Occupation Info

Administrative Assistant

Overview: Administrative assistants coordinate office activities to ensure that information gets disseminated to staff and clients. They control day-to-day office business operations, database management and desktop publishing programs to prepare reports.
Duties: Administrative assistants organize and prioritize the flow of computer-based information to the professional staff members of an organization so that business decisions are efficiently handled. They monitor all office transactions.

Administrative assistants use computer software programs to create and prepare information spreadsheets for monitoring business operations. They manage data base information and prepare business reports and graphics. They may train new clerical staff in business office information handling procedures and the operation of computer software used in the administrative offices. They evaluate the efficiency and users' satisfaction with new office procedures, computer software and new equipment and advise executives of changes needed in automated information handling.

Degree(s): A.A. Liberal Arts and Sciences 
A.S. Liberal Arts and Sciences (Mathematics and Science) 
A.A.S. Medical Office Assistant  
Job Outlook: Employment of administrative assistants is expected to grow as fast as average through 2018. Good opportunities will be available in medical and legal offices. Growing industries - construction, education, science, social assistance, technical services -- will generate the most new jobs. Best opportunities will be for workers with extensive knowledge of computer software applications.
Salary Range (National Average): $31,000 to $35,000
Growth: Growth
Education Level: The typical training required for this career is generally a High School Degree or GED Certificate.
Additional Training/Education: Most employers require the completion of a technical institute certificate program that takes about nine months or a college associate degree in office computer software and office technology. Recommended courses include computer database management, word/information processing, desktop publishing, principles of management, accounting, statistics, business law and human resource management.
Recommended Skills:
  • Allocating and budgeting your time for different tasks so that things get done when needed.
  • The ability to understand complex written paragraphs, instructions, or reports.
  • Talking, giving speeches, or speaking in a group to convey information, explain ideas, or give instructions.
  • Composing and communicating your ideas in written form.
Recommended Values:
  • Having a routine job where the duties are very predictable and not likely to change over a long period of time.

* National data collected by the Department of Labor in 2014 with projections through 2024. For New York green job information .

* For New York salary data information .

* For New York green job information .

Understanding acquiring positions in this field may be enhanced through continuing academic study (i.e. earning a baccalaureate or a master's degree) and/or work experience in the field, Queensborough Community College has established transfer agreementswith other institutions for students who wish to further pursue their educational goals. Students are highly encouraged to meet with one of our Career Services to fully understand the opportunities available through study in their degree program.

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