going to both the
accused and accusing parties; and then the Office of the Dean of Students
shall be responsible for implementing any actions that may have been agreed
If no agreement is reached, or if the accused party fails to appear,
then the ombudsman shall turn the matter over to the chairperson of the
Student-Faculty Disciplinary Committee, which will follow the established
procedure for hearings, which shall include the following:
(a) Notice of the hearing must be sent via registered mail, not less than five school days before the hearing. The notice shall also advise the party of his right to have legal counsel and witnesses participate at the hearing, and shall include a copy of the letter previously sent as outlined in this section.
(b) At the hearing the charges as were sent by mail will be read
to the student. The student will then be allowed either of two courses of
action: (1) He/she may plead guilty, and be afforded an opportunity to explain
before the committee shall decide on a penalty; or, (2) the student may plead
not guilty or remain silent, in which case the hearing shall continue with the
accusing party going first and both sides having the opportunity to introduce
evidence and cross-examine the witnesses.
(c) There will be a record kept by a recorder at each disciplinary
hearing, which will be transcribed into written copy by the College, and both
the recorded copy and the written copy will be made available to the student,
(d) The student shall have the option of a closed or open hearing but
the majority vote of the committee may close a hearing that is effectively
being disrupted by the public.
(e) The findings of the committee shall be forwarded in writing to the
Dean of Students, who shall be responsible for implementing any actions taken
by the committee.
(f) The Dean of Students shall forward a copy of the committee’s findings immediately to the accused and accusing parties.
students may nominate an ombudsman, but the candidate must have the approval
of both the faculty and the administration. The student associations must be
responsible for finding the necessary funds to support this position. This
appointment shall be on a yearly basis. An ombudsman shall function both as a
mediator and arbitrator. (Decisions of the arbitrator shall be nonbinding.)
ombudsman will be responsible for working out grievances between students and
any other members of the College community where avenues for resolving
grievances or means of justification do not presently exist. He/she shall also
be responsible for directing students to the proper channels where they exist
rather than carrying out the grievance.
K. STUDENT RIGHTS
the disciplinary procedure, a student will have the following rights:
He shall be warned that anything said at the hearing or meetings with
the ombudsman may be used against the party at a non-College hearing;
therefore, the party may have legal counsel present to advise him.
A statement that the accused party may remain silent without the
assumption of guilt.
3. A statement that the ombudsman is precluded from testifying in a College hearing regarding information received during the interview.
1. A president or full dean may, in emergency or extraordinary circumstance, temporarily suspend a student or the privileges of a student organization or group, for cause (such as, that their actions will immediately obstruct, interfere, or impede others from the orderly use of the College facilities, or in the achievement of the College’s purposes as an educational institution as outlined in this article) for a period of one day pending a preliminary hearing of the Dean of Students and one faculty member, or his or her alternate, and one student, or his or her alternate, of the Faculty Disciplinary Committee, pending formal hearing which must take place within five school days.
A proposal to alter specific provisions of this Governance document of Queensborough Community College may be initiated by the President or by a two-thirds vote of the Academic Senate. Such proposals shall be submitted to referendum in separate elections of the faculty (to include college laboratory technicians) and students as soon as possible. If a majority of at least fifty (50) percent of the eligible voters of the faculty agrees to the proposed amendment, it shall be deemed approved by the faculty. If a majority of at least fifty (50) percent of the eligible voters of the students agrees to the proposed amendment, it shall be deemed approved by the students. If approved by both parties and concurred to by the President, the amendment shall be adopted. If, however, one of the parties does not have at least fifty (50) percent of its members voting, the recommendation for adoption of the proposed amendment will be decided by the party which has at least fifty (50) percent of its members voting, and by the approval of the President. If neither party has fifty (50) percent of its members voting, the proposed amendment is deemed defeated.
VII (Student Section) of the Governance Plan, to the extent its provisions are
inconsistent with the Bylaws of the Board of Trustees of The City University of
New York, is superseded by the Board Bylaws.
The Board Bylaws no longer permit inconsistent provisions of college
governance plans to supersede Articles XV (Students) and XVI (Student Activity
Fees and Auxiliary Enterprises) of the Board Bylaws. Board Bylaw Articles XV and XVI should therefore be reviewed
to determine if they supersede Article VII of the Governance Plan, including
superseding provisions as to the composition of the college association and the
student disciplinary committee, and the roles of the dean of students and the
ombudsman in the student disciplinary procedure. (See Board Minutes of April 25,
1983, Cal. No. 7.A., February 24,
1992, Cal. No. 6.B., and March 23,
1992, Cal. No. 6.A.)
Adopted by the Board of Higher Education on November 22, 1976, Cal. No. 5.A. As amended by the Board of Trustees on June 23, 1980, Cal. No. 5.D.; and October 25, 1999, Cal. No. 6.A.
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